Release Date
Description | Date |
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Release No. | 5.5.0 |
Date | 09.29.16 |
Time | 6:00PM - 11:00PM PST |
Type | Mid-Year Release Maintenance Window |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release Scope
Description | Scope |
---|---|
Applications | CCCApply Standard Application CCCApply International Application OpenCCC Student Account System Shibboleth V3 Upgrade |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release Plan
Info |
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Review on Pilot Environment A pre-release preview of the 5.5 Release changes will be available on the Pilot environment 30 days prior to the release date: August 26, 2016 at 6:00PM. Specification updates will appear in a Pilot Version Data Dictionary, posted in the CCCApply Data Dictionaries & User Guides space on the same date. The production release is scheduled for September 29, 2016 at 6:00PM PST. |
Table of Contents | ||
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Pre-Release Notes Summary
Below is a high-level summary of the enhancements that will be released to production on September 29, 2016. These changes will be available to preview in the Pilot environment for 30 days, beginning August 26, 2016 at 6:00PM PST. Pre-release specifications are hyperlinked in the tables below, and a technical guide will be available on August 26 for implementation support.
OpenCCC Account
The following enhancements are planned for the OpenCCC Account system. There are no actions required by colleges.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
---|---|---|---|
Update OpenCCC Shibboleth 2.4.0 to Version 3.1 | CCCTC is upgrading the OpenCCC student gateway IdP (Shibboleth v.2.4.1, to version 3.1) on September 29 as part of the planned mid-year release (5.5). The CCCApply college staff IdP - which provides single sign-on (SSO) capability to the CCCApply Administrator and CCC Report Center, - is also being upgraded to version 3.1. Shibboleth Identity Provider (IdP) software announced that Version 2.X has reached end-of-life status on July 31, 2016. See End of Life for Shibboleth 2 for details.
| N/A | N/A |
Enhancement to OpenCCC Account Recovery:Password Reset by Email Link | In an effort to reduce the number of incoming support requests from students to the OpenCCC Helpdesk for Account Recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address. | N/A | N/A |
Note |
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Upgrade to Shibboleth Version 3.X Colleges using Shibboleth will need to verify which version they are using and if using version 2.X, should consider upgrading to the latest version. Shibboleth v2.X will become an unsupported version, and while upgrading to v3.1 is not required, it is strongly recommended. See announcement, End of Life for Shibboleth 2, for recommendation for colleges to upgrade to Shibboleth V3 today! |
CCCApply Standard Application
The following enhancements are planned for the CCCApply applications.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed changes planned for each item. A "Pilot" version of the CCCApply Standard Application Data Dictionary will accompany the release to Pilot on 8.26.16, and will be published in the Production Data Dictionary on September 29, 2016.
Change Specification / Technical Notes | Summary | New Data Fields / Change to the Download File | Change to Logic | ||
---|---|---|---|---|---|
New Data Fields to Support Multiple Measures for Assessment Placement | **OPTIONAL IMPLEMENTATION** Colleges must "opt-in" to participate.
| Yes. See "Changes to Download Client" below. | No | ||
Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0) | A missing step is being added to the Area B residency logic to correct issues identified regarding California residents who reported an out-of-state activity on the standard application.
| Yes. See "New Data Fields & Changes to the Download Client" section below. | Area B. See "Changes to Logic" section bellow. | ||
Revised High School/College Finder Widgets | The High School Finder (and College Finder) advanced search widgets which appear on the Education page in the Standard and International Applications were refactored for supported OS/Browser/Screen Readers combinations. The technical changes will allow students using screen readers and/or other assistive technologies to look up high schools and colleges using keyboard without difficulty. | N/A | N/A |
New Data Fields & Changes to the Download Client
The following data fields are being added to the Download Client. To download these field, your college IT staff must add them to the Download Format Definitions XML file for the application(s) they correspond to. This process is described in the CCCApply Download Client User Guide.
