The new CCCApply Administrator 2.0 is primarily an application upgrade to the current existing CCCApply Administrator (Admin 1.0), with a new look & feel and enhanced user navigation across administration of all three integrated CCCApply applications (Standard, Promise Grant (BOG), and International). The technology has been upgraded from a PHP-based application to a java-based, spring boot platform, with a React user interface, which has allowed us to fix many of the bugs and issues with the older system and implement a handful of new features to the existing admin feature functionality. The new system is designed to scale as new features and integrated services are added to the tool. that exist in our current administrator tool and implement one or two new features. Additional enhancements and new features and services are planned for future releases.
Pilot Migration &
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Implementation
However, the critical distinction to understand between this upgrade and other application upgrades is that this new system - including the new CCC Administrator platform and gateway - CCCApply Administrator 2.0 tool, and it's new core administrator gateway known as the CCC Administrator, will completely replace the current Admin 1.0 application. The two administrators (Admin 1.0 and versus 2.0) cannot run in parallel; only one database can be talking to the CCCApply student-facing applications in each environment at one time. Once the new system is deployed to in the Pilot environment, the current existing Pilot Admin 1.0 system will be shut down. The Tech Center support services CCCTC College Support team will work with a set of pilot beta colleges to ensure measure the migration, implementation, and user acceptance testing (UAT) plan and ensure success is achieved through measurable outcomes with outcomes consistent with guaranteeing is successful before working with every college individually to ensure access and migration is complete. After colleges have completely and successfully transitioned to the new service in the Pilot environment, we will move forward with the production migration and release, and Admin 1.0 will be shut down completely.
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| Our primary objectives objective for this initial release is to roll out the new CCCApply Administrator tool with minimal changes to existing features and functionality in order to focus on the successful migration of all college data and users to the new system - and transition users through the new CCC Administrator gateway, the new "core administrator platform" that leverages single sign-on (SSO) authentication to this and other current and future CCCTC admin applications via one single point-of-entry using your existing user accounts setup in the outgoing Admin 1.0. This new central service minimizes the need for college and district users to maintain multiple URLs and user accounts for their CCCTC web applications. |
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Ninety percent (90%) of the development requirements for this upgrade is feature parity, which means the majority of the features are exactly the same and function the same way as they do today in the current Admin 1.0 tool. However, there are a few new features - which are discussed below - and several important changes to note.
Let's break it the features down like this: 1) Which features have not changed and functionality appear function exactly the same in the new Administrator 2.0?, and 2) What features are new or have changed in the new Administrator 2.0 system?
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Which features have not changed and
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function exactly the same in the new CCCApply Administrator 2.0?
As outlined above, the majority of the feature modules, services, utilities, and user experience will be exactly the same in the new CCCApply Administrator 2.0 upgrade. This includes the back-end database structure and all the admin data fields, the APIs, and for the most part, the user interface behaves very similar to what you are used to today in Admin 1.0. The Administrator will still integrate with the CCCApply applications (CCCApply Standard, International and the CC Promise Grant (BOG) applications) and authorized college staff will continue to configure your custom, college-specific data settings within this tool. This integration between the CCCApply Administrator and the student-facing CCCApply applications will continue to be managed, and kept up-to-date, in order for students to submit their CCCApply admissions- and financial aid applications to your college.
Authorized User Functionality
Authorized users must still have a user account to authenticate into the Administrator, and will continue to provision which applications the user has permission to manage.
Applications
The applications that can be managed in the new CCCApply Administrator 2.0 are:
- CCCApply Standard Application
- CCCApply International Application
- CC Promise Grant (BOG) Application
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Admin Modules
CCCApply Standard Application:
- Terms
- Majors
- Rules & Messages
- Supplemental Questions
- Reset Downloads
- College & District Information
CCCApply International Application:
- Terms
- Majors
- Rules & Messages
- Supplemental Questions
- English Proficiency Requirements
- Reset Downloads
- College & District Information
CC Promise Grant (BOG) Application:
- Rules & Messages
- Reset Downloads
- College & District Information
- 90% feature parity upgrade to legacy administrator (Admin1)
- 10% NEW features:
- New Spam Filter User Interface
- New Major Category Filter (Majors Module)
- New Ed Goal Alignment Filter (Moved to Phase 2 as of 6.20.18)
What features are new or have changed in the new CCCApply Administrator 2.0
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- Roles Management (Phase 2)
- Access Permissions Management (Phase 2)
- User Management
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What features are new or have changed ?
Below is the full list of new features included in the new CCCApply Administrator 2.0
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What is the CCCApply Administrator?
The CCCApply Administrator is the back-end admin configuration tool for (Standard, International, and CC Promise Grant/BOG), and the current version - known as Admin1 - has been in production since 2012 and used by all 109 CCCApply colleges.
This tool is integral for maintaining custom college Terms, Majors, custom Email Rules & Messages, Supplemental Questions and other required and optional settings integrated with the CCCApply applications.
