The Chancellor's Office Curriculum Inventory (COCI) System
COCI Overview
The Chancellor's Office Curriculum Inventory (COCI) serves as the centralized database of all California Community Colleges curricula.
Project Overview
The CCCTC is responsible for the development and support of the COCI system that is to replace the current, Governet application in use as a result of Governet's contract ending in June 2017. The COCI application is the system by which the Chancellor's Office is able assign a Course Control Number to courses and programs offered by Colleges. The CCCTC originally engaged with the Chancellor's Office in 2015 and software development began in earnest in March of 2016.
The goal for the initial release is to have a system that includes the minimum features needed to safely and responsibly take over processing course and program submissions from the software application currently used. In some areas, this ay mean a net reduction in the number of available features. The initial release also requires an underlying database structure that is secure and able to scale over time to include new fields and to integrate with other state applications and/or applications uses locally by the colleges. The release will be considered a success when the following product driven outcomes are met:
- Data is migrated from old to new system without changes to status or lost information.
- There is a net decrease in the amount of courses and programs that require manual approval.
- There is a net decrease in the time from submission to approved for courses and programs.
EPI Support
The Chancellor's Office Curriculum Inventory system supports the Educaiton Planning Initiative as the list of approved courses and programs currently or previously made available through the California Community Colleges. These data are leveraged by EPI in a variety of ways, including in the production of Ed Plans, within career and program guidance, and other applications within MyPath.
Project Stakeholders
COCI Vendor Integration Workgroup
Project Timeline
COCI Project timeline 2016/2017
Product Design Support Materials
General Support Materials
/wiki/spaces/CAT/pages/172132640
User Guide(s) and Training Materials
Admin Guide(s) and Training Materials
Project Team
| Name | Role | Contact |
|---|---|---|
Jackie Escajeda | Project Owner CCCCO | |
| Raul Arambula | Project Liaison CCCCO | rarambula@cccco.edu |
David Garcia | Project Liaison CCCCO - Tier 1 support | |
Craig Rutan | COCIAC Co-Chair | |
Joanna Schilling | COCIAC Co-Chair | |
Mark Cohen | Product Manager CCCTC | |
Rachel Stamm | Program Manager CCCTC | |
| Pamela Shaw | Project Manager CCCTC | pshaw@ccctechcenter.org |
5C Subcommittee
| Name | Contact | Notes |
|---|---|---|
| Craig Rutan | rutan_craig@sccollege.edu | |
| Virginia Guleff | guleffvi@butte.edu | |
| Jackie Escajeda | jescajeda@cccco.edu | |
| Raul Arambula | rarambula@cccco.edu | |
| Chantee Guiney | cguiney@cccco.edu | |
| Kirsten Corbin | kcorbin@cccco.edu | |
| Erik Shearer | eshearer@napavalley.edu | |
| Marilyn Perry | perrym@scc.losrios.edu | |
| Nili Kirschner | nkirschn@yccd.edu | |
| Cheryl Aschenbach | caschenbach@lassencollege.edu |
COCI Testers
| Name | Contact | Notes | Testing Participant | |
|---|---|---|---|---|
| Raul Arambula | rarambula@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.6 |
| David Garcia | dgarcia@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.5, 1.6, 1.7 |
| Eric Nelson | enelson@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.5, 1.6, 1.7 |
| Kevin Olson | kolson@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.5, 1.6, 1.7 |
| Chantée Guiney | cguiney@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.5, 1.6, 1.7 |
| Patti Blank | pblank@cccco.edu | CCCCO | Testing for Reviewer Role, using Pilot Reviewer Credentials. | 1.6 |
| Shelly Hess | shess@sdccd.edu | San Diego District | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.5, 1.6 |
| Dixie Krimm | dixie.krimm@imperial.edu | Imperial Valley | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.5, 1.6, 1.7 |
| Sharon Awad | sharon.awad@chaffey.edu | Chaffey | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.5, 1.6, 1.7 |
| Darla Ramirez | dmramirez@citruscollege.edu | Citrus | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.5, 1.6, 1.7 |
| Irena Zugic | zugic_irena@smc.edu | Santa Monica | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.6 |
| Marilyn Perry | perrym@scc.losrios.edu | Sac City | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.6, 1.7 |
| Nili Kirschner | nkirschn@yccd.edu | Woodland | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.7 |
| Heather Townsend | townsendh@mjc.edu | Modesto | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.6, 1.7 |
| Kevyn Montano | Montank@arc.losrios.edu | American River | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.6, 1.7 |
| Kaylene Thomas | kmthomas3@sbcc.edu | Santa Barbara | Testing for Submitter Role, using Pilot College Submitter Cred. | - |
| Reyes Vazquez | Vazquez_Reyes@sccollege.edu | Santa Ana | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.7 |
| Nancy Traynor | ntraynor@glendale.edu | Glendale | Testing for Submitter Role, using Pilot College Submitter Cred. | - |
| Katherine Rhyno | krhyno@napavalley.edu | Napa Valley | Testing for Submitter Role, using Pilot College Submitter Cred. | 1.7 |
COCI Testing
| Release | Testing Environment | Testing Dates | Resources | Notes |
|---|---|---|---|---|
| 1.5 | Pilot | 9/20/17 - 9/22/17 | Release 1.5 Test Cases, Results, and Analysis | After testing window, results were reviewed on 9/25 and 9/26 with Chancellor's Office to obtain Go/No Go for 1.5 Release to Production. Result was additional tickets were created for new issues reported through testing, and communication of said issues, and workarounds documented with the Chancellor's Office for Release 1.5 on 09/29/2017. COCI 1.5 Release Notes |
| 1.6 | Pilot | 10/25/17 - 10/30/17 | Release 1.6 Test Cases, Results and Analysis | After testing window, additional tickets were created for related issues or enhancement requests discovered through testing, and Known Issues documented for Production Release 1.6, after "Go" from the Chancellor's Office. Production Release 1.6 occurred on 11/01/2017. |
| 1.7 | Pilot | 12/12/17 - 12/13/17 | Release 1.7 Test Cases, Results and Analysis | After testing window, additional tickets were created for related issues or enhancement requests discovered through testing, and Known Issues documented for Production Release 1.7, after "Go" from the Chancellor's Office. Production Release 1.7 occurred on 12/15/2017. COCI 1.7 Release Notes Known Issues |