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The forms below are used for all Committee members and other authorized travelers who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Travel Reimbursement Procedure
For Committee Members and other authorized travelers who are NOT employees of the Butte-Glenn Community College District , will use this procedure to obtain reimbursement for allowable travel expenses related to CCC project travel. This may include committee meetings, other project related meetings, trainings, or workshops.
See the Travel Reimbursement Guide or 'Hints and Tips' section below for details on allowable expenses.
- Download the TRAVEL FORM NON EMPLOYEES to your desktop
- Complete the travel form with your expenses
- Scan your receipts into a single PDF file
- Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts to CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/39fd116faf7840d4908a579af14b7112 - Monitor your email for a request to review and electronically sign your submission
Please upload the travel form as an Excel file, all other documents should be PDF
FIX FORMATTING BREAK
See below for forms and frequently asked questions. If you have additional questions please contact your CCCTC Project Manager
Hints and Tips:
- Airfare:
- Prior to your trip, include a Full Flight Itinerary with Dates, Times, and Departure/Return Airports
- On return, submit your itemized receipt showing final payment
- Mileage Documentation:
- Provide MapQuest/Google Map showing the total mileage for your trip
- District Reimbursement Rate @ $0.575/Mile [1]
- If mixed modes of transportation, please provide a breakdown and well-written notes to ensure prompt and accurate processing
- [WIP vvv]
- Drive vs. Fly? Can I be paid mileage instead of airfare if driving is more convenient for me?
- YES, you can be paid for mileage if it is less than the combination of flying+driving+parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a comparative 2-week advance purchase fare
- When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, or similar application to show your mileage if you drive vs. fly
- When calculating parking, obtain a screen-capture of the parking rate from your local airport's parking lot
Click Document Thumbnails to View
| Travel Form Non Employees | Travel Form Instructions | Travel Reimbursement Tips Guide | ||||||||||||||||||
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