Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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Anchor new-fields new-fields
New Data Fields
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The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture FieldAnchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
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A new configurable redirect URL feature is under-development that - upon submission of a CCCApply Standard application only - opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Anchor Bugs Bugs
Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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OpenCCC Account Security Question Bug Fix
A bug was fixed to allow applicants to enter a phone number with punctuation without error in the OpenCCC Account security question, "What was your childhood phone number including area code?"
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If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or the CCCApply admissions application, we now have a designated support email address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply CCCApply Users Listserv for reporting bugs and issues. For fastest response, please contact College Support via cccapply@openccc.zendesk.com during business hours, Monday - Friday, 8:00am - 4:00pm PST. |
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Anchor hover-help hover-help
Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
| Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
| Step | Evaluation Statement | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Issues Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
From Area B Residency Logic from CCCApply Submission Calculations Service Specification
| Step | Evaluation Statement | Area B Logic | "If Yes" | "If No" |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND | Go to step 2 | Class B0 |
2 | Has the applicant lived in California for two | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for | ca_date_current ≠ null AND | Class B2 | Go to step 4 |
4 | Is the applicant a current or former Foster | ca_foster_youth = Yes | Class B2 | Class B0 |
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To better support Colleges Live on the CCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Steering Committee Change Requests
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