Earlier this year the Chancellor’s Office announced a series of changes to the MIS data reporting requirements and the CCCApply Steering Committee met with them to discuss which of them, if any, directly affect CCCApply.
Below is the detail from the memo dated March 02, 2018 issued from Todd Hoig, Director of Information Systems - with highlights in Purple showing the data fields that affect CCCApply.
SB Student Basic Data Reporting
An existing element has been amended and four new elements have been added. The record length has been increased to 230 characters.
SB23 STUDENT-APPRENTICESHIP-STATUS has been amended
SB34 STUDENT-CCC-ID has been added
The CCCID field <ccc_id> already exists in the CCCApply data download files and appears for reporting in the CCC Report Center. If your college isn’t already downloading this field, please refer to the CCCApply Standard Application Data Dictionary and the CCCApply Download Client User Guide for details on how to add this field to your application-specific Format Definitions XML files.
SB35 STUDENT-SS-ID has been added
SB36 STUDENT-TRANSGENDER has been added
SB37 STUDENT-SEXUAL-ORIENTATION has been added
SC Student CalWORKs Data Reporting
A new element has been added.
SC18 ELIGIBILITY-TIME-LIMIT-STATUS has been added
SG Special Populations Data Reporting
An existing element has been amended and eight new elements have been added. The record length has been increased to 60 characters.
SG10 STUDENT-CAA-STATUS has been amended
SG14 STUDENT-ECONOMICALLY-DISADV-STATUS has been added
SG15 STUDENT-EX-OFFENDER-STATUS has been added
SG16 STUDENT-HOMELESS-STATUS has been added
SG17 STUDENT-LONGTERM-UNEMPLOY-STATUS has been added
SG18 STUDENT-CULTURAL-BARRIER-STATUS has been added
SG19 STUDENT-SEASONAL-FARM-WORK-STATUS has been added
SG20 STUDENT-LITERACY-STATUS has been added
SG21 STUDENT-WORK-BASED-LEARNING-STATUS has been added
SF and FA Student Financial Aid Reporting
An existing element has been amended.
SF21 STUDENT-AID-AWARD-TYPE has been amended to allow for reporting of new award types
· New Award Type: GH = Completion Grant (CCCG)
· New Award Type: GI = Cal Grant A
· New Award Type: GJ = Dreamer Grant
· New Award Type: GQ = Equity Grant
· New Award Type: GR = SSSP Grant
SA Student Assessment Data Reporting
A new element has been added.
SA07 STUDENT-EDUCATIONAL-FUNCTION-LEVEL has been added
A webinar has been scheduled to provide information on these changes to the data elements.
CCCCO MIS Update Webinar
Agenda Topics:
· Status and Updates regarding MIS Data Submission
How: CCC Meet and Confer Session
Date: Thursday March 22, 2018
Time: 1:30 pm to 2:30 pm
Pass Code for the Session: 712430
Login instructions:
· Go to www.cccconfer.org
· Click the Participant Log In button under the Meet & Confer logo
· Locate your meeting and click Go
· Fill out the form and enter the password: 712430
Phone instructions:
· Dial the telephone conference line: 1 (888) 886-3951
· Enter your pass code: 712430
If you have questions or concerns, please send them to cccmisedit@cccco.edu