The following project objectives are in response to AB3101. In addition, all efforts are being made to address AB705 (multiple measures) across the Core Applications.
# | Objective | Requirements Info |
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1 | Streamline the overall OpenCCC Account and the CCCApply student applicant experience to | To achieve this objective, revisions would be made to the backend and APIs as well as user interface enhancements and question/field removals |
| (major overhaul to the user interface) New modern, micro-services tech stack One-page application with enhanced | |
| (major overhaul to the user interface and enhancements to implement modern micro-services architecture (APIs, backend, data integrations, web services, etc.) | |
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Incorporate recommendations from Ideas42.org behavioral study project | Student focus groups and interviews are in-progress during July 2018. Ideas42.org must have "recommendations" to the CO by October. |
The blockers and issues are specific to the OpenCCC Account redesign effort. See "CCCApply Redesign Project" for CCCApply Standard change issues. |
# | Issue Description | Change Proposal |
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Need Approval to change Social Security Number legal disclaimer | See proposed language & layout changes below | |
6 | Need approval to change the language and logic in the Date of Birth question allowing students under age 13 to create online accounts. | We have specific language in our Data Dictionary stating that the Chancellor's Office must approve any changes to the onscreen language as well as the Privacy Policy and Terms. |
Add "Consent to Release" to the OpenCCC Account creation process |
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Technical change requirements:
Option A: OpenCCC redesign proposed prototype. Add link here
Implement "OpenCCC Short Account"
Description | Change Proposal |
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Sign In Page | Streamline the Sign-In page to also serve as the Sign Up & Recover page. See prototype wireframe. |
Welcome to OpenCCC Page | REMOVE This page
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Create Your Account Page | REMOVE this page
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Recover Account Page | See prototype wireframe proposal. This page would be combined into Sign In/Sign Up/Recover |
Description | Change Proposal |
Legal Name |
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Previous Name |
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Preferred Name |
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Date of Birth (Birthdate) | NOTE: The Date of Birth field has been update to ALLOW students under age 13 to create an OpenCCC Account (July 2018)
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Social Security Number |
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This is one example of a complete SSN revision | |
SSN Encouragement Language TextThe purpose of the SSN Encouragement pop-up box WAS to reinforce the importance of providing a Social Security Number, if available. |
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Permanent Address |
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Email Address |
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Telephone Number |
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PIN Number |
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Security Questions |
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Consent to Release Information |
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Account Recovery Method |
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Description | Change Proposal |
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New page added to the new OpenCCC Account design that would include all the language from the:
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Move the consent to release information section to the OpenCCC Account process.
Do we need the Digital Signature to be included?
The Consent Question is required by the Legal Office of the CCC Chancellor’s Office. The text, prompt, data value, access, and handling are defined by Legal Counsel and any changes require approval by Legal Counsel. This data is expected to be propagated throughout student information systems over time and circulate to the Chancellor’s Office through MIS reporting. Accommodating this data item is likely to be mandated in the future. Consent is not required for the applicant to submit the application; however, the student is required to provide a response to the question. A copy of the Privacy Policy is provided by way of a hyperlink for the student’s reference. The Help text, accessible by clicking on the hyperlink, states: CCCApply asks you to give your consent to release of personal information about you. If you give consent to release of your information, you will be authorizing the Chancellor's Office, California Community Colleges, and the community colleges you are attending to release necessary personal information contained in your education records, including your Social Security number, for the following purposes:
Request for Consent to Release Information The information that appears on screen (question): “The community colleges you attend and the Chancellor's Office of the California Community Colleges request your help. We ask that you agree to allow us to release necessary personal information about you to various agencies and organizations so we can do research, plan programs and offer special services to you (such as transfer opportunity information or state financial aid). If you do agree to give your consent, your information will not be sold, used for commercial purposes, released to the public, or given to other government agencies for purposes of determining benefits (other than financial aid), except where specifically required by law. In addition, if you do consent to release of your information, those organizations and agencies to which your information is given are prohibited by law from using it for any unauthorized purpose or releasing it to anyone else. If you do not give your consent, personal information about you will not be shared with other organizations or agencies except where allowed by law. You should also know that answering "no" to this question will not prevent release of certain "directory information" about you. To learn more about directory information or how to block its release, see the Privacy Policy. I authorize the Chancellor's Office, California Community Colleges, and the community colleges I am attending to release necessary personal information contained in my education records, including my Social Security number, for the purposes described in the Full Statement of Consent. [radio button] Yes, I consent [radio button] No, I do not consent e-Signature ConfirmationThe student must complete the Submission page in order to declare that the information they provide in CCCApply are true and correct under penalty of perjury. The exact declarations are shown below: [checkbox] By checking here, I, <applicant full name>, declare that:
The student’s responses to these checkboxes serve as the applicant’s electronic signature. Additional Text: You are about to submit your application to <college name>. NO CHANGES can be made to your application once it is submitted. California state law* allows you to submit your application and residency information online with an electronic signature verification. Your completion of this page will provide the necessary verification for electronic submission. The security and privacy of the information in your submitted application are protected as described in the CCCApply Privacy Policy. * Section 54300 of subchapter 4.5 of chapter 5 of division 6 of title 5 of the California Code of Regulations. |