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Request No.2018-37B
Date of RequestOctober 14, 2018
RequesterCCCApply Redesign Workgroup - CCCCO
Application(s)Standard Application
Section / Page

Full Workflow

Approval DateTBD
Changes to Download FileTBD
Changes to Residency LogicTBD


Table of Contents
maxLevel2
absoluteUrltrue


Info

(thumbs up)  RECORDING - CCCApply Redesign Low-Hanging Fruit Changes #2: Listen to CCCApply Product Manager, Patty Donohue, walk through the second series of "low-hanging fruit" changes,"CCCApply Redesign Low-Hanging Fruit #2" on December 18, 2018. This set of changes is part of the CCCApply Redesign Project. 

Change Request Approval Form: Change Request Approval Form: CCCApply Low-Hanging Fruit #2

Change Approval Slides PPT: CCCApply Redesign Low-Hanging Fruit #2

Business Need

As part of the CCCApply Redesign Project Dashboard, under the direction of the CCCCO, continue to streamline the CCCApply application with more "low-hanging fruit" changes including implementing skip logic and removing questions, including:

  1. Revise & Remove Questions from the Residency Page  
    1. Remove/Hide three Special Residency questions by default
    2. Reorder questions on the Residency Page
    3. Reformat the Out-of-State Activities question

  2. Revise & Remove Questions from the Education Page
    1. Remove/Hide college questions on the Education page by default

    2. Add Logic in the College Enrollment Status field to hide/show college questions based on enrollment status


  3. Revise & Remove Questions from the Needs & Interests Page
    1. Remove questions on the Needs & Interests page for all users
    2. Reconfigure the Athletic Interest question to be “opt-in” for colleges


Info

CCCApply Redesign Project 

Student-centered design in action.

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.

Chancellor's Office Project Name:  CCCApply Redesign Project Dashboard

Stakeholders: CCCApply Redesign Workgroup & Sub-Committees, CCCApply User Workgroup (formerly known as the Steering Committee)


Risks

Scope. Schedule and Budget Deadlines 

In order to include one or more of the proposed low-hanging fruit changes in one of the scheduled releases for CCCApply FY18-19, all business requirements must be reviewed, approved in writing by the Requirements Deadlines schedule.  Approved requirements will then be estimated (sized) and prioritized against the FY18-19 work plan and budget for development and release. 


Change Request Approval Process


Info

RECORDING - CCCApply Redesign Low-Hanging Fruit Changes #2: Listen to CCCApply Product Manager, Patty Donohue, walk through the second series of "low-hanging fruit" changes,"CCCApply Redesign Low-Hanging Fruit #2" on December 18, 2018. This set of changes is part of the CCCApply Redesign Project. Warning: There is a bit of annoying audio fluctuations in the recording.


Proposed Change Requirements


The tables below outline individual change requests submitted for approval to the CCCApply Redesign Workgroup. 

Approved changes must meet the requirements deadline schedule for designated release.

Revise & Remove Questions from the Residency Page

#Change Request DescriptionProposed Solution / RequirementsNeed Requirements
1

Remove/Hide the first three questions from the Special Residency section for all users by default


Why hide these questions?  

  • These questions are not required for all applicants;
  • These questions are intended to provide special eligibilities for applicants identified as "non-residents" or at risk of being "non-residents" or "possible residents".
  • Skip logic to display these questions is proposed in Residency Requirement #3 below. 
  • Data shows that less than 3% of applicants are responding Yes to any of these questions.

REQUIREMENTS:

  1. Hide the first three questions in the Special Residency Categories section for all users, by default:
    1. Hide the "State College Employee" question
    2. Hide the "Public School Employee" question
    3. Hide/ the "Seasonal Agricultural Worker" question

If the user has reported one or more Out-of-State Activities within 2 years of the RDD, these hidden questions will be displayed and a response is required. 

If NO out-of-state activities are reported in the previous section, then do not show the hidden questions and store a "Null" value in the database for each of them.

2018 Data
Below are the percentages* of “Yes” responses to the first three Special Residency questions:

CA College Employee = 2.6%
CA Public School  = 2.8%
CA Seasonal Ag Worker  = 2.6%

*Based on 2,451,319 applications submitted by 12/15/18



Additional Change Specifications:

  1. Group these three questions together and HIDE all three of them by default
  2. Add validation logic to hide or show these three questions as a group if user selects one or more Out-of-State activities and the most recent year is within 2 years of the RDD.
    1. All change specifications apply to these questions as a group.
      1. Hide the "State College Employee" question by default unless one or more Out-of-State Activity responses is YES within 2 years of the RDD;

      2. Hide the "Public School Employee" question in the Special Residency section on the Residency page unless one or more Out-of-State Activity responses is YES within 2 years of the RDD;

      3. Hide the "Seasonal Agricultural Worker" question in the Special Residency section on the Residency page unless one or more Out-of-State Activity responses is YES within 2 years of the RDD;

Background Info

The benefit of these special residency questions to the user and the college, is to provide a user who is possibly not a California resident a special residency offer "possible non-resident" users with who are at risk of being offer special consideration are optional (not required) and  pertain to the user if they are first identified as a non-resident due to their response in the out-of-state activities section.

