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Overview

Existing California education code law requires residency determination for every student at the time of that submits an application for admission to a California community college. However, the recently passed Assembly Bill 3101 (AB3101) mandates  mandates that students seeking to enroll exclusively in career development, college preparation, and other noncredit courses would be exempt from residency classification requirements.

The passage of AB 3101 gave us the latitude we needed to deliver a modified version of CCCApply for our noncredit student population. Lifting the requirement for uniform residency determination for all students allows us to look at other questions and steps that might be omitted at the time of application. Our goal is to find balance in what is asked of the student that is applying for college while still collecting all of the information required for state and federal reporting purposes.

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Product Description

The CCCApply Noncredit Application is a streamlined version of the Standard Application, with a unique, college MIS-code branded URL intended explicitly for students enrolling exclusively in noncredit courses. More like a "workflow" than a completely separate application, the Noncredit Application uses the same infrastructure as the Standard Application - but without the residency questions or the residency algorithm.  The residency status field will automatically default to "N" and a new "non_credit" flag will default to "True" for all applicants who enter the Standard Application via the new Noncredit URL. 

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Noncredit Application: Key Characteristics

• Shorter, more streamline version of the Standard Application workflow

• Unique URL, customized for each college based on MisCode

• In-Progress and submitted application Confirmation numbers are modified with a prefix: "NC-" (Example: "NC-794033")

• Colleges have the option to display different Majors/Programs of Study in the Noncredit Application (versus their Standard Application)

• Colleges have the option to display different Supplemental Questions in the Noncredit Application (versus their Standard Application)

• Students that apply using the new Noncredit URL, certain data fields and actions will default to the following:

  • New "non_credit" status field = True

  • New "Integrity-flag-81" field is triggered

  • Residency Status field = "N"  (new value)

  • Residency Area status fields = "9"  (new value)

• Students that need to re-apply for credit courses after submitting the Noncredit application, will be allowed to submit a Standard Application for the same term, same college

• Students that need to re-apply for credit courses using the Standard Application after submitting the Noncredit application will only have to answer the questions that were hidden in the Noncredit application (this is also true when applying to any term, any college within 2 years of submitting a Noncredit Application). Auto-population functionality is still in place and will function as it does today.

Noncredit Application: User Interface

The Noncredit path WILL DOES NOT include the following pages and questions:

• Citizenship & Military Status page

• Residency page

Colleges can opt to display or hide the entire Needs & Interests page or individual questions, including:

• Are you Comfortable with English?

• Financial Assistance

• Athletic Interest

• Programs & Services

The Noncredit path WILL include the following pages and questions:

• Enrollment page

• Account Information/Mailing - including the Dependency Status for minors

• Education page

• Demographic Information

• Review, Consent, & Submission

Noncredit Application: Admin Configuration & Downloads

The Noncredit path is embedded in the Standard Application, which means that much of the admin configuration, implementation, and downloads functionality is already setup in your Standard Application configuration, such as: 

• The Noncredit Application uses the same admin configuration and reporting tools as the Standard Application; although some defaults and minor set up tasks will be required. 

  • Uses the same Terms that are setup for the Standard Application

  • Uses the same Rules & Messages modules for the Standard Application

  • Uses the same databases as the Standard Application ("In-Progress" and "Submitted Applications")

  • Uses the same Report Center, reports, views, charts, and dashboards

• The Noncredit path uses the same DOWNLOADS process and XML files

  • Uses the same Format Definitions XML file for specifying which data fields should be downloaded from the Standard Application Download Server

  • Uses the same Job XML file 

  • Uses the same Download Client that you currently have installed now

  • Uses the same Glue for CCCApply process that you currently have installed now (if applicable)

Differences Between the Standard Application & the Noncredit Application

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Post-Submission Algorithms Not Run in Noncredit App

• Residency Status Determination (Submission Calculation Service)

  • Does not run at time of submission

  • <res_status> = field defaults to new value = "N"
    
    

• AB540 Eligibility algorithm 

  • Does not run at time of submission

  • <elig_ab540> = defaults flag to Null
    
    

• Ineligible for Admission Status algorithm

  • Does not run at time of submission

  • <adm_ineligible> = defaults flag to Null
    
    

• Financial Aid Eligibility algorithm

  • Does not run at time of submission

  • <fin_aid_ref> = defaults to Null

The other differences between the two paths are primarily to help colleges identify and distinguish the Noncredit path from the Standard Application, such as:

• A different URL is used to get to the Noncredit Application path

• A new "Noncredit Status" field was added to help identify Noncredit apps submitted. If the new Noncredit URL is used, the new <non_credit> field is set to "True", otherwise it is "False"

• The Confirmation number for Noncredit apps that are started and submitted (or saved as In-Progress applications) using the Noncredit URL will have a "NC" prefix added to them

• A new Integrity Flag 81 was added. When the new <non_credit> field is set to "True", Integrity Flag 81 is triggered which sends an email to the college admissions office with the message, "Applicant applied using the Noncredit URL"

• There will be blank and/or null values appearing for a lot of existing fields, including the Citizenship, Military, and Residency fields, in your download files and in the Report Center

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Project Phases

Development and implementation of the Noncredit Application will roll out in phases.  The first phase, development, has already begun and a soft-launch release to the Pilot environment is scheduled for February 19, 2019 as part of the CCCApply 6.4.0 release. Below is a breakdown of the project plan. 

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Beginning with the soft-launch on February 19, a college pilot of six districts* will test the new noncredit application to work out the bugs, identify issues, and ensure all post-submission data and workflow processes are ready for production release. Pilot colleges will be required to participate in extended user acceptance testing and IT staff must support the effort with full implementation and integration with their SIS systems. Bi-weekly feedback meetings will be recorded and shared with colleges.

Phase 3: Production Release

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Noncredit Application Project Roadmap

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Project & Development Information

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