Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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New Data Fields
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new-fields |
The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture Field Anchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
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A new configurable redirect URL feature is under-development that - upon submission of a CCCApply Standard application only - opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Bugs & Fixes
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Bugs |
Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or the CCCApply admissions application, we now have a designated support email address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please contact College Support via cccapply@openccc.zendesk.com during business hours, Monday - Friday, 8:00am - 4:00pm PST. |
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Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Error Validation for 'Date Stay Began in California' Field Anchor stay-began stay-began
Colleges are reporting that the question/field for "When did your stay begin in California" has error checking that is preventing students from applying for late-starting courses on their campus. The solution was to fix the third validation on the field <residency:ca_stay_began)> to check the date entered against the current date instead of the <RDD>. Example: Student A arrived in CA California after the start of the Term <RDD> but is here now. She is applying to "College" for a late-starting course. By changing the validation to check against the current date, she will be able to apply without being refused or forced to use false dates.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
StepQuestion | Evaluation Statement | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
Residency From Area B Residency Logic from OpenCCCApply CCCApply Submission Calculations Service Specification
StepQuestion | Evaluation Statement | Area B Logic | "If Yes" | "If No" |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND | Go to step 2 | Class B0 |
2 | Has the applicant lived in California for two | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for | ca_date_current ≠ null AND | Class B2 | Go to step 4 |
4 | Is the applicant a current or former Foster | ca_foster_youth = Yes | Class B2 | Class B0 |
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Restrict Enrollment Option for Applicants 22 Years or Older (SB11) Anchor concurrent concurrent
Per MIS SB11, students age 22 or older are prohibited from enrolling in high school or lower grades in California. Therefore, we've removed the response option, "1 = Will be enrolling enrolled in high school (or lower grade) and college at the same time" from the response options displayed in the College Enrollment Status <enroll_status> and High School Ed Level <hs_ed_level> fields. (Steering approved change request 2014-06B.)
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- If applicant is 22 years or older (birthdate against RDD) do not display the response option for "Y = enrolling Enrolling in college and high school (or lower grade) and college at the same time" fromCollege Enroll from College Enrollment Status field (entry_level) options.
- If applicant is 22 years or older (birthdate against RDD) do not display value: "1 = Will be enrolled in high school (or lower grade) and college at the same time" from theHigh the High School Ed Education Level field (hs_edu_level).
- If applicant is 22 years or older (birthdate against RDD) do not display the response option for "Y = enrolling Enrolling in college and high school (or lower grade) and college at the same time" fromCollege Enroll from College Enrollment Status field (entry_level) options.
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Two error validations were missing from the High School Completion Date field: 1) preventing students from entering dates . The first one was allowing students to enter a graduation date in the future when after indicating that their enrollment status and/or high school education level indicate the student is indicates they were in high school (or lower grade) on the day before the term begins <RDD>. Per Legal, for these applicants the system should not let them allow the applicant to enter a graduation date that is a date beyond the current date, unless it is before the term <RDD>.
Solution: Add Added an error validation to <education: hs_comp_date> ensuring the date is before <RDD>; else error message, "Your High School Completion Date cannot be after <RDD >. Please correct your completion date and/or your High School Education Level.”
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To better support Colleges Live on the CCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Anchorchange-requests change-requests
Steering Committee Change Requests
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change-requests |
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