Development Summary
Release date: 03-27-2015
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Steering Committee Change Requests
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New Data Fields
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New optional downloadable data fields have been added to the Apply (standard), BOG, and International applications. These new fields are the result of change requests that were submitted to the CCCApply Steering Committee and approved for development. Colleges can choose to include these fields in their download files or not; the addition of these fields will not affect your existing download files. For information on adding fields to your Download files, by following the links to the technical release notes and instructions. The download client transfer jar file will also need to be updated.
IP Address Capture Field Anchor capture-ip capture-ip
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Enrollment Campaign Tracking Field Anchor campaign-fields campaign-fields
The Standard, BOG, and International applications have been updated to capture hidden tracking fields for colleges that want to track enrollment campaigns for research purposes. Up to three different URL key/value pairs can be integrated into each application via: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&campaign1=x, the "x" value is stored in the submitted_applications database and downloaded through your job and format XML files. The Application data dictionaries and the Download client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. For information on adding the new campaign fields to your existing download file, please refer to the Downloads section of the new OpenCCCApply Online User Guide. (Steering approved change request 2014-52)
Re-Direct URL Anchor URL-redirect URL-redirect
A new configurable redirect URL feature is now available that, upon submission of a Standard or International application, opens a new browser tab to a specified URL. The new redirect URL feature allows colleges to:
- Provide a seamless student applicant experience within the college context
- Capture the student applicant's encrypted CCCID, which can then be decrypted for download into the SIS
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The redirect URL feature is configured by implementing a supplemental question (in the Administrator) using a new EncryptedText XML attribute. The supplemental question is not displayed, but captures and encrypts the student's CCCID, which can then be decrypted after you run a Download job to your SIS (where the format definitions XML file is configured to capture the new supplemental question field). The OpenCCCApply Data Dictionary has been updated to include the new redirect_url field in the School table. Please contact the CCC Tech Center for assistance in implementing the redirect feature by sending an request to the OpenCCCApply College Support email: cccapply@openccc.zendesk.com. |
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Bugs & Fixes
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Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:
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If you identify a bug in the OpenCCC Account system, or any of the OpenCCCApply admissions applications, we now have a designated OpenCCCApply College Support email and issue tracking system to capture these issues. In an effort to manage support issues more effectively, we are moving away from using the OpenCCCApply Users Listserv for reporting bugs and issues. For fastest response, please use the support email cccapply@openccc.zendesk.com during business hours on Monday - Friday, 8:00am - 4:00pm PST. |
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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Bug Fix
The eligibility status for Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required.
From Visa Types Table (Table F)
Db Value | Visa Type | Residency? | Description |
OTHR | Other | No
| May or may not be allowed to establish residency. Requires documentation |
From Area A Residency Logic: Step 6
6 | Does the student have a visa that | visa_type has YES in 'Residency?’ | Class A2 | Class A0 |
Bugs Fixed in Residency Area B Logic - Out of State & Foster Youth Anchor foster foster
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.
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OpenCCC Account Creation: Fix Fix Error Message for the Under Age 13 Restriction in OpenCCC Account Creation Anchor Under-13 Under-13
Per federal privacy laws (COPPA) it is unlawful for persons under the age of 13 to create an online account and submit/provide personal information online. Though CCCApply prevents The OpenCCC Account is set up to prevent applicants under age 13 to create an account, but the existing error message that is present is ambiguous, and according to one college "opens the door for dishonesty by the applicant to get past the question and continue on". The language of the error message should be revised for clarity and should cite federal privacy legislation.Solution: Revised the error message language that appears in Account Creation if the applicant's birthdate is 13 years or less than the term <RDD>. If the birthdate entered is <RDD> minus 13 years > Birthdate, THEN display error message: "We found some problems with the information you submitted: Federal privacy laws restrict applicants age 13 or younger from " No change to the validation itself was made, however the error message itself was revised to the following: "We found some problems with the information you submitted: Federal privacy laws restrict applicants age 13 years and younger from creating an online account and applying to college using an online application. Please contact the college Admissions & Records office for assistance."
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OpenCCC Account Security Question Fix: "What was your childhood phone number?"
A bug was fixed in the OpenCCC Account security questions area. You can now enter a phone number with punctuation without error in creation process for the security question, : "What was your childhood phone number including area code?"
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The issue has been addressed and students can now enter a phone number with punctuation without error.