The Homeless Youth and the Foster Youth questions ALWAYS display and each requires a response by all users.

NOTE: There is no change proposed for the Homeless Youth or the Foster Youth questions other than they are included in the reordering of the questions on the page

  • All five questions are currently "required" because of the Yes/No radio button format

  • Only the Homeless Youth & the Foster Youth questions truly require a response


Benefit:
Hiding the first three questions will shorten the application process for 97.5% of users

Alternative Solution:

IF this request is declined, consider making these three questions Optional by changing the Yes/No radio button format to optional checkboxes. 

Null is allowed already 

2

Reorder the questions on the Residency Page for all users

  1. Reorder the sections/questions on the Residency page; switch the positions of the Special Residency Categories section and the Out-Of-State Activities section

The new order would be:

  1. California Resident for 2 years - ALWAYS DISPLAY - REQUIRED
    1. Date Stay in California Began (Conditional, based on previous question)
    2. Did Not Arrive Yet (Conditional, based on previous question)

  2. Out-of-State Activities section - ALWAYS DISPLAY - REQUIRED*
    1. Currently, four Yes/No radio button questions asking about activities performed outside California (Required)
    2. Out-of-State Year fields (Conditional - based on a Yes response to each out-of-state activity)

  3. Special Residency section:- ALWAYS DISPLAY*
    1. State College Employee (Currently Required, Yes/No radio button question)
    2. Public School Employee (Currently Required, Yes/No radio button question)
    3. Seasonal Agricultural Worker (Currently Required, Yes/No radio button question)
    4. Homeless Youth - Always display - REQUIRED
    5. Foster Youth - Always display - REQUIRED



Current Residency Page - Top Section

Current Residency Page - Bottom




This is how it looks with the two sections switched


3

Revise the "Out of State Activities" Section



Skip logic to display first three Special Residency questions if out-of-state activity is Yes within 2 years

  1. Combine the four current "Out-of-State Activity" questions into ONE new checkbox question - using the original questions (and data fields) as the response options. All existing data fields would persist (no change to data output, downloads, etc.)

  2. Change the format of the new response options from required, Yes/No radio buttons, to optional checkboxes and set the default to "No/False".  

  3. Revise the new question and response options text/language to the following: (for non-minors):  

    "As of <RDD minus 2 years>, have you engaged in any of the following activities? Check each activity that applies." 

    •  I paid taxes outside of California
    •  I registered to vote outside of California
    •  I declared residency at a college or university outside of California
    •  I filed for a lawsuit or divorce outside of California

    1. Change the text/language slightly for minors: 

      "As of <RDD minus 2 years>, has your parent or guardian engaged in any of the following activities?" Check each activity that applies."

    •  Taxes were paid outside of California
    •  Registered to vote outside of California
    •  Declared residency at a college or university outside of California
    •  Filed for a lawsuit or divorce outside of California

  4. Add skip logic to the new question to hide or display specific questions* in the Special Residency Category section, based on whether the user has selected one or more out-of-state activities within two years of the RDD.

    IF one or more Out-of-State Activities = Yes and the OOS year date is within 2 years of the RDD, THEN DISPLAY all Special Residency Category questions; else DO NOT DISPLAY the first three Special Residency section questions, including:

    1. State College Employee

    2. Public School Employee

    3. Seasonal Agricultural Worker


Out-of-State Year Fields

All four existing OOS data fields and conditional OOS Year fields should not change with this change request. The validation logic to display the year fields will persist, as well as all existing text, timing,

IF user selects one or more OOS activities (= True/Yes), then display the corresponding "Year" text input field.

  1. Keep the current prompt text: "If Yes, what was the most recent year? [textbox]"
  1. Maintain all existing conditions and validation logic that currently exists for each data field(s)

Background Information (Residency Logic)

  • It is feasible to reformat these questions because they are not used individually in the Area B residency logic; they are grouped together. 
  • Meaning, a "Yes" response to any one of the four OOS questions will set the same Area B residency class flag ("Set Class B2" in step one of Area B residency logic) and triggers the same integrity flag in Area B;
  • Combining these four separate questions - with separate Yes/No required responses - into one optional question will greatly simplify and shorten the user experience through this section tremendously;
  • Combining the four questions into one has been approved by the Advisory committee 

Development estimating notes:

If we change the format of each OOS question from radio buttons to checkboxes - keep all existing conditions and validation - this change has been estimated to be MEDIUM 


For Reference Only:

In 2018, the percentages of Yes responses across all Out-of-State activities:

<ca_outside_tax> = 1.5%
<ca_outside_voted> = 1.1%
<ca_outside_college> = .005%
<ca_outside_lawsuit> = .001%


Average = 1% of applicants are reporting an out-of-state activity.  Wow.


Downloads

Each checkbox response option should be optional and the default set to No. Store Null values for each unchecked checkbox.









The out-of-state activity questions each have a corresponding conditional question/field that appears when selected to collect additional information about the date (year) that the activity occurred. This will not change in the new combined question format. 




