Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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New Data Fields
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The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the download client the Download Client transfer jar file in the Downloads section of the Online User Guide.
IP Address Capture Field Anchor capture-ip capture-ip
In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x" value is ,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The Application data dictionaries and the Download client Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide.
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A new configurable redirect URL feature is under-development that , upon submission of a Standard or International application , opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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If you identify a bug in the OpenCCC Account system, or any of the OpenCCCApply admissions applications, we now have a designated OpenCCCApply College Support email and issue tracking system to capture these issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email cccapply@openccc.zendesk.com during business hours on Monday - Friday, 8:00am - 4:00pm PST. |
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Hover Help Text Changes
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The following changes addressed missing or incorrect hover help in the Standard application.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
Step | Question | Area A Logic | "If Yes" | "If No" |
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
Residency Area B from OpenCCCApply Submission Calculations Service Specification
Step | Question | Area B Logic | "If Yes" | "If No" |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND | Go to step 2 | Class B0 |
2 | Has the applicant lived in California for two | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for | ca_date_current ≠ null AND | Class B2 | Go to step 4 |
4 | Is the applicant a current or former Foster | ca_foster_youth = Yes | Class B2 | Class B0 |
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Restrict Enrollment Option for Applicants 22 Years or Older (SB11) Anchor concurrent concurrent
Per MIS SB11, students age 22 or older are prohibited from enrolling in high school or lower grades in California. Therefore, remove we've removed the response option, "1 = Will be enrolling in high school (or lower grade) and college at the same time" from the response options displayed in the College Enrollment Status <enroll_status> and High School Ed Level <hs_ed_level> fields. (Steering approved change request 2014-06B.)
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Enforce Validation to Responses for Special Admits (SB15) Anchor validation2 validation2
If an applicant selects the option, "Y = Enrolling in high school (or lower grade) and college at the same time" in the College Enrollment Status field, the system will default to display the equivalent response option in the High School Ed Level field, "1 = Will be enrolled in high school (or lower grade) and college at the same time"." The error validation will remain consistent; ensuring both fields match for Special Admits. (Steering approved change request 2014-06C.)
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Two error validations were missing from the High School Completion Date field: 1) preventing students from entering dates in the future when the their enrollment status and high school education level indicate the student is in high school (or lower grade) on the day before the Term term begins <RDD>. Per Legal, for these applicants the system should not let them enter a graduation date that is a date beyond the current date, unless it is before the Term term <RDD>.
Solution: Add error validation to <education: hs_comp_date> ensuring the date is before <RDD>; else error message, "Your High School Completion Date cannot be after <RDD >. Please correct your completion date and/or your High School Education Level.”
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Add Missing Validation for High School Completion Date #2 Anchor HS-completion2 HS-completion2
If a student chooses the following option from the College Enrollment Status drop down box, “First time student in college (after leaving high school)”, there are 4 options in the High School Education Level drop down menu that should trigger the High School Completion date Date field to be required.
Those 4 options are:
• Received high school diploma from U.S. school
• Passed the GED, or received a High School Certificate of Equivalency
• Received a Certificate of California High School Proficiency
• Received a diploma/certificate of graduation from a Foreign school
Solution: Ensure that the HS High School Completion Date fields appear field appears ONLY when one of the 4 options above are chosen, and ensure that if they don’t enter in the high school completion datethe High School Completion Date, they receive the following message: “You must specify your High School Completion Date. If unsure of the exact day, please estimate.”
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To better support Colleges Live on the OpenCCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the OpenCCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Steering Committee Change Requests
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