Note |
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Opt-In to Download the Multiple Measures Data Fields The new Multiple Measures for Assessment Placement data fields are being added to the Download Client for the Standard Application, but you will only be able to download them if you opt-in to participate in this implementation. To find out more, please contact the Common Assessment project Product Manager, John Hadad, jhadad@ccctechcenter.org. |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
---|---|---|---|---|---|---|---|
Grade Point Average | grade_point_average | (varchar 5) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
HIghest English Course Taken | highest_english_course | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest English Course Taken Grade | highest_english_course_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Taken | highest_math_course_taken | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Taken Grade | highest_math_course_taken_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Passed | highest_math_course_passed | (integer) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Highest Math Course Passed Grade | highest_math_course_ passed_grade | (varchar 2) | Opt-in | Opt-in | Opt-in | CCCApply Only | Multiple Measures |
Integrity Flag 30 | integrity_fg_30 | (varchar2 | Yes | Yes | Yes | CCCApply Only | Residency |
Enrollment Term Description | enroll_term_description | 100 | Yes | Yes | Yes | International Only |
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Enrollment Major Description | enroll_major_description | 100 | Yes | Yes | Yes | International Only |
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Term Start Date | term_startdate | 20 | Yes | Yes | Yes | CCCApply International |
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Term End Date | term_enddate | 50 | Yes | Yes | Yes | CCCApply International | |
No First Name | no_firstname | boolean | Yes | Yes | Yes | Account / All Apps |
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No Middle Name | no_middlename | boolean | Yes | Yes | Yes | Account / All Apps |
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No SSN | ssn_no | boolean | Yes | Yes | Yes | Account / All Apps |
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Changes to Residency Logic
Update Area B Residency Logic for “B2 - Possible Residents"
The Area B residency logic is being updated to fix a problem identified around California residents who answered "Yes" to one or more of the "out-of-state activity" questions within the past year. The majority of the issues centered around students who reported they paid taxes outside California last year, but also lived in the state for the past two years.
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The problem in the logic was in Step 1, where a classification of "B0" is set immediately if any of the out-of-state indicators are "Yes". Step 2, however, after identifying that the student does in fact live in California for 2 years or more, was not re-setting the "B0" to "B2 - Possilbe Resident. Documentation Required." For valid California residents, step 2 is the point where no classification is set (meaning they are established as Residents) and this status followed the student through the remaining steps with a "B1 - Resident" classification. By the final area calculation in Step 12, the "B1" calculation is still in place. Colleges complained that this is a problem because the out-of-state activity was not acknowledged and they were missing the requirement to collect documentation on the out-of-state activity. The solution was to change Step 1 from classifying the student "B0 - Non-resident" to "Set Class B2", trigger a new integrity flag (30) for the out-of-state activity, and advance the logic to Step 2 - which is the point where we determine California residency for 2years. If the answer is "No" at step 2, the "B0" classification is then set, and the logic advances to step 3. Please review the Change Specification for detailed information and a Use Case Matrix to ensure all scenarios are tested against the new logic. |
What action does the college need to take?
No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step and change to Step 1). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Out-of-State Activities" to help identify these cases and collect proof when needed.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bug fixes are planned for this release. No action is required by the colleges.