Mockup of the Current (Legacy) Out-of-State Activities Section

Currently, there four Yes/No questions that must be answered by all users.  




Mockup of the NEW Proposed Out-of-State Activities Question & Layout

The new format includes one question with four, optional checkbox response options. The allows the user to skip the question unless it pertains to them, eliminating the "required response" requirement for each radio button.   

This is the new proposed layout, which only requires a response IF the user has one or more out-of-state activities to report.


Mockup of the NEW, Proposed Out-of-State Activities - Year Fields

If the user selects one or more out-of-state activities (= Yes/True), Then display the corresponding "Year" textbox and require a response. All current data field conditions, logic, and onscreen text will persist in the new proposed question/format.


Mockup of the  NEW, Proposed Out-of-State Activities - Parent/Guardian Language

Example of the new, proposed Out-of-State Activity question with text presented for a minor. 



Revise & Remove Questions from the Education Page

#Change Request DescriptionProposed Solution / RequirementsAdditional Information
1

Remove/Hide College Questions on the Education Page for All Users by default


Why? 

The Education page is the most complex of all the Standard Application page - skip logic could be implemented to lessen complexity where possible.

First-time students in college (after leaving high school) are not required to answer, or see, the College Education Level and/or the Colleges/Universities Attended Section by default on the Education page.  


Hide the following questions on the Education Page for all users by default:

  • College Education Level
  • College Degree Date
  • Colleges Attended Section


Therefore, only the following questions/sections are displayed to all users by default: 

  • College Enrollment Status
  • High School Education Level
  • Last High School Attended

2

Add skip logic to the College Enrollment Status field to show/hide college questions based on enrollment status

  1. Add logic to the College Enrollment Status field to hide/show college questions based on user's College Enrollment status/response.

  2. IF the college enrollment status is:

"1  = First-time student in college (after leaving high school)"

THEN, DO NOT DISPLAY:

  • College Education Level
    • College Degree Date
  • Colleges Attended Section (Col1-4)

ELSE, display college questions and enforce all existing conditions, field logic, error validation.

3. IF the college enrollment status is one of the following:

2  = Transfer student from another college  (Keep existing logic)

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

THEN, DISPLAY the College Education Level & Colleges Attended (Col1-4) and enforce all current conditions, field logic, and error validation.


In 2018*, College enrollment status breakdown is as follows:

40% = First time student 

48.5% = returning to college

11.5% = Dual enrollment (high school or lower grade)


*Based on 2,451,319 applications submitted by 12/15/18



Note

(grey lightbulb)  Un-estimated Change Request: Add Dual Enrollment Value to College Enrollment Skip Logic

The following change requirement was not included in this "Low-Hanging Fruit #2" series because it was suggested late, after the original change requirement was estimated by the development team. However, by request, please review the requirements outlined below and provide an approval response on the Approval survey - in the event we have capacity to include it, we will have preliminary approval (or not). At that point it will be prioritized.


3

Revise skip logic validation the College Enrollment Status field to hide/show college questions for dual enrollment students



Do not display college questions to dual enrollment students based on response to College Enrollment Status.


  1. Revise the validation logic in the College Enrollment Status field to include hide/show college questions for dual enrollment students:

    IF College Enrollment Status = "Y = Enrolling in high school (or lower grade) and college at the same time", THEN DO NOT DISPLAY the college questions and store "Null" in database.

Note - if approved this would expand the logic proposed in change request above (#2 in the Education Page changes above) to:

  1. If College Enrollment Status is "First-time student in college (after leaving high school)" OR "Enrolling in high school (or lower grade) and college at the same time" then DO NOT DISPLAY the following questions/sections:
    • College Education Level = (higher_edu_level) 
    • Colleges Attended section: = starting with College Count (college_count). 


  2. If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” THEN display confirmation pop-up box to determine if student has previously attended college or not:

Display Confirmation Pop-Up Box:

“Is this the first time you have attended college while in high school (or lower grades)?"

[radio button] "Yes, I confirm that I have attended college while still in high school (or lower grade) before.”

[radio button] "No, I have never attended college while in high school (or lower grade) before."

If Yes, DO NOT DISPLAY the college education or colleges attended section. If No, then DISPLAY the questions.

ANOTHER POSSIBLE CHANGE not included in the current change request


Proposed Changes to the Enrollment Status



CURRENT DATA ELEMENT TABLEPROPOSED CHANGES TO DATA ELEMENT

Data Element:

enroll_status

enroll_status

Description:

Applicant’s response to College Enrollment Status question

Applicant’s response to College Enrollment Status question

Format, Length:

bpchar, 1

bpchar, 1

Values:

1  = First-time student in college (after leaving high school)

2  = Transfer student from another college

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

1  = First-time student in college (after leaving high school)

2  = Transfer student from another college

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Allows Null:

No

No

Default:

None

None

Usage:

Correlates to MIS SB15

Correlates to MIS SB15

Notes:

education table

education table

Xap Field:

enrollmentStatusOneChar

enrollmentStatusOneChar

Revision Log:

~~

March 2019

Question Text:

As of <RDD>, I will have the following college enrollment status:  [menu]

As of <RDD>, I will have the following college enrollment status:  [menu]

Conditions:

Always

Always

Additional Text: If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.

