Development Summary
Release date: 03-27-2015
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New Data Fields
Bug Fixes
Residency & Validation Logic
Education Page
Steering Change Requests
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Steering Committee Change Requests
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Anchor new-fields new-fields
New Data Fields
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New optional downloadable data fields have been added to the Standard, BOG, and International applications. These new fields are the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files by adding the field namesupdating the addition of these fields will not affect existing download files. For information on adding fields to your Download files, visit the new Online User Guides or follow the links to the technical release notes and instructions included below. The download client transfer jar file will also need to be updated.
IP Address Capture Field Anchor capture-ip capture-ip
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
The Standard, BOG, and International applications have been enhanced to capture hidden tracking fields for colleges that want to track enrollment campaigns for research purposes. Up to three unique URL key/value pairs can be integrated into each application via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x" value is stored in the submitted_applications database and downloaded through your job and format XML files. The Application data dictionaries and the Download client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide.
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A new configurable redirect URL feature is under-development that, upon submission of a Standard or International application, opens a new browser tab to a specified URL. The redirect URL feature will allow colleges to:
To support the redirect URL feature, the following onscreen display changes have been made:
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Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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Fix Error Validation for 'Date Stay Began in California' Field Anchor stay-began stay-began
Colleges are reporting that the question/field for "When did your stay begin in California" has error checking that is preventing students from applying for late-starting courses on their campus. The solution was to fix the third validation on the field <residency:ca_stay_began)> to check the date entered against the current date instead of the <RDD>. Example: Student A arrived in CA after the start of the Term <RDD> but is here now. She is applying to College for a late-starting course. By changing the validation to check against the current date, she will be able to apply without being refused or forced to use false dates.
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
Residency Area B from OpenCCCApply Submission Calculations Service Specification
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND | Go to step 2 | Class B0 |
2 | Has the applicant lived in California for two | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for | ca_date_current ≠ null AND | Class B2 | Go to step 4 |
4 | Is the applicant a current or former Foster | ca_foster_youth = Yes | Class B2 | Class B0 |
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Restrict Enrollment Option for Applicants 22 Years or Older (SB11) Anchor concurrent concurrent
Per MIS SB11, students age 22 or older are prohibited from enrolling in high school or lower grades in California. Therefore, remove the response option, "1 = Will be enrolling in high school (or lower grade) and college at the same time" from the response options displayed in the College Enrollment Status <enroll_status> and High School Ed Level <hs_ed_level> fields. (Steering approved change request 2014-06B.)
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Session Timeout Pop-Up for Screen Readers Anchor session-timeout-screenreaders session-timeout-screenreaders
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In an effort to support the CCC Help Desk with OpenCCC Account recovery, development is underway to implement a system auto-generated confirmation email for each new OpenCCC Account. The email will be sent to the email address provided during the account creation process and will confirm the student's CCCID (California Community College Identification Number) and provides links to the CCC Help Desk for account recovery. This new feature will be implemented as soon as it passes final accessibility review. *Note: This email is designed to confirm OpenCCC Account creation only, and is not intended to confirm submitted applications. |
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The following bug fixes were made to the BOG Fee Waiver application:
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Development on the International Application has been on hiatus since August 2014; however several changes in this Release affected all applications and were also made to the International application. Those changes include:
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International Application Development Resumes Development work on the International Application has resumed and colleges are invited to participate in defining the remaining business requirements necessary to complete the application necessary to complete a first iteration in the late-April / May time frame. The remaining development and testing will follow the Agile development process, which means that progress happens through an ongoing series of 3 week development "sprints". During each sprint the development team works on specific tasks and requirements and at the end of the sprint, the team presents their results for feedback to the pilot colleges. This means that ongoing smaller changes and resets can be made to refine the application so that it meets the requirements and accessibility standards by the end of the process. The testing process will follow the Agile methodology of: development sprint, test, undo or revise, and preview to colleges. Testing will require assistance from the pilot colleges. For more information about the pilot, please contact Patty Donohue, Project Manager, donohuepa@cccnext.net. |
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The CCC Report Center has been upgraded from JasperReports Server 4.7 to 5.6.1, bringing improved functionality to the existing user interface (UI) and new reports to the Public Reports folders. With no change to the look & feel, the upgrade will appear seamless to the end-user. New features include:
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"Save As" Templates
Reports can now be saved as templates in the Repository.
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Upgrade to a District-level User
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OpenCCCApply is currently undergoing a routine 508 Compliance Audit by the State of California. Early results have allowed us to expedite a series of fixes to several key issues identified when using specific browser + screen reader combinations. To address these issues, we have defined browser/operating systems + screen reader combinations that we support and recommend for the best user experience.
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508 Accessibility Issues Fixed - February 2015 Release
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The logic around the Session Time-Out functionality has been enhanced to ensure that students using a screen reader for the OpenCCC Account creation and the OpenCCCApply applications have a clear understanding of when the Session Time-Out has begun and can very easily continue in their session or opt to sign out.
Ease of Use in the School Finder Tool with Screen Readers
New development was implemented to enhance the use of the High School and College School Finder tool to ensure the student has a seamless experience if using a screen reader.