NEW FEATURES IN CCCApply Administrator 2.0
Two new upgrade, as well as a summary of the existing functionality that has moved from the CCCApply Administrator to the new integrated CCC Administrator system, the core administrator platform that now manages all User management and single sign-on authentication.
New:
- Major Category Filter
- Ed Goal Alignment Filter (Note: This filter will not be included in the Production version release on July 27. Read more below.)
- Spam Filter User Interface
which sits in front of or changed, features majority of the development rolling out for of Two new display filters have been added to the Majors modules in the CCCApply Standard & International applications that will allow colleges to filter the more options for categorizing and branching their list of majors and programs of study. The Major Category field has been integrated into Admin 2.0 and will be available in this release; the Ed Goal Alignment filter, which will allow majors and programs to be displayed based on the student's education goal selection. the display of their majors in the CCCApply Standard & International admission applications using custom-defined categories or using education goals on the Enrollment page. However, only the Major Category filter will be released in this release.
The Major Category Filter
The Major Category filter allows colleges to create and align custom categories to their list of Majors or Programs of Study. Categories are created in the Add or Edit Major modal, or can be imported using the Import Majors function.
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The Ed Goal Alignment Filter (Phase 2)
The Ed Goal alignment filter
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is another optional feature added to the Majors module, designed to give colleges the option to branch/display their majors and programs based on the education goal selected by the student.
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In other words, if a college chooses to align their majors and programs to education goals using the Ed Goal Alignment filter, when a student selects
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the education goal
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“Obtain a two-year degree without
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transfer” only the majors or programs that
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have been aligned to this education goal will be displayed to the student in the “Intended Major or Program of Study” dropdown menu on the Enrollment page in the Application
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.
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Important: At the time of this publication, the Education Goal Alignment filter will not be released in the Production version of the CCCApply Administrator 2.0 on July 27, 2018. It will only be available to colleges in the Pilot Administrator version until such time as the development team can confirm successful user acceptance testing (UAT) from beta colleges and feedback can be incorporated into the implementation and user documentation. |
To implement the new Ed Goal Alignment filter, colleges will need to go through all their existing must align all majors and programs of study and determine which Education Goal each aligns to. They can do this manually, individually, by opening each Major to one or more Education Goals, and every education goal must be aligned to one or more major or program. This requires colleges to commit to a comprehensive implementation setup plan. The alignment process can be done manually for each major by editing each Major record individually (select Edit Major icon) and checking one or more education goals in the Education Goal box at the bottom of the modal, that the major aligns to.
IMPORTANT
The Ed Goal Alignment filter is being developed for a future release. Like the Major Category filter, this filter is also optional; colleges do not have to implement this filter. However, this may not be 100% clear to the college initially when they add or edit a new Major in the Administrator 2.0. Onscreen instructions are minimal in this first release, as we will allow colleges and the CCCApply Steering Committee to drive changes based on usability feedback. placing a check mark next to each education goal that should display that specific major or program. Alternately, the alignment can be completed by exporting the full set of majors to a CSV file, and adding the appropriate education goal value(s) in the corresponding Ed Goal column. Detailed instructions are available in the new CCCApply Administrator 2.0 user guide for colleges that would like to beta test the Ed Goal Alignment filter in the Pilot Administrator
SPAM Filter User Interface
The most significant Spam Filter User Interface is arguably the most important new feature being added to the CCCApply Administrator 2.0 because it is the user interface for the new Spam Filter web service being not an optional feature and colleges will need to monitor their spam filter service to process all applications that have been identified as fraud and suspended from reaching the college's download client. This is not only a new back-end web service added to the CCCApply Standard Application submitted application pipeline. The Spam Filter User Interface is the post-submission pipeline, it is e
The purpose of the Spam Filter web service is to identify fraudulent applications coming into our system through CCCApply and prevent them from being passed to and processed by our colleges as legitimate applications.
Prior to development, a year-long research study was conducted by Infiniti’s machine learning data analysts to better understand the mass influx of fraudulent applications being reported by colleges. To support the research study, a small pilot project with four colleges commenced to gather data and explore motives and tools used by spammersA full series of articles detailing the new Spam Filter Web Service, including:
- Issue: Rise in Fraudulent Applications Coming in Through CCCApply
- Ways We Are Addressing Fraud in CCCApply
- Machine Learning Research Study
- Development: Spam Filter Web Service
- Development: Spam Filter User Interface
More resources will be available to support the successful implementation and regular monitoring of the Spam Filter Web Service, including the new updated CCCApply Administrator 2.0 User Guide documentation, video tutorials, and live training sessions during the Pilot implementation period.
What is the CCCApply Administrator?
The CCCApply Administrator is the back-end admin configuration tool for (Standard, International, and CC Promise Grant/BOG), and the current version - known as Admin1 - has been in production since 2012 and used by all 109 CCCApply colleges.
This tool is integral for maintaining custom college Terms, Majors, custom Email Rules & Messages, Supplemental Questions and other required and optional settings integrated with the CCCApply applications.