Note |
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If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Summary | Application | ||
---|---|---|---|
Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center | Report Center | ||
Error page if the tstmp_submit timestamp is null for submitted apps. | CCCApply | ||
Fixed issues with the Visa/Alien Registration Number Issue & Expiration Dates | CCCApply | ||
Typos on State/College Employee question when applicant is a dependent minor | CCCApply | ||
Fix Client-Side Validation: Main Phone Number cannot be empty if Second Phone is Entered | CCCApply | ||
Education tab client side validation appears without clicking on the Continue button | CCCApply | ||
Missing Client-side Validation on Education Page: No college attended when college count is not empty | CCCApply | ||
Question mark typo found on Privacy Policy page | CCCApply | ||
Skip navigation link not displayed in Safari | CCCApply | ||
Enhanced focus indicator to button elements and form inputs | CCCApply | ||
Replaced ASCII art with semantic markup and CSS | CCCApply | ||
Text Alternative added to Notification messages | CCCApply | ||
Corrected the format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field
| CCCApply | ||
URL encode campaign tracking code values
| CCCApply | ||
Users with no First Name are Seeing Null in their Account Creation Emails | OpenCCC Account | ||
Added Missing Security Question to Dropdown List:
| OpenCCC Account | ||
Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1 | CCCApply | ||
Corrected typos on the Review Application page and View Submitted Application pages | CCCApply | ||
Fixed error submitting International Application when Term description too long | International | ||
Fixed Typo in Hover Help for the Year Field When Date Taken or Completed Displays on Proficiency Test/Qualification | International | ||
Removed the "SEVIS ID number" validation from being displayed when Sevis Information box is unchecked | International | ||
Added character limit (50) to Colleges Attended: Major field in International Application. Data field: <col1_major>; Length: 50; Format: ASCII Alphanumeric text input | International | ||
Corrected a typo (removed extra space) for International addresses in the Review Account/Mailing page | International | ||
Fixed issue with the USPS Checkbox Remaining when User changes address | International | ||
Removed "foster_youths" field from Administrator Rules. This field is not in use. Replaced with Foster Youth Status in 2013 | CCCApply | ||
New Degree Types AA-T and AS-T were not displaying in the Majors Summary View in the Administrator | CCCApply | ||
When the "parent/guardian is a veteran" option is selected, bad hover-help text for discharge date was replaced | CCCApply | ||
Prevented Preferred Names field from clearing when 'Cancel' link clicked on Edit Personal Information page | OpenCCC Account | ||
Hover help no longer appears for links on account logged out success page | OpenCCC Account | ||
Users with no First Name are no longer seeing Null in their Account Creation Emails | OpenCCC Account |
Accessibility Fixes
One of the objectives of this release is to fix a series of accessibility issues in the CCCApply applications which were identified in a third-party accessibility review conducted in February 2016. Issues that can be fixed in the current version of CCCApply will be fixed; however, issues that require significant re-writes to the application code or user interface are being deferred to the next version of CCCApply (3.0). Development for V.3.0 is slated to begin in Fall 2017.
The issues below were determined to be mandatory or feasible fixes for the current version of CCCApply.
Description | Application |
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Update High School & College Finder in Apply & IA - Education Tab (See CCCApply summary of requirements above.) | CCCApply & International Applications ONLY |
Skip navigation link not displayed in Safari | CCCApply, BOG, International |
Skip Navigation links and browser focus | CCCApply, BOG, International |
Enhance focus indicator to button elements and form inputs | CCCApply, BOG, International |
Replace ASCII art with semantic markup and CSS | CCCApply, BOG, International |
Notification messages do not provide text alternative | CCCApply, BOG, International |
Special Enhancements
OpenCCC Account Recovery: Password Reset by Email Link
In an effort to reduce the number of incoming support calls to the CCC Help Desk for OpenCCC account recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.
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Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation. Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request. |
New Data Fields to Support Multiple Measures for Assessment Placement (SB1456)
In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.
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Collecting transcript data at the time of the application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016. Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org. Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org. |
The PILOT Site
During the Pilot preview period, we encourage college Admissions staff to review the changes and alert your IT staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields being added and the application they are being added to). NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.
Info |
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Preview on Pilot Site for 30 Days Beginning Friday, August 26 at 6:00PM, all release changes and enhancements will be added to the Pilot environment for colleges to preview and test for 30 days. Update Data Dictionaries and User Guides will be available on the CCCApply Project Site on that date. Questions? Please post all questions on CCCTechnology.info. |
Getting to the Pilot Applications
Remember to include your college's MIS code to the end of each application URL.
PILOT Application | NEW PILOT Application URL |
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PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Application Downloads-URL Attributes
Application | PILOT DOWNLOAD URL |
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PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |