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- Once the Pilot version of the new Administrator 2.0 is deployed on June 28, there will be two different versions of the CCCApply Administrator running concurrently during the 30-day Pilot preview period. - through the Production release on July 27, 2018. The Pilot environment will now display and integrate with work with the new system code, but the live, student-facing application code will still be managed by the Production Admin 1.0 system.
- The Production version of the legacy Administrator (1.0) system will continue to manage and integrate with all your student-facing CCCApply application(s) until the Production Administrator 2.0 system is fully deployed to the Production environment on July 27, 2018.
What do Colleges Need to Know?
- The new CCC Administrator is now the gateway to the CCCApply Administrator 2.0 tool for California Community Colleges Admissions and Financial Aid staff users - passing authentication and authorization to admin configuration settings for the CCCApply Standard, International and CC Promise Grant (BOG) applications.
- This means that all users will have a new URL - and an additional step in the process to get to their CCCApply Administrator tool through the CCC Administrator.
- College and district users will be encouraged to test their existing Admin 1.0 user accounts to the pilot and production environments to ensure they do not lose access to their data settings once the new upgrade system is launched. See Release Timeline information.
Migration of CCCApply Administrator v.1.0 Data
- As part of the transition from the current CCCApply Administrator (Admin 1.0), the Tech Center will move all colleges Pilot and Production CCCApply data, settings, and users over to the new system. This includes college terms, majors, rules, email message templates, supplemental questions, and college & district contact information.
Black Out & Release Days
- To ensure that the most current and accurate data settings are moved over to the new CCCApply Administrator system, “black out” days have been scheduled to coincide with the release dates. In other words, on the dates of release, colleges will not be allowed into the old Administrator system; therefore the last day to make changes to your CCCApply admin data is the day before the release dates scheduled for Pilot and Production releases.
- All your college’s existing CCCApply Admin 1.0 users and data will be migrated to the new version by the Tech Center; however, users will be required to test access and authorizations in the Pilot (test) environment prior to the production release on July 27, 2018.
Migration Support for Colleges & Districts
In order to confirm that all current college and district users of the CCCApply Administrator maintain access to their terms, majors, rules, messages and supplemental questions, the CCCTC Support Services will work with each college or district to test access and validate that their data has been migrated successfully.
Colleges will be contacted to schedule a short online call with support engineers to work on the following testing and implementation tasks:
Review and confirm that your college has setup terms through spring 2019 in the current production Admin 1.0 system as a precaution before final migration to the new CCCApply Administrator 2.0 system.
Validate the new custom URL provided to each college or district to get to the new Administrators
Review and confirm validity of current users accounts; add/edit/delete any user accounts as needed
Review and confirm that all other admin data is complete and accurate in the current production college majors, rules, and supplemental questions are up-to-date in Admin 1.0 in preparation for migration to new CCCApply Administrator 2.0
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Schedule your support session today! Please complete this Google Form to identify a date and time that works for your college or district. |
Implementation Tasks and Checklist
As part of the transition to the new CCCApply Administrator 2.0, colleges will need to complete some degree of migration testing and implementation validation tasks to acknowledge understanding of the changes being implemented in the new system and to ensure their data has been migrated over intact. The level of effort depends on several factors:
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