Release Date
| Description | Date |
|---|---|
| Release No. | 5.5.0 |
| Date | 09.29.16 |
| Time | 6:00PM - 11:00PM PST |
| Type | Mid-Year Release Maintenance Window |
| Changes to Download Client | Yes |
| Changes to Residency Logic | Yes |
Release Scope
| Description | Scope |
|---|---|
| Applications | CCCApply Standard Application CCCApply International Application OpenCCC Student Account System Shibboleth V3 Upgrade |
| Changes to Download Client | Yes |
| Changes to Residency Logic | Yes |
| Table of Contents |
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| Info |
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Pre-Release Summary & Pilot Site Information Per the new CCCApply Communication Policy, colleges will be notified of any planned changes to the OpenCCC and CCCApply student applications 60 days prior to the production release. In addition, a pre-release version of the changes will be rolled to the Pilot environment 30 days prior to the release date. The Pre-Release Summary below outlines the planned changes that will be available for preview on the Pilot Site beginning August 26, 2016 at 6:00PM PST. The production release is scheduled for September 29, 2016 at 6:00PM PST. |
Pre-Release Summary
Below is a high-level summary of the enhancements that will be released to production on September 29, 2016. These changes will be available to preview in the Pilot environment for 30 days, beginning August 26, 2016 at 6:00PM PST. Pre-release specifications are hyperlinked in the tables below, and a technical guide will be available on August 26 for implementation support.
OpenCCC Account
The following enhancements are planned for the OpenCCC Account system. There are no actions required by colleges.
| Change Specification / Technical Notes | Summary | New Download Data Fields or Change to the Download File | Change to Logic |
|---|---|---|---|
| Update OpenCCC Shibboleth 2.4.0 to Version 3.1 | When students sign-in to their OpenCCC Accounts to start or edit a CCCApply application, the identity provider software that secures the gateway to their account data, Shibboleth, is being upgraded from version 2.x to 3.0. This is a seamless upgrade and there will be no visible user interface change for users. Colleges do not have to take any action relative to this change. Shibboleth is an open-source single sign-on (log-in) system for computer networks and the Internet. OpenCCC uses Shibboleth as its federated gateway to secure student account data (CCCID and personal identity information). Shibboleth v3.x will allow students and college staff to sign-in to multiple secure web applications run by CCC Technology Center using just one username and password.
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| Enhancement to OpenCCC Account Recovery: Password Reset by Email Link | In an effort to reduce the number of incoming support requests from students to the OpenCCC Helpdesk for Account Recovery, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address. In an effort to reduce the number of incoming calls and emails to the CCC Helpdesk from students for account recovery support, a new option is being implemented to the Account Recovery process to allow students - who can verify their Username, but forgot their Password - to bypass their security questions and go directly to the Password Reset page with a secure URL link sent to their email account. The link will be valid for 24 hours from the time it is requested. |
| Info |
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Mini-Grants Available to Support College Shibboleth V3 Upgrades The single sign-on IdP used to access the CCCApply Administrator and the CCC Report Center is also being upgraded to version 3.0. The upgraded version of Shibboleth (v3) is backwards compatible with version 2.x at this time; however the CCC Technology Center encourages colleges using Shibboleth as their SAML-compliant IdP software to consider upgrading to version 3.x in the near future.
NOTE: Colleges participating in any of the CCC Tech Center pilot programs and/or statewide technology initiatives, including but not limited to MyPath Portal, CCCAssess, Course Exchange, or Canvas Course Management System, will be required to upgrade to Shibboleth version 3.0 in order allow for student single sign-on across multiple web applicatoins. Mini-grant funds are available to help pilot colleges upgrade using an approved vendor. For more information about upgrading your existing IdP with CCCTC mini-grant funds, contact Keith Franco, kfranco@ccctechcenter.org. |
CCCApply Standard Application
The following enhancements are planned for the CCCApply applications.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed changes planned for each item. A "Pilot" version of the CCCApply Standard Application Data Dictionary will accompany the release to Pilot on 8.26.16, and will be published in the Production version of the Data Dictionary on September 29, 2016.