Response Options:

1 = First-time student in college (after leaving high school)

2 = First time at this college; have attended another college

3 = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

1 = First-time student in college (after leaving high school)

2 = First time at this college; have attended another college

3 = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must select your College Enrollment Status.”

Required selection; else error message, “You must select your College Enrollment Status.”


If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.

Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.

If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.

Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”

If College Enrollment Status is "2 = First time at this college; have attended another college" or "3 = Returning student to this college after absent for a main term" THEN display College Education Status and Colleges/Universities Attended" sections and require responses, ELSE do not display college questions.


If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”

If College Enrollment Status is “Y = Enrolling in high school (or lower grades) and college at the same time”, applicant is prompted to confirm if this is their first time in college or not: “Have you previously attended college while also enrolled in high school (or lower grades) before?"  If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

If College Enrollment Status is “Y = Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

Notes:

Correlates to MIS SB15.

Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

Correlates to MIS SB15.

Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

Data Element:

education: enroll_status

education: enroll_status


Higher Education Level (College)

aka "College Education Level"



CURRENT DATA ELEMENT TABLEPROPOSED CHANGES TO DATA ELEMENT

Data Element:

higher_edu_level

higher_edu_level

Description:

Applicant’s response to Higher Education Level question

Applicant’s response to Higher Education Level question

Format, Length:

bpchar, 1

bpchar, 1

Values:

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Null = No response

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

Null = No response

Allows Null:

Yes

Yes

Default:

None

None

Notes:



Xap Field:

higherEdLevel

higherEdLevel

Revision Log:
March 2019

Question Text:

College Education Level as of <RDD> [menu]

College Education Level as of <RDD> [menu]

Conditions:

Displayed unless Enrollment Status is ‘Enrolling in high school (or lower grade) and college at the same time’.

Displayed unless Enrollment Status is ‘1 = First-time student in college (after leaving high school)" OR "Y - Enrolling in high school (or lower grade) and college at the same time’.

Additional Text:

None

None

Response Options:

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

<null> No response

X = No degree

7 = Received an associate degree

8 = Received a bachelor’s degree or higher

<null> No response

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Optional response.

May not specify a lower education level than any Degree Type indicated in the ‘Colleges Attended’ section; else error message, “The Higher Education Level you selected is not consistent with the Degree(s) you specified for Colleges Attended; please fix one or the other.”

Optional response.

May not specify a lower education level than any Degree Type indicated in the ‘Colleges Attended’ section; else error message, “The Higher Education Level you selected is not consistent with the Degree(s) you specified for Colleges Attended; please fix one or the other.”

Notes:

Higher Ed Level can specify a higher degree than the highest “Degree” type at a College Attended because the degree might be from a college not listed.

education table

Higher Ed Level can specify a higher degree than the highest “Degree” type at a College Attended because the degree might be from a college not listed.

education table

Data Element:

education:  higher_edu_level

education:  higher_edu_level


Number of Colleges Attended





Data Element:

college_count

college_count

Description:

Applicant’s response to Number of Colleges Attended question

Applicant’s response to Number of Colleges Attended question

Format, Length:

smallint

smallint

Values:

0  = None

1  = 1

2  = 2

3  = 3

4  = 4

5  = 5 or more

0  = None

1  = 1

2  = 2

3  = 3

4  = 4

5  = 5 or more

Allows Null:

No

No

Default:

None

None

Notes:

education table

education table

Xap Field:

moreThanFourColleges

moreThanFourColleges

Revision Log:

~~

March 2019

Question Text:

Specify the number of colleges you have attended including those you are currently attending.

[radio button] None        [radio button] 1        [radio button] 2        [radio button] 3        [radio button] 4        [radio button] 5 or more

Specify the number of colleges you have attended including those you are currently attending.

[radio button] None        [radio button] 1        [radio button] 2        [radio button] 3        [radio button] 4        [radio button] 5 or more

Conditions:

Always

Displayed UNLESS Enrollment Status is ‘1 = First-time student in college (after leaving high school)" OR "Y - Enrolling in high school (or lower grade) and college at the same time’.

Additional Text:

If ‘5 or more’ is selected: Instructions TBD

If ‘5 or more’ is selected: Instructions TBD

Response Options:

As shown in Question Text.

As shown in Question Text.

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required response; else error message, “You must select the number of colleges/universities you have attended.”

Must not be ‘None’ if Enrollment Status is ‘Transfer student from another college’ or

‘Returning student to this college after absent for a main term’; else error message, “Your Enrollment Status and number of colleges attended do not agree. Please correct one or the other.”

Must not be ‘None’ if Higher Education Level is ‘Received an associate degree’ or ‘Received a bachelor’s degree or higher’; else error message, “Your Higher Education Level cannot indicate a college degree if the number of colleges/universities you have attended is None.

Please correct one or the other.”

Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.

[checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

Required response; else error message, “You must select the number of colleges/universities you have attended.”

Must not be ‘None’ if Enrollment Status is ‘Transfer student from another college’ or

‘Returning student to this college after absent for a main term’; else error message, “Your Enrollment Status and number of colleges attended do not agree. Please correct one or the other.”

