Click here to see a which colleges are implementing the Multiple Measures data fields on September 30, 2016 (CCCApply Release 5.5). |
If your college plans to implement the new Multiple Measures for Assessment Placement data fields - which will be available to students beginning October 1, 2016 - it is highly recommended that you follow the Pilot Site setup and testing instructions below to ensure a successful end-to-end implementation. NOTE: Once you have setup and tested in the Pilot environment, prepare your Production environment download files to include the new questions and data fields on or after Friday,September 30, 2016.
The technical specifications below are for the OPTIONAL adoption and implementation of the High School Transcript Information section, which will display on the Education page of the CCCApply Standard Application. Colleges must opt-in to implement these data fields, otherwise they will not display to your students. Note: Display of questions and data field downloads must be turned on manually by the CCCApply development team.
The "High School Transcript Information" section will appear between the Last High School Attended and the College Education Level sections IF either of the conditions below are met, otherwise it does not display. If the conditions are met and the section appears, the following questions are required:
Onscreen Text: "College staff use this information to provide guidance. Your responses will not affect your admission to college."
Once these questions and data fields have been "turned on" for your college, the following conditions must be met in order for the HIgh School Transcript Information section and multiple measure questions to appear to your students.
Condition 1: Concurrent U.S. High School Senior / College Student
If the following conditions are met for a concurrently enrolled high school / college student, the applicant is first presented with a conditional question, "Have you completed the 11th grade?". If the applicant answers Yes to "Have you completed the 11th grade?" then the :
NOTE: If the applicant enters the College Enrollment Status "Enrolling in high school (or lower grade) and college at the same time" - the High School Education Level defaults to "Will be enrolled in high school (or lower grade) and college at the same time."
Condition 2: U.S. High School Graduate (or Equivalent) Within 10 Years Prior to RDD
If the following conditions are met Display "High School Transcript Information" section and display “Grade Point Average” question, but DO NOT display “Have you completed the 11th grade?” question IF:
High School Education Level is one of the following:
AND
AND
THEN, display "High School Transcript Information" section with Grade Point Average question always.
ELSE, DO NOT DISPLAY NEW SECTION or any section questions.
Required Questions & Condition Examples:
If the student meets the conditions necessary to display above, the following questions are required:
All the other questions in the new High School Transcript Section are conditional based on the responses provided to the four required questions.
For example:
Onscreen Text / Question | Data Field | Conditions for Question to Appear |
---|---|---|
Have you completed the 11th grade? | <completed_eleventh_grade> | Only appears if the applicant is enrolling in high school (or lower grade) and college at the same time. |
"What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00. If unsure, please estimate." | <grade_point_average> | Only appears if the applicant has completed high school (or equivalent) in the US within the last 10 years, OR answers "Yes" to "Have you completed the 11th grade?" question. |
"What was the highest English course you took in high school? | <highest_english_course> | Only appears if the applicant has completed high school (or equivalent) in the US within the last 10 years, OR answers "Yes" to "Have you completed the 11th grade?" question. |
"What grade did you receive?" | <highest_english_grade> | Only appears if applicant chooses a response to "Highest English Course Taken" that is NOT "None of the Above/Don't Know" |
"What was the highest math course you took in high school? | <highest_math_course_taken> | Only appears if the applicant has completed high school (or equivalent) in the US within the last 10 years, OR answers "Yes" to "Have you completed the 11th grade?" question. |
"What grade did you receive?" | <highest_math_taken_grade> | Only appears if applicant chooses a response to "Highest Math Course Taken" that is NOT "None of the Above/Don't Know" |
"What was the highest math course that you passed with a Pass or C- or better grade in high school?" | <highest_math_course_passed> | Only appears if applicant chooses a grade that is D, F, NP, or other Non-Passiing grade" in "Highest Math Taken Grade" |
"What grade did you receive?" | <highest_math_passed_grade> | Only appears if applicant chooses a response to "Highest Math Course Passed" that is NOT "None of the Above/Don't Know" |
Following the OpenCCCApply Release 5.5 (September 30, 2016), all colleges will have access to the Multiple Measure data fields in the Pilot environment.
Learn more about your Pilot Environment.
Preparing the Pilot Administrator for Testing
Depending on how many test applications you plan to submit, you'll need to ensure you have enough open Terms created in the Pilot Administrator to accommodate these tests. |
Ensure open test Term and Major are created in the Pilot Administrator:
Launch your Pilot CCCApply Standard Application to view the Multiple Measures questions and data fields:
At this point, you can finish this application and submit based on the condition #1 test responses, or return to the top of the Education page and change the test responses for Condition #2 (Test Scenario #2).
IMPORTANT NOTE: If you do choose to complete and submit this test application based on Test Scenario #1, you will need to start a new application from the beginning (from the My Applications page) using a different test Term. Only one application can be submitted to the same Term at the same college. In the interest of time, it may be more efficient to test using Test Scenario #2 in the same application.
To complete the application and submit, use the test steps below.
|
Test Scenario #2: US High School Graduate (or Equivalent) within 10 Years Prior to the Term RDD
To test for the US High School Grad scenario, repeat steps 1 - 10 above to get to the Education page of a new application (or use the same application and change your test responses starting on the Education page):
The data fields that align with the new Multiple Measures implementation question are shown below.
To add these fields to your current Pilot Download Format XML file,
Data Field Name | Data Element | Format / Length | Downloadable | Available in Report Center | Available in CCCApply Rules | Application |
Completed 11th Grade | completed_eleventh_grade | boolean | Yes Opt-in | Opt-in | Opt-in | CCCApply Only |
Grade Point Average | grade_point_average | varchar 5 | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest English Course Taken | highest_english_course | integer | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest English Course Taken Grade | highest_english_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest Math Course Taken | highest_math_course_taken | integer | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest Math Course Taken Grade | highest_math_taken_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest Math Course Passed | highest_math_course_passed | integer | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
Highest Math Course Passed Grade | highest_math_passed_grade | varchar 2 | Yes Opt-in | Opt-in | Opt-in | CCCApplyOnly |
To download the new Multiple Measures data fields in your CCCApply download file, you must also update your Download Client Transfer file to the latest version (Release 5.5).
Please be sure to backup your files before downloading new ones. |
Update Download Client in Pilot Site
We recommend adding the fields and updating the Download Client Transfer file in the Pilot environment first before updating your Production Download Client with these fields.
In your installed Pilot Download Client directory, replace the following files:
Follow the instructions in the Pilot CCCApply Download Client User Guide.
Technical specifications for the Multiple Measures data fields are listed in the PILOT CCCApply Standard Application Data Dictionary V.2016.2
Update Download Client in Production Site (after 5.5 Release)
After the 5.5 Release, update your Production Download Client Transfer file. The process is the same as the Pilot site.
In your installed Production Download Client directory, replace the following files:
Follow the instructions in the CCCApply Download Client User Guide.
Technical specifications for the Multiple Measures data fields are listed in the PILOT CCCApply Standard Application Data Dictionary V.2016.2
NOTE: The Pilot Data Dictionary will become the next Production version after the 5.5 release. The title will be updated at that time.
Once you've submitted one or more test applications in the Pilot environment, you can run a report on the responses in the Pilot Report Center.