| Change Specification / Technical Notes | Summary | New Download Data Fields or Change to the Download File | Change to Residency Logic |
|---|---|---|---|
| New Data Fields to Support Multiple Measures for Assessment Placement | **OPTIONAL IMPLEMENTATION** Click hyperlink to see detailed specifications for question text, data field specs, validations and conditions for each questioin. Colleges must "opt-in" to participate. Default setting: DO NOT DISPLAY this section unless college opts-in. (Common Assessment Pilot colleges may be required to implement as part of the project requirements. Please contact the CCCAssess Program Managers for details). Conditions: Display "High School Transcript Information" section and questions on the Education page if the high school completion date is within 10 years of the RDD. (hs_comp_date < RDD minus 10 years). None of the questions affect residency. For participating colleges, all fields are downloadable and added to the Download Client, application Rules, and appear for reporting in the Report Center. | <grade_point_average> <highest_english_course> <highest_english_course_grade> <highest_math_course_taken> <highest_math_course_taken_grade> <highest_math_course_passed> <highest_math_course_passes_grade> | |
| Add Missing Step to Area B Residency Logic for Classification of Non-Residents (B0) | A missing step is being added to the Area B residency logic to correct issues identified regarding California residents who report an out-of-state activity, such as paying taxes outside the state within the last two years. The fix will ensure that these students are correctly classified as “B2 - possible residents” in the final area calculation. | A new integrity flag data field is being added: <integrity_fg_30> | Changes were made to the Area B residency logic. See Changes to Residency Logic in the Change Specification. |
| Revised High School/College Finder Widgets | The High School Finder (and College Finder) advanced search widgets which appear on the Education page of the Standard and International Applications were revised to comply with 508/WCAG 2.0 AA accessibility requirements for supported OS/Browser/Screen Readers. The technical changes implemented will allow students using screen readers and/or other assistive technologies to use the widget to look up high schools and colleges without difficulty. |
Bug Fixes
The following bugs are being fixed in this release. No action is required by the colleges. Each fix can be explained in more detail upon request.
| Summary | Application | |
|---|---|---|
| Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center | Report Center | |
| Error page if the tstmp_submit timestamp is null for submitted apps. | CCCApply | |
| Fixed issues with the Visa/Alien Registration Number Issue & Expiration Dates | CCCApply | |
| Typos on State/College Employee question when applicant is a dependent minor | CCCApply | |
| Fix Client-Side Validation: Main Phone Number cannot be empty if Second Phone is Entered | CCCApply | |
| Education tab client side validation appears without clicking on the Continue button | CCCApply | |
| Missing Client-side Validation on Education Page: No college attended when college count is not empty | CCCApply | |
| Question mark typo found on Privacy Policy page | CCCApply | |
| Skip navigation link not displayed in Safari | CCCApply | |
| Enhanced focus indicator to button elements and form inputs | CCCApply | |
| Replaced ASCII art with semantic markup and CSS | CCCApply | |
| Text Alternative added to Notification messages | CCCApply | |
| Corrected Date Format in Rules Messages - Every Date Field | CCCApply | |
| URL encode campaign tracking code values | CCCApply | |
| Added Missing Security Question from Dropdown List | CCCApplythe format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field Technical Requirements: When using a date field variable in Rules messages, the date should be formatted for Apply and BOG as follows: month-dd-yyyy; and for International, it should be formatted mmm-dd-yyyy.
| CCCApply |
| URL encode campaign tracking code values Technical Requirements: The campaign tracking code utilizes cookies to actually pass the campaign tracking values. Due to that, we have to make sure that the campaign tracking values can be safely stored in a cookie. To accomplish that, we need to make sure to URL encode the value before we store it in the cookie and then URL decode it before reading the cookie value in the app. This change has been applied to Apply, BOG and International.. | CCCApply | |
Added Missing Security Question to Dropdown List: Technical Requirements: Make the question, "What is the nickname of your youngest sibling?", available as a Security Question in Account Creation, and Account Recovery. | Account | |
| Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1 | CCCApply | |
| Corrected typos on the Review Application page and View Submitted Application pages | CCCApply | |
| Fixed error submitting International Application when Term description too long | International | |
| Fixed Typo in Hover Help for the Year Field When Date Taken or Completed Displays on Proficiency Test/Qualification | International | |
| Removed the "SEVIS ID number" validation from being displayed when Sevis Information box is unchecked | International | |
| Added character limit to Major field | International | |
| Corrected IA Address formatting | International | |
| Fixed issue with the USPS Checkbox Remaining when User changes address | International | |
| Removed "foster_youths" field from Administrator Rules. This field is not in use. Replaced with Foster Youth Status in 2013 | CCCApply | |
| New Degree Types AA-T and AS-T were not displaying in the Majors Summary View in the Administrator | CCCApply | |
| When the "parent/guardian is a veteran" option is selected, bad hover-help text for discharge date was replaced | CCCApply | |
| Prevented Preferred Names field from clearing when 'Cancel' link clicked on Edit Personal Information page | OpenCCC Account | |
