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Travel Reimbursement Procedure
Pre-Travel Procedure
Before traveling, a Travel Authorization form must be approved and submitted to the Business Office.
- Download the EMPLOYEE TRAVEL FORM to your desktop
- Complete the TOP HALF of the form, making sure to document all related expenses
- Collect all related documents into a single PDF to be included with the submission
Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned documentation to CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/84e26b4c80a141f7ab718906f6d026bf- Monitor your email for a request to review and electronically sign if needed. [reword]
Post-Travel Reimbursement
See Travel Reimbursement Guide, hints, and tips below for details on allowable expenses.
- Complete the BOTTOM HALF of the same EMPLOYEE TRAVEL FORM used for Pre-Travel
- Complete the travel form with your expenses
- Scan your receipts into a single PDF file
- Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts to CCC Technology Center
Alternate link here: https://app.smartsheet.com/b/form/84e26b4c80a141f7ab718906f6d026bf - Monitor your email for a request to review and electronically sign your submission [reword]
- submission
Please upload the travel form as an Excel file, all other documents should be PDF
See below for forms and frequently asked questions.
Hints and Tips:
- Airfare:
- Prior to your trip, include a Full Flight Itinerary with Dates, Times, and Departure/Return Airports
- On return, submit your itemized receipt showing final payment
- Mileage Documentation:
- Provide MapQuest/Google Map showing the total mileage for your trip
- District Reimbursement Rate @ $0.575/Mile [1]
- If mixed modes of transportation, please provide a breakdown and well-written notes to ensure prompt and accurate processing
- Drive vs. Fly:
- You can be paid mileage instead of airfare if the cost of mileage is less than the grand total of flying, driving, and parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for the comparative 2-week advance purchase fare to include in your documents
- When calculating mileage, obtain a screen-capture of a GoogleMaps route (or similar application) showing the total mileage for driving
- When calculating parking, obtain a screen-capture of the parking rate from the relevant airport's parking lot
Click Document Thumbnails to View
Travel Form Instructions | Travel Reimbursement Tips Guide | ||||||||||||
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