On Friday, December 5, 2014 the following changes were made to the OpenCCCApply Applications and OpenCCC Student Account System.  Revised specification documentation has been uploaded to the Data Dictionaries folder in the File Repository on the CCCApply Project Website. 

OpenCCCApply Applications

Standard Application

Content Changes

Note: Content changes to the Applications are approved under the guidance of the CCCApply Steering Committee.  Change requests submitted to the committee are reviewed at quarterly meetings. 

1. New VISA Table (Table F)

   CACCRAO announced updates to the VISA Types Table (Table F). Changes include new and revised Visa types eligible for residency determination. See Specifications: 2014-27
    

2. Updated Privacy Policy

   A revision to the OpenCCCApply Privacy Policy was made, adding the disclosure that the CCCTC/CCCCO will be collecting user IP addresses along with other PII data. This change was made to Apply, BOG, OpenCCC, and International applications. 
    

3. VISA Types Added to AB540 Logic

   The AB540 logic has been revised to include VISA types T1-5 and U1-5 per AB1899. See Specification: 2014-44
    

4. New Question: Military Stationed in California for Educational Purposes

   A new question has been added back to the military section to identify current military, and their spouses/parents/dependents, stationed in California for educational purposes for 30 days or more.  If the applicant is stationed in California for education purposes, new Integrity Flag 65 is set to collect dates of assignment. Dates must be for a period of 30 days or more.  See Specification: 2014-34
    

5. Change Residency Logic for Visa Expiration Date

   The residency logic (Area A) was changed to compare Visa expiration dates to the Residency Determination Date rather than the current date. See Specification: 2014-10
    

6. Revised Enrollment/Entry Level Status Question Text

   The Enrollment/Entry Level Status question text and hover help was revised to help clarify instructions to students. See Specification: 2014-24
    

7. Revised Language in Military Status Question from Veteran to Served in the US Military 

   To comply with AB258, references to "veterans" will be replaced with "served in the US military". See OpenCCCApply Form Specification, Military Status.

Enhancements

1. Display Term Start & End Dates in Term Description Drop-down Menu

   To clarify the dates of individual terms, start and end dates – which are college-defined in the Administrator – now appear to the applicant when they select a term from the drop-down menu.
   
   

2. Add New SSN Edit Account Changes from Account/Mailing Page

   Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application.
   
   

3. USPS Validation Added in Edit Account

   Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application.  If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.
     

4. Added a Phone Number Type for Supplemental Questions

   An option to have a phone number type question in Supplemental Questions is now available.
    

5. Information Passed Through Step Forward Link

   When a student clicks on the Step Forward link on the Links & Opportunities page, the following parameters are passed to StepForward:  Applicant’s First Name, College MIS Code, CCCID.

Fixes

1. Corrected Error in Residency Logic (Area B) for Foster Youth Eligibility

   An error was corrected in the residency logic (Area B) relative to non-resident Foster Youths. Under AB669,  current and former Foster Youth students, under age 20, residing in California now, are eligible for certain benefits, including in-state tuition.  We have corrected the logic to code foster youths as follows:
   

   IF residency status = [Non-resident and a Foster Youth] THEN = Class B2* and set Flag 70

   IF residency status = [California resident and a Foster Youth] THEN = code as CA resident (B1). No additional flag is set.

   If the foster youth student is already CA resident, the logic considers them a California resident and no additional flag will be set to identify them as a foster youth.  See the Area B residency logic in the OpenCCCApply Submission Calculations document.
   
   

2. Removed Invalid Value for “HW” Hawaii in Country Code Table

   in invalid value was corrected in the Country Code table for “HW”. 

New Download Fields

New application fields are available to add to your download file.  

1. New Data Field: military_stationed_ca_ed
   1. New Question: "Is your assignment in California for educational purposes for 30 days or more?" (Radial buttons: Yes / No)
   2. Conditions:  Appears only if answer to “Currently Stationed in California” = Yes
   3. Area C Logic:  If military_stationed_ca_ed = Yes, then "Class C1 and set flag 65" and continue to next step in the logic.
       
2. New Data Field: ssn_type
   Corresponds to Social Security Number / Taxpayer Identification Number question
   
   1. New question: "Please indicate the type of number: Social Security Number / Taxpayer Identificaton Number (Radial buttons)
   2. Conditions:  Required user response if SSN/TIN fields are not empty, and SSN_No is empty; else error message, “Please indicate the type of number being provided: Social Security Number or Taxpayer Identification Number.”
   3. No residency logic is affected.  See OpenCCCApply Form Specification for details.

NOTE: Typically, new fields can be added to your file, at your discretion, without impact to your current download file. However, please see information about Download Client Release Notes to ensure you have the latest download client before adding. If you have questions about including these new fields into your file, please contact us at your earliest convenience.

OpenCCC Student Account System

Content Changes

1. Revised OpenCCC Privacy Policy

Enhancements

1. USPS Validation Added to Edit Account pages.

Fixes

1. Removed Invalid Value for “HW” Hawaii in Country Code Table

BOG Fee Waiver Application

Content Changes

1. Revised BOG Application Privacy Policy

Enhancements

1. USPS Validation Added in Edit Account

   Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application.  If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.   
   

2. Add New SSN Edit Account Changes from Account/Mailing Page

   
   Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application

Fixes

1. Removed Invalid Value for “HW” Hawaii in Country Code Table

   An invalid value was corrected in the Country Code table for “HW”. 

1. Fixed Error Saving Review Application Page to PDF

   Fixed an error that was preventing users from saving the BOG Review Application page to PDF.

International Application
 

Content Changes

1. Revised International Application Privacy Policy
    

2. Chinese, Cantonese Added to Primary Language Dropdown on Personal Information Page

   Chinese, Cantonese languages were added to the Primary Language drop-down menu on the personal information page.

Enhancements

1. USPS Validation Added in Edit Account

   Validation by the USPS is made when applicant edits their account from the Account/Mailing page in the application.  If an address does not meet validation, the applicant is presented with an error message asking for correct address or user override.
    

2. Add New SSN Edit Account Changes from Account/Mailing Page

   
   Changes to the Social Security Number/Taxpayer Identification Number fields (released July 2014) now appear when applicant attempts to edit their OpenCCC account from the Account/Mailing Page in the application.
    

3. Added a Phone Number Type for Supplemental Questions

   An option to have a phone number type question in Supplemental Questions is now available.

Fixes

1. Fixed Error on Review Application for Submission Time
   

   Correct the submission timestamp that displays on the post-submission confirmation page.
    

2. Removed Invalid Value for “HW” Hawaii in Country Code Table.

   An invalid value was corrected in the Country Code table for “HW”.