Must not be ‘None’ if Higher Education Level is ‘Received an associate degree’ or ‘Received a bachelor’s degree or higher’; else error message, “Your Higher Education Level cannot indicate a college degree if the number of colleges/universities you have attended is None.

Please correct one or the other.”

Must be ‘None’ if Enrollment Status is ‘First-time student in college (after leaving high school)’ or ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.

[checkbox] I confirm that I previously attended college while in high school or lower grades.” This edit will never get activated because the same edit related to college data present will get triggered first. It is the same confirmation/error message.

Notes:

This question replaces the “more than 4 colleges” checkbox in Xap CCCApply. It allows CCCApply to display the exact number of Colleges Attended question blocks needed and to require that all are filled in.

Information about colleges attended is sorted as follows:

The number of College/University question sets that will appear depends on the response to Number of Colleges Attended.

If the Number of Colleges Attended is ‘5ormore’, we probably want to insert instructional text after the Number of Colleges Attended question. This text would tell the user which colleges to list: most recent; most significant; anything as long as the highest degree is included. To minimize redundancy, this document provides tables for the College/University 1 question set only. For College/University 2, College/University 3, and College/University 4,everything is the same as for College/University1 except:

•     Wherever it occurs in the tables, “College/University 1” will be replaced by “College/ University 2”, “College/University 3”, or “College/University 4” as appropriate.

This question replaces the “more than 4 colleges” checkbox in Xap CCCApply. It allows CCCApply to display the exact number of Colleges Attended question blocks needed and to require that all are filled in.

Information about colleges attended is sorted as follows:

The number of College/University question sets that will appear depends on the response to Number of Colleges Attended.

If the Number of Colleges Attended is ‘5ormore’, we probably want to insert instructional text after the Number of Colleges Attended question. This text would tell the user which colleges to list: most recent; most significant; anything as long as the highest degree is included. To minimize redundancy, this document provides tables for the College/University 1 question set only. For College/University 2, College/University 3, and College/University 4,everything is the same as for College/University1 except:

•     Wherever it occurs in the tables, “College/University 1” will be replaced by “College/ University 2”, “College/University 3”, or “College/University 4” as appropriate.


  • The question set for College/University 2 will appear when Number of Colleges Attended is ‘2’, ‘3’, ‘4’, or ‘5 or more’.
  • The question set for College/University 3 will appear when Number of Colleges Attended is ‘3’, ‘4’, or ‘5 or more’.
  • The question set for College/University 4 will appear when Number of Colleges Attended is ‘4’ or ‘5 or more’.

Sorting Colleges Attended:

When there are two or more colleges, they can be listed in any order by the applicant. However, in the database they will be sorted and saved in order of attendance, with College/University 1 the most recently attended. The primary sorting date will be Attendance Ended; the secondary sorting date will be Attendance Began. If two or more colleges have the same Attendance Ended date and the same Attendance Began date, it doesn’t matter which comes before the other in the sorting.

Note:  In the Xap system, once the Education page has been completed, the schools are resorted on the Education page to match the database sorting. It does not matter whether CCCApply does this. However, if CCCApply does resort the Colleges Attended list, to prevent confusing situations for the user, the sorting should not occur until the page is completed (i.e., sorting should not occur when the page is saved but not completed).

  • The question set for College/University 2 will appear when Number of Colleges Attended is ‘2’, ‘3’, ‘4’, or ‘5 or more’.
  • The question set for College/University 3 will appear when Number of Colleges Attended is ‘3’, ‘4’, or ‘5 or more’.
  • The question set for College/University 4 will appear when Number of Colleges Attended is ‘4’ or ‘5 or more’.

Sorting Colleges Attended:

When there are two or more colleges, they can be listed in any order by the applicant. However, in the database they will be sorted and saved in order of attendance, with College/University 1 the most recently attended. The primary sorting date will be Attendance Ended; the secondary sorting date will be Attendance Began. If two or more colleges have the same Attendance Ended date and the same Attendance Began date, it doesn’t matter which comes before the other in the sorting.

Note:  In the Xap system, once the Education page has been completed, the schools are resorted on the Education page to match the database sorting. It does not matter whether CCCApply does this. However, if CCCApply does resort the Colleges Attended list, to prevent confusing situations for the user, the sorting should not occur until the page is completed (i.e., sorting should not occur when the page is saved but not completed).

