Development Summary
Release date: 03-27-2015
...
Development Summary
Release date: 03-27-2015
Why we schedule releases and updates on Friday evenings?
...
| Anchor | ||||
|---|---|---|---|---|
|
New Data Fields
Bug Fixes
Hover Help Text Changes
Residency & Validation Logic
Education Page
Steering Change Requests
...
Steering Committee Change Requests
...
| Anchor | ||||
|---|---|---|---|---|
|
Anchor new-fields new-fields
New Data Fields
| new-fields | |
| new-fields |
The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture FieldAnchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
...
Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
| Info | ||||||
|---|---|---|---|---|---|---|
| ||||||
A new configurable redirect URL feature is under-development that - upon submission of a CCCApply Standard application only - opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
|
↑ top
...
Anchor Bugs Bugs
Bugs & Fixes
| Bugs | |
| Bugs |
Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
...
| Info | ||
|---|---|---|
| ||
If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or the CCCApply admissions application, we now have a designated support email address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the CCCApply Users Listserv for reporting bugs and issues. For fastest response, please contact College Support via cccapply@openccc.zendesk.com during business hours, Monday - Friday, 8:00am - 4:00pm PST. |
...
Anchor hover-help hover-help
Hover Help Text Changes
| hover-help | |
| hover-help |
The following changes addressed missing or incorrect hover help in the Standard application.
...
Fix Validation for Visa Type "Other" in Visa Types Table - Logic Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
| Step | Evaluation Statement | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Issues Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
...
| Anchor | ||||
|---|---|---|---|---|
|
To better support Colleges Live on the CCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk, Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications, the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
| Info | ||
|---|---|---|
| ||
New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be populated with official FAQs designed to answer frequently asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and get work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
↑ top
...
Anchor change-requests change-requests
Steering Committee Change Requests
| change-requests | |
| change-requests |
...
| CR Status | DESCRIPTION | RELEASE DATE | TYPE |
| Approved | 2014-06: Restrict Concurrent Enrollment Status for Applicants Over Age 22 | MARCH 2015 | Error Validation |
| Approved | 2014-06: Remove HS Completion Date Fields for Concurrent HS/College Enrollment & HS Ed Levels | MARCH 2015 | Error Validation |
| Approved | 2014-40: OpenCCC Message to Student About UnSubmitted In-progress Application | Under-development | System-generated |
| Deferred* | 2014-48 Residency Issue with DACA Worker Status - Xap | Work-around | Supplemental Question |
| Approved | 2014-52: Enrollment Campaign Tracking | MARCH | New Data Field |
| Deferred - uPortal | 2014-53: Auto-population for Standard App / uPortal | Under-development | |
| Approved | 2014-56: Capture IP Address on Submitted Applications | MARCH | New Data Field |
| Approved | 2014-60: Revise Error Message Language: Under 13 Age Restriction | MARCH | Text / Language |
| Approved | 2014-62: Add CapTel Field for Hearing Impaired - Disability Compliance | Under-development | New Data Field |
| Approved | 2014-64: Create New App-Look Up Report for DOB | 12/5/2014 | |
| Approved | 2014-65: Revise Error Checking in Date Stay Begin in CA | MARCH | Error Validation |
| Deferred - uPortal | 2014-67: Add Social Media Connections to OpenCCC Account Creation | ||
| Approved | 2014-71: Foster Youth Error in Area B Logic Not Ending | MARCH | Logic |
| Deferred - uPortal | 2014-74: Add Link Between OpenCCC and My Applications | ||
| Approved | 2014-75: CCCID On The My Applications Page (Header Upper Right Next to Student Name) | Under-development | |
| Approved | 2014-77: Spanish Hover Help Missing from OpenCCC Account Creation | MARCH | Text / Language |
| Approved | 2014-78: Add Currency Formatter to BOG App Download Format | Under-development | Downloads |
| Approved | 2014-79: Add validation for High School Completion Date field | MARCH | Error Validation |
| Approved | 2015-01: OpenCCC Account Creation Confirmation Email | Under-development | System-generated |
| Deferred | 2015-02: Create a Compliant Paper Application | May 2015 | Text / Language |
| Approved | 2015-03: Submitted Application Confirmation Email | Under-development | System-generated |
| Approved | 2015-04: Add System Requirements & Support Browsers Info to Accessibility Page | Under-development | Text / Language |
| NEW | 2015-05: Add AS-T and AA-T to the Award Types Field | ||
| NEW | 2015-06: Revise Foster Youth Language in Apply per MIS/Legislature | ||
| NEW | 2014-76: Add Alternate (Preferred) Name Field to OpenCCC Account for Transgender | ||
| NEW | 2014-80: Add Transgender to Gender Field | ||
| NEW | 2014-81: Develop Generic Financial Aid Online Application | ||
| Approved | Custom Re-direct URL After Submission | ||
| NEW | Add "No First Name" field available in the Rules section of the Administrator | ||
| NEW | Add language to the Alien Reg field to include USCIS as interchangeable | ||
| NEW | Ask Steering - How are single-name students (Cher, Madonna) handled relative to MIS reporting? |
...
| field available in the Rules section of the Administrator | |||
| NEW | Add language to the Alien Reg field to include USCIS as interchangeable | ||
| NEW | Ask Steering - How are single-name students (Cher, Madonna) handled relative to MIS reporting? |
↑ top
...
Anchor release-info release-info
Release Information
| release-info | |
| release-info |
Why do we do a release on Friday evenings?
The reason we do Friday evenings is to give us the entire weekend to resolve an issue if it arises. Friday evening is a low point in the weekly demand cycle.
As you can see below, normal daily activity drops in the evening. While not the lowest point in the day,combine this with Friday being a significant low activity day heading into the weekend, and add in the benefit of being able to mitigate risk by working on a problem over the weekend, if it arises, and you see why Friday evening makes sense.
...