|
To streamline the user experience for CCC students, and in support of the Online Education Initiative, auto-population / auto-fill of select fields should be implemented in the CCCApply Standard application only. Auto-population should be restricted in the following ways: 1) Only auto-populate data from previously submitted applications from the same CCCID within the past two years; 2) Only auto-populate data fields that are not directly related to residency algorithm or the Residency Determination Date (RDD); and 3) Only auto-populate if the user provides consent through an Opt-in Y/N radio button question. Technical implementation of auto-population must comply with accessibility standards.
Auto-populate student data from the most recent, previously submitted application within two years from the current date with the student's opt-in consent via Y/N question on the My Applications page. Only data fields that are NOT related to residency, including any data field directly used in the CCCApply Standard Application Residency Algorithm, or fields that calculate a status based on the Residency Determination Date (RDD). Each data field will be evaluated for inclusion and approved by the CCCApply Steering Committee. Auto-population will adhere to accessibility standards and approved by the CCCTC Accessibility Officer.
# | Description |
---|---|
1 | Auto-population of data should be restricted to the same CCCID and must be from the last submitted application within two years of the current application date. |
2 | The user must opt-In in order for the application to be auto-populated with the user's last submitted application within two years of the current app date. |
3 | Auto-population must adhere to accessibility guidelines and standards for screenreaders and keyboard users. |
4 | Only fields that are not related to the CCCApply Standard Application Residency Algorithm should be auto-populated. Any field that relates to the Residency Determination Date (RDD) should NOT be auto-populated. |
When the user selects "Start New Application" on the My Applications page, the system rule should be:
Pull in the last Apply application submitted, even if the data was submitted to a different college than the student is applying to now.
Opt-in Message - Text:
Your last application was submitted to <College Name> on <Submission Date>
Business Rules:
User Stories for UI Component/UI
|
Each page, section, and data field, in the Standard Application is evaluated for existing logic specifications to determine if they are included in Auto-population or not. Sections highlighted in RED are NOT auto-populated.
Page | Field Name/Label | Field Name/Label Functionality Requirements | Special Business Rules |
---|---|---|---|
Account/Mailing Information Page | All fields in Current Mailing Address Section
My current mailing address is outside the United States = Yes radio button
| Auto-populate = YES Auto-populate functionality should be in place for all fields in the Current Mailing Address Section. | Current Mailing Address Section
|
Citizenship/Military Page | Military Status - All questions |
|
|
Consent Page | All Questions | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | |
Edit Account - Apply | N/A | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | |
Education Page |
|
|
|
Education Page |
|
Auto-population applicable to the following fields in Last High School Attended section:
| Last High School Attended Section
|
Education Page | College Education Section: Degree Type | College Education Section - Auto-populate Functionality = No
|
|
College/Universities Attended Section Auto-populate Functionality = YES
| College/Universities Attended Section
| ||
Enrollment Information Page |
| Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | NO |
Introduction Page | N/A | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | NO |
Needs & Interests Page | All Questions |
Academic counseling/advising | |
Personal Information Page | AB620 Section |
| |
Personal Information Page |
|
Auto-populate Functionality = YES for the following field:
| Parent/Guardian Information Section
NOTE: If they were a minor on a preiously submitted application and they applied for a new apply application when they are an adult, then the the First Name, Last Name and Relationship won't even appear, so no autopoulation will be applicable.
|
Residency Page | All Questions | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | N/A |
Review Page | All Questions | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | N/A |
Submission Page | All Questions | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | N/A |
Supplemental Questions Page | All Questions | Auto-Populate = NO Auto-populate logic is not applicable to any questions/fields on this page. | N/A |
There are no changes to the data download file as a result of Auto-population functionality.
There are no logic changes as a result of Auto-population functionality.
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.
Description | File or Link | Type |
---|---|---|
Data Dictionary | CCCApply Standard Application Data Dictionary v.2016.1 | Click the hyperlink to download the PDF |