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Sub-Committees - or focus groups - Sub-Committees (advisory committees, review boards, focus groups) are formed at the discretion of the CCCApply Steering Committee and adhere to the constitution of CCCApply and its bylaws. Steering



CCCApply sub-committees support the OpenCCCApply product manager, CCCTC executive director, and development team(s) in the following ways:

  • Conduct research and interpret state and federal guidelines and legislation;
  • Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations;
  • Provide support as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
  • Support the product manager in gathering functional requirements for change requests and new features
  • Gather requirements for new features and new versions of CCCApply applications.

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Table of Contents
 

Info

Stay Informed!

Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply System Alerts" category pages. 

Residency Review Sub-Committee

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  • Discussed during the June 2016 Steering meeting; decision to form sub-committee to review issues  suggestions from CCCCO.
  • Identify and document any required changes for Steering Committee approval. 
     
Info

Update 8.03.16: This committee is scheduled to meet during the week of August 8, 2016.

BOG Fee Waiver Application - 2017 Requirements

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  • Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
  • Invite Tim Bonnel and Rhonda Mohr to participate in committee.
  • Document required changes for Steering Committee approval. 

SB850 Baccalaureate Degrees in CCCApply

The purpose of this committee is to better understand how to incorporate BA degrees into CCCApply, as well as MIS reporting requirements have changed relative to Award Type response options. 

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  • Convene a meeting (TBD) to discuss the issues and concerns raised across multiple CCC colleges and organizations regarding the need to incorporate BA degrees into CCCApply.  Should this be determined in the Administrator 2.0 committee?
     

  • Document required changes for Steering Committee approval. 
     

2017 CCCApply Annual Workshop Committee

It's already time to start planning next year's event.

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  • Convene first meeting by August 30, 2016 to delegate tasks and outline communication calendar;
  • Meet one more time before October 2016, then as frequently as needed, determined by the committee

Gender & AB620 in CCCApply

Sub-Committee History

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Info
New CCCCO AB620 Committee
Vice Chancellor, Debra Connick, is putting together a work group to advise CCCCO on the AB620 data being collected through CCCApply. The work group would include representation from the CCCApply Steering, Researchers, ASCCC LGBT, Legal, CCCCO. Topics would include:
  • Review of the existing questions
  • Asking the questions of minors
  • Providing data to college researchers

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Expand
title The duties of this committee would include
  • Convene a meeting before July 31, 2016 to review the residency logic as currently documented in Appendix A of the CCCApply Standard Application Data Dictionary (V.2016.1) for clarity and accuracy.
  • Review specific residency-related issues reported by colleges to determine if we have bugs in the calculation service, or if the logic (or documentation) needs to be updated.
  • Determine if any portion of the algorithm is out of compliance with the rules and regulations of the State of California Education Code, the CCCCO MIS reporting requirements, and mandated residency regulations.
  • Document required changes for Steering Committee approval. 

 

Info
Update 8.03.16:  The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply.

Administrator 2.0 Requirements

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  • Convene a meeting before July 31, 2016 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.

Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.

Info

Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.

Several key requirements emerged:

  • College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
  • A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
  • A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.

See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees

  

Alignment of Terms, Majors, and Education Goals in CCCApply

Background History

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  • Convene a meeting to review the history of the past sub-committee's goals and objectives and discuss outline for alignment requirements. 
     
Info

Update 8.03.16: The objective of this committee is one of the objectives of the Administrator 2.0 committee: create the ability for colleges to manually align the CCC mandated Education Goals and the college's Majors in the Administrator. This committee will pick up where the Admin 2.0 Sub-Committee leaves off after version 1 of the Administrator 2.0 is released. A meeting will be scheduled before the March 2017 Annual Update code freeze on December 31, 2016.
For more information, please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org.

CCCApply 3.0 - Requirements

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  • Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.
Info

CCCApply 3.0 RFP

Due to the scope and scale of the OpenCCCApply project, development requirements and conditions will be defined and published through Request for Proposal (RFP). The proposal process is scheduled to begin the first week of November 2016.

CCCApply International Application Advisory Committee

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  • Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.  

Support for Non-Credit Programs  Hot Topic

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Info

Update 8.03.16: On July 11, 2016, Elias Regalado from the Chancellor's Office provided some guidance around the CCCCO requirements for residency for non-credit students. See "Response from the CCC Chancellor's Office Regarding Issue of Using CCCApply for Non-Credit Students".

OpenCCCApply CACCRAO Memo Concerns

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previous-subcommittees
previous-subcommittees
Previous Sub-Committees

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DescriptionSub-Committee LeadObjective or IssueStatus
Gender & AB620 IssuesBill MulrooneyCurrently reviewing the 2013 implementation of AB620 questions in CCCApply Standard Application. Sub-committee last met in October 2015 with members of the Academic Senate, CCC LGBT community, and CCCApply Steering Committee, to discuss issues and change requests that have been submitted for review.In-Progress.
Proposal has been drafted and presented to the state legislature for additional guidance interpreting the bill and better understanding of how CCCApply can and should be updated to meet the changing needs of the LGBT student population.
CCCApply Residency Algorithm ReviewBill MulrooneySuggestions have been made to review the CCCApply residency logic to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system. A request was made to have an outside expert review the algorithm; however, due to budget constraints, Steering voted to do an internal sub-committee review first. Based on the findings of the internal review, a second request for external will be presented for approval.NEW. This committee was just approved to begin during the March 3, 2016 steering meeting. Members have not yet been finalized; however a preliminary list of names was taken during the meeting. The issue will be placed on the agenda for the May meeting where the sub-committee members will be confirmed.
Ed Goal Alignment to Programs of Study ProjetKC GreaneyThis project has been discussed many times over the last few years; however it continues to be deferred due to differences of opinions on how it should be approached across the colleges and the Steering Committee. Within the sub-committee itself, several votes for incorporating the CCCCO POS list into the Majors field in the Standard Application versus opposing votes for not incorporating the Chancellor's Office feed and allowing colleges to have more functionality within the Administrator.Stalled. This project has been stalled for several months due to differing opinions and needs across the Steering Committee and the colleges in general.
MIS Code / Data Field Alignment MatrixMitch LeahyThis project would produce a matrix aligning each question and data field on the CCCApply Standard Application to corresponding MIS codes and reporting requirements. The purpose of this alignment is to ensure that the questions and data fields being presented in the Standard Application are accurate and compliant with MIS reporting requirements, including response values aligning to MIS reporting values.In-Progress. This is a labor intensive project that requires extensive research and ongoing updates. According to the last update from the sub-committee, it is slowly reaching completion but currently only being worked on as time permits.
Develop Non-Credit ApplicationAlicia TerryThis project included a review of the technical and legal requirements for developing a separate "non-credit" version of the Standard Application that is shorter and less time-consuming for non-credit students, seniors, and students who are not computer literate. The objective was to create a "short form" type electronic application to better serve this student demographic.DECLINED. Per the CCCCO residency expert, Elias Regalado, and CCCCO Legal opinion, a non-credit application would not be functionally or fiscally recommended because non-credit students still have to be classified for residency when applying to a California Community College. According to Elias, every question on the Standard Application, save for the Needs & Interests, and some other supplemental questions, are required for ALL applicants, regardless of their education goal or non-credit status. Colleges should be classifying all students based on the CCCApply residency algorithm or equivalent before admission to their college.
Document Gathering Tool (Workflow Engine)Bill MulrooneyThe purpose of this committee is to gather requirements to add a document gathering tool to the CCCApply Administrator.This committee deferred this enhancement to the new Student Services Portal (MyPath).


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