Data Element:

college_count

college_count



Remove Questions from the Needs & Interests Page

#

DescriptionProposed Solution / RequirementsNeed Requirements
1

Remove questions from the Needs & Interests page for all users by default 

A

Remove the "Are you comfortable reading and writing English?" question from the Needs & Interests page for all users

  1. Remove the "Main Language" section label
  2. Remove the question, "Are you comfortable reading and writing English?"
  3. Remove all UI and back-end data field conditions and validations included in the form element.
Should this question also be removed from the International Application?
B

Remove the "Financial Assistance" section and the "Are you interested in receiving information about money for college? question from the Needs & Interests page for all users

  1. Remove the "Financial Assistance" section label
  2. Remove the question: "Are you interested in receiving information about money for college?
  3. Remove all UI and back-end data field conditions and validations included in the form element = (financial_assistance).
Should these questions also be removed from the International Application?
C

Remove the"Are you receiving TANF/CalWorks, SSI, or General?" question from the Needs & Interests page for all users

  1. Remove the question: "Are you receiving TANF/CalWorks, SSI, or General Assistance?"
  2. Remove all UI and back-end data field conditions and validations included in the form element = (tanf_calworks_ssi)
Should these questions also be removed from the International Application?
2

Reconfigure the Athletic Interest question to be an "opt-in" question for some college users


in Standard Application, or can remain/display for colleges that opt-in to use it for Title IX purposes.

  1. Reconfigure the "Athletic Interest" section, label, question, data field(s) - and all field related data conditions and validations - to an "opt-in" form element - which can be displayed and used, or removed from the Needs & Interests page in the Standard Application

    1. Set up process and communicate with colleges on how to "opt-in" to continue collecting athletic interest data.

  2. Once it's redesigned as a flexible form element - remove the section from display on the Needs & Interests page in the Standard Application;

  3. Remove the additional text: "Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units."

  4. Remove the question: "Are you interested in participating in a sport while attending college?" including the corresponding radio buttons:

    [radio button] "Yes, I am interested in ... playing on an intercollegiate team."
    [radio button] "Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team."
    [radio button] "No, I am not interested in participating in a sport (beyond taking P.E. classes)."

  5. Remove all page and field error validation for both data fields: athletic_intercollegiate, athletic_intramural
  6. Ensure both data field formats contain a null value option for colleges that don't opt-in

In-Scope FY18-19:  Medium size effort to remove from App as a configurable data form element for users;

Out-of-Scope FY18-19:  Large-sized effort - includes all of the work listed above AND the work to add an opt-in/out with a toggle in the Administrator. Requires CAP UI/UX engineer.



Proposed Needs & Interests Questions Being Removed




Note

Low-Hanging Fruit Changes

This is the second round of short-term, low-hanging fruit changes approved as part of the CCCApply Redesign Project Dashboard, guided by the CCC Chancellor's Office in collaboration with the CCCApply Redesign Workgroup.  (See "Low-Hanging Fruit #1" change request for the first round of changes deployed to the current production version of CCCApply in FY18-19.


Requirements Deadlines

*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).


FINAL DEADLINES
Change Management ActivitiesQ3 Release - March 2019Q4 Release - June 1528, 2019
Submit Change RequestDecember 31, 2018February 28, 2019
T-Shirt Size EstimateJanuary 8, 2019March 7, 2019
Budget ReviewJanuary 8, 2019March 9, 2019
Written Sign-Off on Vetted Approved ChangesJanuary 9, 2019March 15, 2019
Resources & Capacity Estimates

Story / Epic Business RequirementsJanuary 11, 2019March 25, 2019
Technical EstimateJanuary 11, 2019March 27, 2019
Release Management Activities

Code FreezeJanuary 31, 2019May 16, 2019
Pilot Release (30 Days)February 15, 2019May 31, 2019
Pilot Release (2 Weeks)March 1, 2019June 14, 2019
Production ReleaseMarch 15-16, 2019June 28, 2019

Out-of-Scope Items

#DescriptionSectionProposed Solution / Requirements1

Revise the Skip Logic Validation in the College Enrollment Status Field for Dual Enrollment Students

Education page

SEE DETAILS in the changes to the Education page section above.

This requirement would add an additional value (and "Y = Enrolling in high school (or lower grade) and college at the same time" to the new validation logic change being made to the College Enrollment Status field to hide/show "college" sections based on applicant's "Enrollment Status"

2Implement ability for colleges to manage (Show/Hide) "flexible form elements" in the CCCApply Administrator AdministratorAdd functionality to the CCCApply Administrator to allow colleges to manage "Show/Hide" existing and future "flexible form elements" and other optional implementations (such as the Multiple Measures questions, the English Proficiency questions in the International Application, and the Athletic Interest questions - that are currently managed manually by the development & support teams as an interim solution until admin functionality is implemented..3Add toggle or other mechanism to "Show/Hide" the Athletic Interest section form element into the CCCApply Administrator for all colleges.AdministratorAs per story above, add a "Show/Hide" toggle for the Athletic Interest section to the Administrator for Standard application colleges.

Current Data Dictionary Elements

Note

Expand the links to see excerpts from the 2018 CCCApply Data Dictionary.  These are provided for reference purposes to show the current (pre-change) data specifications.

Residency Page Data Elements

The tables in this section show the fields that are populated from the Residency tab of the CCCApply standard application.

Expand
titleClick here to expand CA Residency Fields...

California Resident for Two Years

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_res_2_years

ca_res_2_years

Description:

Applicant’s response regarding residence in California since two years before RDD.

Applicant’s response regarding residence in California since two years before RDD.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

NOTE:  The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary.
NOTE:  The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page).

residency table

NOTE:  The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary.
NOTE:  The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page).

residency table

Question Text:

Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes       [radio button] No

Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes       [radio button] No

Conditions:

Always appears if Residency page is shown to the applicant (see Notes)

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”

Always appears if Residency page is shown to the applicant (see Notes)

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Pop-Up Help:

Residence in California

When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.