Navigation Tab Indicators (Green Check Marks) in the Standard, BOG and International applications are now consistently picked up and read by screen readers.
New Hover Help Implemented to Help with Easability for Accessibility Purposes
We implemented the following hover help changes for students using screen readers:
- Revised hover help messages were added to the College/University and High School/Homeschool School Finder tools to provide clarity and ease-of-use.
- Hover help messages were added in the “Needs & Interest Page"
- The Financial Assistance hover help was enhanced to ensure instructions are clear and easily understood to users utilizing a screen reader.
New logic was introduced for Error Validation Pop-Up Readability with Screen Readers
Screen readers now read all error validations and help pop-ups that appear during the application.
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System Infrastructure
Over the past six months, the number of colleges Live on OpenCCCApply has doubled, meaning twice as many users are now accessing the servers and submitting applications. To manage this increase efficiently and prepare for the remaining colleges to come on board, we've made some upgrades to our system infrastructure to balance the higher traffic and ensure that our system is always stable and accessible throughout the year.
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New QA Environment A new testing environment is being developed to replace our existing QA environment. This site will mirror the production site to ensure continuity for testing and college implementations. We hope to have this new site operational in conjunction with the International application roll-out in late April or early May. |
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To better support Colleges Live on the OpenCCCApply applications, a new college support technician and designated IT support email address have been implemented to track issues and back up our Xerox Help Desk Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications the new services will take affect immediately. Incoming requests will be responded to within one business day, Monday through Friday, between the hours of 8:00am - 4:00pm PST.
CCApply College Support Email: cccapply@openccc.zendesk.com
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a new online self-help community is being developed for CCC colleges and staff. The site will be pre-populated with approved technical FAQs designed to answer commonly asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and obtain work-arounds for known issues relative to the OpenCCC Account system and the OpenCCCApply online admissions applications. . Stay tuned for an update on CCCTechnology.info - coming soon! |
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Anchorchange-requests change-requests
Steering Committee Change Requests
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CR Status | DESCRIPTION | RELEASE DATE | TYPE |
Approved | 2014-06: Restrict Concurrent Enrollment Status for Applicants Over Age 22 | MARCH 2015 | Error Validation |
Approved | 2014-06: Remove HS Completion Date Fields for Concurrent HS/College Enrollment & HS Ed Levels | MARCH 2015 | Error Validation |
Approved | 2014-40: OpenCCC Message to Student About UnSubmitted In-progress Application | Under-development | System-generated |
Deferred* | 2014-48 Residency Issue with DACA Worker Status - Xap | Work-around | Supplemental Question |
Approved | 2014-52: Enrollment Campaign Tracking | MARCH | New Data Field |
Deferred - uPortal | 2014-53: Auto-population for Standard App / uPortal | Under-development | |
Approved | 2014-56: Capture IP Address on Submitted Applications | MARCH | New Data Field |
Approved | 2014-60: Revise Error Message Language: Under 13 Age Restriction | MARCH | Text / Language |
Approved | 2014-62: Add CapTel Field for Hearing Impaired - Disability Compliance | Under-development | New Data Field |
Approved | 2014-64: Create New App-Look Up Report for DOB | 12/5/2014 | |
Approved | 2014-65: Revise Error Checking in Date Stay Begin in CA | MARCH | Error Validation |
Deferred - uPortal | 2014-67: Add Social Media Connections to OpenCCC Account Creation | ||
Approved | 2014-71: Foster Youth Error in Area B Logic Not Ending | MARCH | Logic |
Deferred - uPortal | 2014-74: Add Link Between OpenCCC and My Applications | ||
Approved | 2014-75: CCCID On The My Applications Page (Header Upper Right Next to Student Name) | Under-development | |
Approved | 2014-77: Spanish Hover Help Missing from OpenCCC Account Creation | MARCH | Text / Language |
Approved | 2014-78: Add Currency Formatter to BOG App Download Format | Under-development | Downloads |
Approved | 2014-79: Add validation for High School Completion Date field | MARCH | Error Validation |
Approved | 2015-01: OpenCCC Account Creation Confirmation Email | Under-development | System-generated |
Deferred | 2015-02: Create a Compliant Paper Application | May 2015 | Text / Language |
Approved | 2015-03: Submitted Application Confirmation Email | Under-development | System-generated |
Approved | 2015-04: Add System Requirements & Support Browsers Info to Accessibility Page | Under-development | Text / Language |
NEW | 2015-05: Add AS-T and AA-T to the Award Types Field | ||
NEW | 2015-06: Revise Foster Youth Language in Apply per MIS/Legislature | ||
NEW | 2014-76: Add Alternate (Preferred) Name Field to OpenCCC Account for Transgender | ||
NEW | 2014-80: Add Transgender to Gender Field | ||
NEW | 2014-81: Develop Generic Financial Aid Online Application | ||
Approved | Custom Re-direct URL After Submission | ||
NEW | Add "No First Name" field available in the Rules section of the Administrator | ||
NEW | Add language to the Alien Reg field to include USCIS as interchangeable | ||
NEW | Ask Steering - How are single-name students (Cher, Madonna) handled relative to MIS reporting? |
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