Sub-Committees - or focus groups - are formed at the discretion of the CCCApply Steering Committee and adhere to the constitution of CCCApply and its bylaws. Steering sub-committees support the OpenCCCApply product manager and development team in the following ways:

• Conduct research and interpret state and federal guidelines and legislation;
• Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations;
• Provide support as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
• Support the product manager in gathering functional requirements for change requests and new features
• Gather requirements for new features and new versions of CCCApply applications.

• Chair / team leader
• Nominate and vote on recurring meeting schedule for 2018
• Nominate and vote on objective(s) for 2018 (align with CCCTC Grant Workplan 2017-2018 and 2018-2019)
• Nominate and vote of 

2018 Sub-Committees

CCCApply Residency Algorithm Review Committee

The Residency Review sub-committee is an ongoing committee that will meet twice per year, or as needed to review residency-related issues within CCCApply.  The primary charter for this sub-committee is to review the current CCCApply residency algorithm and corresponding CCCApply Standard Application Data Dictionary for clarity, accuracy, and to ensure compliance with local, state and federal residency rules and regulations. This committee will meet as needed throughout the 2016-2017 year to review new or ongoing residency-related issues in CCCApply.  

CCC Administrator (CCCApply) User Experience Advisory Group

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• Convene a meeting before July 31, 2016 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.

Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.

Alignment of Terms, Majors, and Education Goals in CCCApply

Background History

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• Convene a meeting to review the history of the past sub-committee's goals and objectives and discuss outline for alignment requirements. 
   

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Sub-Committees - or focus groups - are formed at the discretion of the CCCApply Steering Committee and adhere to the constitution of CCCApply and its bylaws. Steering sub-committees should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years.  Sub-committees should also support the development goals and roadmap objectives of the OpenCCCApply product manager, CCCTC executive director, and the development team in the following ways:

• Conduct research and interpret state and federal guidelines and legislation;
• Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations;
• Provide support as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
• Support the product manager in gathering functional requirements for change requests and new features
• Gather requirements for new features and new versions of CCCApply applications.

Group Guidelines

Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.

Each sub-committee should consist of volunteers, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.

• Chair / team leader
• Nominate and vote on recurring meeting schedule for 2018
• Nominate and vote on objective(s) for 2018 (align with CCCTC Grant Workplan 2017-2018 and 2018-2019)
• Nominate and vote on research areas, user experience design and development, and/or specific projects requiring subject matter experts (such as the Residency Algorithm committee).
  
  

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2018 Sub-Committees

Residency Review Committee

The Residency Review sub-committee is an ongoing advisory group that should meet at least twice per year, or as needed to review residency-related issues related to CCCApply. The primary charter for this sub-committee is to understand and master the current CCCApply Standard Application residency algorithm, and corresponding Data Dictionary, to ensure compliance with local, state and federal residency rules and regulations in order to guide development of new questions, data fields, and logic, as needed across the Standard Application. 

This committee will meet as needed throughout the 2017-2019 fiscal years to review new and ongoing residency-related issues (change requests & support issues) in CCCApply.  

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2018 CCCApply Annual Workshop Committee

Purpose:  

Objectives:

Over the past few years the workshop has grown in size (attendance) and we should expect next year's event to be our biggest yet. Last year we held the event in the NorCal / Sacramento area; this year, we'll travel to Orange Coast College in Southern California. The objectives for the January 31, 2018 meeting are:

• Finalize all sessions for three tracks
• Finalize full agenda for Day 1
• Finalize all speakers and special events
• Finalize all Sponsors
• Collect prizes, donations!!

Duties for Committee:

Chairman:

Meetings:

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CCC Administrator (CCCApply) User Experience Advisory

The purpose of this committee is to participate in reviewing and advising the CCCApply product manager on design and development of all approved feature modules, functional requirements for a new version of the CCCApply Administrator (Admin 2.0).  

The new tool is intended to be a cross-functional Admin tool for multiple CCC Technology applications that have overlapping requirements. The other projects include, but are not limited to: CCCApply, Course Exchange project, Curriculum Inventory, Online Education Initiative, Common Assessment, Education Planning Initiative, and CVC Distance Education catalog.


The purpose & duties of this committee: 

•  Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
•  Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
•  Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
•  Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.

2018 Objectives:

•  Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
•  Attend sprint demos and retros between now and MVP launch
•  User testing  - map it out
•  Schedule demo
•  Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
•  Review and prep all change requests
•  Need team to review / manage all onscreen text, body copy, labels, 
•  Need team to review links & enhancements (what's missing?)
•  CRITICAL NEED:  Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
•  Have committee organize what else needs to be identified, reviewed, managed, reports, etc.

Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.

Application landing page features:

Links & Technical Specifications
Custom College messaging 

Promise Grant Application module (BOG year toggle - moved to the College & District Info section)
College & District Info section
Shared, global features

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CCCApply 3.0 - Requirements

CCCApply in Maintenance Mode
In March 2016, the CCC Technology Center completed development of the CCCApply International Application, the third and final application in the CCCApply Applications Suite.

With essentially all new development complete in this iteration of CCCApply, the Tech Center moved the CCCApply project into maintenance mode, which means that resources will continue to be allocated for bug fixes and high-priority change requests, but that the development team can now focus resources on supporting the SSO Proxy and other systemwide technology projects, such as the Student Services Portal and the Common Assessment Initiative, that require integration of the OpenCCC account system and application data.  
 
CCCApply 3.0
While the development team focuses on efforts to integrate CCCApply into the Portal, the Product Manager will work with the CCCApply Steering Committee to develop a vision, roadmap and high-level functional requirements for a new and improved admissions application framework that will feature an accessible, responsive, internationalized, form-builder design in order to meet the evolving needs of our diverse CCC student population.

The goal for this committee is to ensure that the vision and high level requirements for the next iteration of CCCApply meets the needs of the CCCApply Steering Committee and is documented for future development. 

The purpose & duties of this committee: 

• Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.

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CCCApply International Application Advisory Group

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• Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
• Invite Tim Bonnel and Rhonda Mohr to participate in committee.
• Document required changes for Steering Committee approval. 

   

  NEED:  Chair & volunteers
  2018 MEETING Schedule:
  Objective(s) for 2018:

2018 CCCApply Annual Workshop Committee

Purpose:  

Objectives:

Over the past few years the workshop has grown in size (attendance) and we should expect next year's event to be our biggest yet. Last year we held the event in the NorCal / Sacramento area; this year, we'll travel to Orange Coast College in Southern California. The objectives for the January 31, 2018 meeting are:

• Finalize all sessions for three tracks
• Finalize full agenda for Day 1
• Finalize all speakers and special events
• Finalize all Sponsors
• Collect prizes, donations!!

Duties for Committee:

Chairman:

MeetingsThe first version of the OpenCCCApply International Application launched at the end of March 2016. Currently six colleges have started the implementation process and plan to go live with the application between June and August 30, 2016. Five additional colleges have expressed interest in starting the adoption process this fall 2016.

The CCCApply International Application Advisory Committee was formed in Fall 2015 to help guide the first iteration of the application through to release.
During Maintenance Mode, the objective of the Advisory Committee is to ensure the application remains in compliance and that all bugs are identified and fixed as soon as possible.

• Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.  

CCCApply ARC Committee

Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee). 

Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it 

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OpenCCCApply User Experience Advisory

New California College Promise Grant Application Enhancements - 2018 Requirements

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Advisory Committee was formed in Fall 2015 to help guide the first iteration of the application through to release.

During Maintenance Mode, the objective of the Advisory Committee is to ensure the application remains in compliance and that all bugs are identified and fixed as soon as possible.

• Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.  

...

CCCApply ARC Committee

Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee). 

Call volunteers to order - schedule first meeting
Nominate and vote on a Chairperson
Nominate and vote on a schedule for recurring meetings
Nominate and vote on a charter for this committee, set objectives, sort it 

The purpose of this committee is to better understand the issues and needs of the growing Non-Credit Student population and how CCCApply might be adapted to serve their unique needs for admission. This committee is facilitated by CCCApply Steering Committee leadership and will include additional stakeholders from the greater CCC Admissions and Student Services community. 

Objectives of this committee: 

• Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
• Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
• Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
• Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee. 
  
   

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OpenCCCApply User Experience Advisory

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New California College Promise Grant Application Enhancements - 2018 Requirements

The CCCCO has expressed interest in expediting enhancements to the new CC Promise Grant Application (formerly known as the BOG Fee Waiver Application), such as a consolidated FAFSA/BOG application. 

A sub-committee is likely necessary to work with FA staff and the CCCCO to determine feasibility and gap analysis.

• Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
• Invite Tim Bonnel and Rhonda Mohr to participate in committee.
• Document required changes for Steering Committee approval. 

   

  NEED:  Chair & volunteers
  2018 MEETING Schedule:
  Objective(s) for 2018:

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