Residence in California

When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.

Field Error Check:

None

None

Page Error Check:

Required response; else error message, “You must specify whether or not <you have/your parent or guardian has> lived in California since <RDD minus 2 years>.”

Required response; else error message, “You must specify whether or not <you have/your parent or guardian has> lived in California since <RDD minus 2 years>.”

Notes:

None

None

Data Element:

residency: ca_res_2_years

residency: ca_res_2_years

State College Employee

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_college_employee

ca_college_employee

Description:

Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college

Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

Are you or your spouse a full-time employee of any of the following colleges/universities?

1.   California Community College

2.   California State University or College

3.   University of California

4.   Maritime Academy

[radio button] Yes        [radio button] No

Are you or your spouse a full-time employee of any of the following colleges/universities?

1.   California Community College

2.   California State University or College

3.   University of California

4.   Maritime Academy

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”

Displays if "Out-of-State Activities" is not empty

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]

"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”

Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”

Notes:

None

None

Data Element:

residency: ca_college_employee

residency: ca_college_employee

Public School Employee

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_school_employee

ca_school_employee

Description:

Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.

Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Xap Field:

publicSchoolCredEmployee

publicSchoolCredEmployee

Revision Log:

~~

~~

Question Text:

Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements?

[radio button] Yes        [radio button] No

Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements?

[radio button] Yes        [radio button] No

Conditions:

Always

Displays if "Out-of-State Activities" is not empty

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”

Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”

Notes:

None

None

Data Element:

residency: ca_school_employee

residency: ca_school_employee

Seasonal Agricultural Worker

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_seasonal_ag

ca_seasonal_ag

Description:

Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.

Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Xap Field:

agriculturalEmployee

agriculturalEmployee

Revision Log:

~~

~~

Question Text:

Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years?

[radio button] Yes        [radio button] No

Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”

Displays only if "Out-of-State Activities" is not empty

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]

[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”

Notes:

None

None

Data Element:

residency:  ca_seasonal_ag

residency:  ca_seasonal_ag

Homeless Youth

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

homeless_youth

homeless_youth

Description:

Whether applicant has been determined to be a homeless youth at any time within the last 24 months.

Whether applicant has been determined to be a homeless youth at any time within the last 24 months.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

If <no_perm_address_homeless> = 1 (True/Yes) then set <homeless_youth> to Yes.

If <no_perm_address_homeless> = 1 (True/Yes) then set <homeless_youth> to Yes.

Notes:

residency table

residency table

Question Text:

At any time in the last 24 months were you determined to be homeless by any of the following?

  • High school or school district homeless liaison
  • Emergency shelter or transitional housing program
  • Director of a runaway or homeless youth basic center or transitional living program

 [radio button] Yes        [radio button] No

At any time in the last 24 months were you determined to be homeless by any of the following?

  • High school or school district homeless liaison
  • Emergency shelter or transitional housing program
  • Director of a runaway or homeless youth basic center or transitional living program

 [radio button] Yes        [radio button] No

Conditions:

Only appears on the Residency page if applicant is under 25 years old at time of application.

If <no_perm_address_homeless> checkbox – in the OpenCCC Account = Yes, the set default to Yes on this question.

Only appears on the Residency page if applicant is under 25 years old at time of application.

If <no_perm_address_homeless> checkbox – in the OpenCCC Account = Yes, the set default to Yes on this question.

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Field Error Check:

None

None

Page Error Check:

If displayed, required selection; else error message, “Required user response if question is displayed; else error message, "You must select Yes or No to specify whether you have been determined homeless anytime within the last 24 months. If you have been determined homeless, select “Yes” and contact the Admissions Office to present verification.”

If displayed, required selection; else error message, “Required user response if question is displayed; else error message, "You must select Yes or No to specify whether you have been determined homeless anytime within the last 24 months. If you have been determined homeless, select “Yes” and contact the Admissions Office to present verification.”

Notes:

Added in March 2017 per AB 801 – Homeless Youth

Added in March 2017 per AB 801 – Homeless Youth

Data Element:

residency:  homeless_youth

residency:  homeless_youth

 Foster Youth in California

CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_foster_youth

ca_foster_youth

Description:

Whether applicant is a current or former Foster Youth in California and under 20 years of age at RDD.

Whether applicant is a current or former Foster Youth in California and under 20 years of age at RDD.

Format, Length:

boolean, 1

boolean, 1

Values:

The calculation for how to set this field based on the foster_youth_status field.

Value

Meaning

Logic

1

AB669 Eligibility = Yes

(foster_youth_status=1 OR =2 OR =6) AND (RDD* minus Birthdate < 20 years)

0

AB669 Eligibility = No

Logic: (foster_youth_status=0 OR =3 OR =4 OR =5) OR (RDD* minus Birthdate is >= 20 years)

* RDD = Residency Determination Date: 1 day before term: date_start

The calculation for how to set this field based on the foster_youth_status field.