| Hover help no longer appears for links on account logged out success page | OpenCCC Account | |
| Users with no First Name are no longer seeing Null in their Account Creation Emails | OpenCCC Account |
| Note |
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| If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Database & Download Client Changes
| Summary | Data Fields | Issue key | ||||
|---|---|---|---|---|---|---|
| Add Existing International Data Fields to the Report Center: Term Description & Major Description Fields to International Report Center | <enroll_term_description> <enroll_major_description> | Report Center | ||||
| Add Existing Data Fields to Report Center: | Report Center | |||||
| Add NewData Field to Report Center: Integrity Flag 30 | Report Center | |||||
| Add Multiple Measures Data Fields to Report Center | Report Center | |||||
| Add ssn_no to Rules for Apply, BOG and IA | Administrator Rules | |||||
| Add Critical Data Fields to Rules Area | <Term start date> (Enrollment page) <Term end date> (Enrollment) No First Name (Account or Personal Info) <ssn_no> (Account) | Administrator Rules | ||||
| Add Term Description & Major Description Fields to International Rules in Administrator | Administrator Rules | |||||
| Add Data Field for Integrity Flag 30 to Rules -> Administrator | Administrator Rules | |||||
| Add Multiple Measures Data Fields to Administrator (Rules) | Administrator Rules | |||||
| Restrict Term ID and Term Descriptions to Read Only in Administrator | Administrator Terms | |||||
| Update Copyright Year on all Application footers | CCCApply, BOG, IA | |||||
| Ensure Term Description & Major Description Fields are added to International Download Client | International | |||||
OpenCCCApply PILOT Site
Pilot Applications
Remember to include your college's MIS code to the end of each application URL.
| PILOT Application | NEW PILOT Application URL |
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download Servers URL Attributes
Application | PILOT DOWNLOAD URL |
|---|---|
| PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
| PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
| PILOT International Application |
Enhancements
OpenCCC Account Recovery: Password Reset by Email Link
In an effort to reduce the number of incoming support calls for OpenCCC account recovery to the OpenCCC Helpdesk, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.
| Expand |
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Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation. Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request. |
New Data Fields to Support Multiple Measures (SB1456)
In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.
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Collecting transcript data at the time of application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016. Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org. Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org. |
Changes to the Download Client
The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.
The data fields included in the Multiple Measures for Assessment Placement - the “opt-in implementation” - are being added to the Download Client, as well as and the Report Center. All new fields are optional and do not have to be added to your download file; however, if you want to collect this dataAll fields will also be available in the Report Center. Data Fields for Assessment Placement
Description | Data Field | Format | Notes |
|---|---|---|---|
Grade Point Average | grade_point_average | (varchar 5) | Optional Education page implementation |
HIghest English Course Taken | highest_english_course | (integer) | Optional Education page implementation |
Highest English Course Grade | highest_english_grade | (varchar 2) | Optional Education page implementation |
Highest Math Course Taken | highest_math_course_taken | (integer) | Optional Education page implementation |
Highest Math Course Grade | highest_math_taken_grade | (varchar 2) | Optional Education page implementation |
Highest Math Course Passed | highest_math_course_passed | (integer) | Optional Education page implementation |
Highest Math Passed Grade | highest_math_passed_grade | (varchar 2) | Optional Education page implementation |
Integrity Flag 30 | integrity_fg_30 | varchar2 | Residency: Integrity Flags |
Enrollment Term Description | enroll_term_description | 100 | International Application |
Major Description | major_description | 100 | International Application |
Term Start Date | term_startdate | Standard Application | |
Term End Date | term_enddate | ||
No First Name | no_firstname | integer | Account |
No Middle Name | no-middlename | integer | Account |
No SSN | ssn_no | integer | Account |
Changes to Residency Logic
Update Area B Residency Logic for “Possible” Residents (B2)
The Area B residency logic is being updated to fix a problem with non-resident and “possible” residents being incorrectly classified as “residents” in certain use cases, including the California resident who has also answered “yes” to one of the four “out-of-state” indicators on the residency page in the standard application. The correction will change the “IF NO” column of Step 1 from “B0 and go to step 2” to “Set B2 and go to step 2”. We will also add a new integrity flag (30) to alert Admissions that the user has an “out-of-state” indicator (such as they paid taxes outside of California within the past two years). This change will ensure that these applicants end up as “B2 = Possible Resident. Proof required” or “B0 = Nonresident. Does not meet residency criteria” when they reach the final classification (Step 13).
What action does the college need to take?
There is no required action on the part of the college. However, you may want to review any rules created to ensure this change will not adversely affect any processes previously set up by your college. This change does not affect any data field calculations.