Colleague School Questionnaire

General Questions

1. Quarter or Semester System?
2. Single or Multi College?
3. What are the MIS Code(s) of the college(s)?
4. What e-mail addresses identify faculty and staff (ex: staff@school.edu)?
5. What e-mail addresses, if any, identify students (ex: student@student.school.edu)?
6. Have you populated C-ID on courses?
7. Have you populated CCC IDs for students?

Student Questions

1. Do you store CCC ID in Alternate ID (on the mnemonic DADD) and if so, what are the Alternate ID type(s) that you use?
   1. If not, where do you store the CCC IDs (mnemonic and/or data field)?
2. What residency status(es) identify California residents?
3. What residency status(es) identify non-residents?
4. What residency status(es) identify AB540 students (if any)?
   1. If these students are identified using another method, please indicate.
5. What residency status(es) identify VACA students (if any)?
   1. If these students are identified using another method, please indicate.
6. Do you identify concurrent enrollment students with a residency status or with a student type?
   1. If so, what are the residency status(es) or student type(s)?
   2. If these students are identified using another method, please indicate.
7. Do you identify incarcerated students? If so how?

Matriculation Questions

1. Orientation Matriculation Requirement
   1. Do you have a rule for registration that checks whether students have completed orientation? If so, what is the name of the rule or rules?
   2. If you do not identify these students using a rule, how do you identify them?
   3. If you are using SARS to track orientation, how often do you import this information into your SIS?
      1. Do you import the SARS data as a "contact" in the CASM / CON mnemonics?
2. Assessment Requirement
   1. Do you have a rule for registration that checks whether students have completed assessment? If so, what is the name of the rule or rules?
   2. If you do not identify these students using a rule, how do you identify them?
   3. If you are using SARS to track assessment, how often do you import this information into your SIS?
      1. Do you import the SARS data as a "contact" in the CASM / CON mnemonics?
3. Ed Plan Requirement
   1. Do you have a rule for registration that checks whether students have completed an ed plan? If so, what is the name of the rule or rules?
   2. If you do not identify these students using a rule, how do you identify them?
   3. If you are using SARS to track ed plans, how often do you import this information into your SIS?
      1. Do you import the SARS data as a "contact" in the CASM / CON mnemonics?
4. Registration Priorities
   1. Does your current registration setup ensure that a student has completed all matriculation requirements before being assigned a registration priority date?
   2. Does your current registration setup ensure that during open registration a student has completed all matriculation requirements?
   3. How do you accommodate students who complete their matriculation requirements after registration priorities are first created for a term?
      1. Do you manually (or automatically) assign students registration priority dates as needed when they complete the requirements?
      2. If so, do you also manually (or automatically) update the SIS with the data that identifies that they have met the requirements?

Application and Registration Questions

1. Do you require students to fill out a new application periodically or if the student is absent for a length of time? Please specify under what conditions you require a student to complete a new application.
2. Do you have a rule for registration that checks whether students have a current application on file? If so, what is the name of the rule?
3. What registration rules do you currently use, other than ones identified above by matriculation and current application status, that check to see if the student has holds that prevent them from registering? Please list the name and purpose of each rule.

Financial Aid Questions

1. What Financial Aid Awards do you use for the BOG Fee Waiver?
2. What action code(s) or status(es) indicate that a Financial Aid award is active? (This is the code on AIDE next to the dollar amount labeled "Act")