Request No. | 2019-13 |
---|---|
Date of Request | 3.15.19 |
Requester | Omid Pouzanjani, Vice Chancellor, CCCCO |
Application(s) | Standard |
Section / Page | Needs & Interests Page |
Steering Hearing Date | Approved |
Proposed Change to Download File | Backwards compatibility only |
Proposed Change to Residency Logic | N/A |
As part of the response to comply with AB 3101, the CCCApply Redesign Workgroup has determined that the Needs & Interests page should be removed from the Application workflow by default because - though the questions are valuable to the college and the system - the questions are not required to be asked at the time of application.
The reconfiguration work to implement this change was made as part of the CCCApply Application (Standard) for the Release 6.5.0 June 28, 2019. As of June 1, 2019 - the CO wants CCCApply to turn off the page and have colleges "opt-in". CCCApply is gathering support and research data to keep the questions on and allow colleges to request one or more sections be turned off. TBD |
3.15.19: Remove the Needs & Interests page from the Standard Application workflow for all colleges by default, but allow them to opt-in (continue to display the page) upon written request. Do not implement the ability for admin configuration for "Show/Hide" in the Administrator (in the short-term) until the form builder platform - which is on the roadmap for early FY2019-2020 - is designed and we better understand how admin configuration will work for that backend platform.
Add a spike story to understand if we offer colleges two short-term options:
*Out-of-Scope for FY2018-2019 (Q4).
Several options were discussed for implementing this change, including waiting for the next phase of the Redesign project which calls for the implementation of a new, backend form builder platform, which is on the roadmap for FY2020. Unfortunately, waiting for the backend redesign is not an option and the Chancellor's Office is calling for an immediate response/solution. |
Question | Yes | No | Which data field(s)? | What/How? |
---|---|---|---|---|
Is there a Jira created for this change request? | ||||
Would this change affect an existing question or data field on the Standard Application? | <comfortable_english> | |||
Would this change affect an existing question or data field on the International Application? | TBD | Out-of-Scope for this change request. TBD on FY2019-2020 roadmap. | ||
Would this change affect an existing question or data field on the Promise Grant Application? | N/A | Needs page does not appear in the BOG | ||
Would Account (OpenCCC) data be affected by this change? | N/A | Does not pertain to Account | ||
Does the question or data field align to an MIS reporting requirement now? | TBD - checking | Checking | ||
Does this change affect any other state or federal regulations or requirements? | TBD | |||
Would this change affect existing residency logic? | ||||
Would any other data fields be affected by this change? | ||||
Would students users be affected by this change? | ||||
Would colleges be affected by this change? | 85% of all colleges have Rules created in the CCCApply Administrator rules for Athletic Interests | |||
Would the Download Client be affected by this change? | TBD | All removed/hidden fields need to be backwards compatible with existing downloads. All fields on the Needs page are optional so Null values should already be in place. Double check. | ||
What other tech center web services will be affected by this change? | Glue needs to be made aware - fields will now carry Null value where applicable MyPath needs to be made aware | |||
Other dependencies? | IMPORTANT - COLLEGE RULES DEPENDENCY | Rules would be affected for all colleges. Any college that has Rules defined using any of the questions/fields on the Needs page would stop working. Colleges need to be made aware early. MyPath would be affected for colleges - as the Programs & Services fields are integrating with Advisor Cards and other rules engine functionality. Colleges using the Title IX survey and have an email Rule triggered by a Yes response to the Athletic Interests question need to be made aware early. | ||
Other implementation considerations? | SEE ABOVE | Review Application page Administrator Rules & Messages (fields may need to be removed from use) |
Requirements
Story
As a Vice Chancellor at the CCCCO, I need the Needs & Interests Page to be removed from the Standard Application workflow by default and reconfigured to be an optional page that colleges can choose to display or not, in order to comply with regulations specified in AB 3101 calling for ALL questions that are not required at the time of application to be removed from the Application process.
Additional Information
For the Standard Applications, colleges should have the option to do the following with the Needs and Interest Page:
Requirements to be determined:
For Noncredit Application, colleges should have the option to do the following with the Needs and Interest Page:
Requirements to be determined:
Assembly Bill 3101