Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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New Data Fields
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The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture Field Anchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields.
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A new configurable redirect URL feature is under-development that - upon submission of a CCCApply Standard or International application only - opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Bugs & Fixes
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Bugs |
Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
- JAWS/Windows: IE 11, Firefox, and Chrome
- VoiceOver/OS X: Safari, Firefox, and Chrome: Safari, Firefox, and Chrome
Fixed Bug for "College Name is Null in the Submitted Applications Table"
On February 20, 2015, we fixed a bug in the system related to a very small number of applications that were hanging between the in-progress- and submitted applications table whenever there is a communication error in the system. Communication errors are common and can be attributed to issues on the college or the system's end. To prevent the possibility of ever missing an application caught in a communication error, the system runs a recurring reconciliation job that goes out and looks for apps that may have failed to send, and picks them up and resubmits them for download. The bug was found in the reconciliation job itself where it was not picking up the college name when moving the application from in-progress to the submitted app table and was entering a value of "null" in the college_id field. The reconciliation job has been fixed and now correctly populates the college_id field in the download file.
Resume Application to Last Saved Page
My Applications Page: When you click the Resume button to resume a previously-started application, focus is returned to the application page where you left off instead of the Introduction page.
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OpenCCC Account Security Question Bug Fix
A bug was fixed to allow applicants to enter a phone number with punctuation without error in the OpenCCC Account security question, "What was your childhood phone number including area code?"
Fixed Issues with the Session Time-Out Expiration Warning Pop-Up
When the Session Expiration warning Timeout pop-up box displays, clicking the "Yes, Keep Me Signed In" button functions correctly to keep your session alive.
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If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or any of the CCCApply admissions applicationsapplication, we now have a designated CCCApply College Support support email and issue tracking system to capture these address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email contact College Support via cccapply@openccc.zendesk.com during business hours on , Monday - Friday, 8:00am - 4:00pm PST. |
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Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
Step | Question | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
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Session Timeout Pop-Up for Screen Readers Anchor session-timeout-screenreaders session-timeout-screenreaders
The session timeout Session Timeout pop-up message that displays after a certain period of inactivity for the Account Creation, StandardCCCApply, and BOG applications has been re-factored to work correctly with the following screen reader/OS:web browser combinations:
- JAWS/Windows: IE 11, Firefox, and Chrome
- VoiceOver/OS X: Safari, Firefox, and Chrome
When the session timeout Session Timeout pop-up box displays, clicking the "Yes, Keep Me Signed In" button functions correctly to keep the session alive.
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To better support Colleges Live on the CCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Steering Committee Change Requests
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