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Under-development in the current sprint, a system-generated, confirmation email will be sent automatically In an effort to support the CCC Help Desk with OpenCCC Account recovery, development is underway to implement a system auto-generated confirmation email for each new OpenCCC accountAccount. The confirmation email will be sent to the email address entered provided during the account creation process and will confirm the student's new CCCID (California Community College Identification Number) and provides links to the CCC Help Desk for Account Recovery. The goal for this email is to reduce the number of students seeking account recovery from the Help Desk. |
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New services are available to support colleges live on the OpenCCCApply applications. For issues with application bugs, access to staff tools, and other implementation issues, we have added a full-time support technician and have expanded our Xerox Support Help Desk to serve colleges calling in to support their students.
NEW College Support Email
To provide a second level of technical support we have created a designated email to respond to issues and incidents, such as bugs, access issues, and other technical problems. Response to incoming requests for support will be answered within one business day, Monday - Friday, 8:00am - 4:00pm PST.
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New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges Similar to the student support community, CCCHelp.info, a second online self-help community is being implmented for colleges and staff. The site will be pre-populated with official support and technical FAQs designed to answer commonly asked questions, as well as allow college staff to submit a bug, search for answers to commonly asked application questions, and even support other colleges with information they've learned using a forum style comments and posts. Stay tuned for an update on CCCTechnology.info - coming soon! |
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Change Requests
CR Status | DESCRIPTION | RELEASE DATE | TYPE |
Approved | 2014-06: Restrict Concurrent Enrollment Status for Applicants Over Age 22 | MARCH 2015 | Error Validation |
Approved | 2014-06: Remove HS Completion Date Fields for Concurrent HS/College Enrollment & HS Ed Levels | MARCH 2015 | Error Validation |
Approved | 2014-40: OpenCCC Message to Student About UnSubmitted In-progress Application | Under-development | System-generated |
Deferred* | 2014-48 Residency Issue with DACA Worker Status - Xap | Work-around | Supplemental Question |
Approved | 2014-52: Enrollment Campaign Tracking | MARCH | New Data Field |
Deferred - uPortal | 2014-53: Auto-population for Standard App / uPortal | Under-development | |
Approved | 2014-56: Capture IP Address on Submitted Applications | MARCH | New Data Field |
Approved | 2014-60: Revise Error Message Language: Under 13 Age Restriction | MARCH | Text / Language |
Approved | 2014-62: Add CapTel Field for Hearing Impaired - Disability Compliance | Under-development | New Data Field |
Approved | 2014-64: Create New App-LookUp Report for DOB | 12/5/2014 | |
Approved | 2014-65: Revise Error Checking in Date Stay Begin in CA | MARCH | Error Validation |
Deferred - uPortal | 2014-67: Add Social Media Connections to OpenCCC Account Creation | ||
Approved | 2014-71: Foster Youth Error in Area B Logic Not Ending | MARCH | Logic |
Deferred - uPortal | 2014-74: Add Link Between OpenCCC and My Applications | ||
Approved | 2014-75: CCCID On The My Applications Page (Header Upper Right Next to Student Name) | Under-development | |
Approved | 2014-77: Spanish Hover Help Missing from OpenCCC Account Creation | MARCH | Text / Language |
Approved | 2014-78: Add Currency Formatter to BOG App Download Format | Under-development | Downloads |
Approved | 2014-79: Add validation for High School Completion Date field | MARCH | Error Validation |
Approved | 2015-01: OpenCCC Account Creation Confirmation Email | Under-development | System-generated |
Deferred | 2015-02: Create a Compliant Paper Application | May 2015 | Text / Language |
Approved | 2015-03: Submitted Application Confirmation Email | Under-development | System-generated |
Approved | 2015-04: Add System Requirements & Support Browsers Info to Accessibility Page | Under-development | Text / Language |
NEW | 2015-05: Add AS-T and AA-T to the Award Types Field | ||
NEW | 2015-06: Revise Foster Youth Language in Apply per MIS/Legislature | ||
NEW | 2014-76: Add Alternate (Preferred) Name Field to OpenCCC Account for Transgender | ||
NEW | 2014-80: Add Transgender to Gender Field | ||
NEW | 2014-81: Develop Generic Financial Aid Online Application | ||
Approved | Custom Re-direct URL After Submission | ||
NEW | Add "No First Name" to DD, FS, | ||
NEW | Add language to the Alien Reg field to include USCIS as interchangeable | ||
NEW | Ask Steering - How are single-name students (Cher, Madonna) handled relative to MIS reporting? |
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