Value

Meaning

Logic

1

AB669 Eligibility = Yes

(foster_youth_status=1 OR =2 OR =6) AND (RDD* minus Birthdate < 20 years)

0

AB669 Eligibility = No

Logic: (foster_youth_status=0 OR =3 OR =4 OR =5) OR (RDD* minus Birthdate is >= 20 years)

* RDD = Residency Determination Date: 1 day before term: date_start

Allows Null:

Yes

Yes

Default:

None

None

Usage:

To align with the updated requirements for AB12, this field was removed from the residency logic (Area B) and replaced with new logic (see Residency Area B Logic). The field will still populate based on the logic detailed under Values.

To align with the updated requirements for AB12, this field was removed from the residency logic (Area B) and replaced with new logic (see Residency Area B Logic). The field will still populate based on the logic detailed under Values.

Notes:

This question became obsolete and was removed from the application based on new requirements for AB 194 and MIS SG03. The database field is still being populated but is no longer used in the residency algorithm.

This question became obsolete and was removed from the application based on new requirements for AB 194 and MIS SG03. The database field is still being populated but is no longer used in the residency algorithm.

Xap Field:

under20FosterYouthCA

under20FosterYouthCA

Revision Log:

March 31, 2016

March 31, 2016

Response Options:

Pop-Up Help:

Response Options:

None

Field Error Check:

None

None

Notes:

None

This database field is still being populated.

residency table

Data Element:

This database field is still being populated.

residency table

residency:  ca_foster_youth

Foster Youth Status

Data Element:

foster_youth_status

foster_youth_status

Description:

Indicates the Foster Youth status of the applicant based on their screen input.

Indicates the Foster Youth status of the applicant based on their screen input.

Format, Length:

char 1

char 1

Values:

Set the value for this field as follows:

0 = The response to “Have you ever been in Court Ordered Foster Care?” is No.

Set the field based on the option selected when Foster Care question is Yes and the additional question text displays with radio buttons:

1 = I am currently in foster care (including extended foster care after age 18).

2 = I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

3 = No longer used

4 = No longer used

5 = I exited the foster care system before my 18th birthday.

6 = I am not sure at what age I exited foster care.

Set the value for this field as follows:

0 = The response to “Have you ever been in Court Ordered Foster Care?” is No.

Set the field based on the option selected when Foster Care question is Yes and the additional question text displays with radio buttons:

1 = I am currently in foster care (including extended foster care after age 18).

2 = I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

3 = No longer used

4 = No longer used

5 = I exited the foster care system before my 18th birthday.

6 = I am not sure at what age I exited foster care.

Allows Null:

No

No

Default:

None

None

Usage:

Notes:

residency table

residency table

Xap Field:

fosterYouthStatus

fosterYouthStatus

Revision Log:

March 31, 2016

March 31, 2016

Question Text:

Have you ever been in court-ordered foster care?

(See additional text below)

Have you ever been in court-ordered foster care?

(See additional text below)

Conditions:

Always

Always

Additional Text:

When did you exit foster care?

I am currently in foster care (including extended foster care after age 18).

I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

I exited the foster care system before my 18th birthday.

I am not sure at what age I exited foster care.

When did you exit foster care?

I am currently in foster care (including extended foster care after age 18).

I aged out/emancipated from foster care or exited voluntarily on or after my 18th birthday.

I exited the foster care system before my 18th birthday.

I am not sure at what age I exited foster care.

Response Options

Required fields:

For the Yes/No question, if not selected, error message is: “Please indicate if you have ever been in court-ordered foster care.”

When the Yes/No question = Yes, one of the options must be selected. If no option is selected, error message is: “Please select one of the foster care options.”

Required fields:

For the Yes/No question, if not selected, error message is: “Please indicate if you have ever been in court-ordered foster care.”

When the Yes/No question = Yes, one of the options must be selected. If no option is selected, error message is: “Please select one of the foster care options.”

Hover Help[Spanish: "Por favor indique, si o no ha estado alguna vez colocado en Cuidado Adoptivo ordenado por el tribunal."][Spanish: "Por favor indique, si o no ha estado alguna vez colocado en Cuidado Adoptivo ordenado por el tribunal."]Pop-Up Help Text


The "Have you ever been in Court Ordered Foster Care?" question link opens the following pop-up help:

You have been in foster care if you were removed from your biological family through an order by a court, which can include placement with foster parents, in a group home, or with relatives/extended family members. If you were living with relatives you must have been placed through the foster care system by an order of the court. Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

The "When did you exit foster care?" link renders a help pop-up which reads:

  • Aged Out/Emancipated

You 'aged out/emancipated' from foster care if you exited foster care on or after your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

  • Exited the foster care system before my 18th birthday

You 'exited the foster care system before your 18th birthday' if you were returned to the custody of your biological parents, entered a legal guardianship (with relatives or nonrelatives) or were legally adopted before your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

  • Not Sure

If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

The "Have you ever been in Court Ordered Foster Care?" question link opens the following pop-up help:

You have been in foster care if you were removed from your biological family through an order by a court, which can include placement with foster parents, in a group home, or with relatives/extended family members. If you were living with relatives you must have been placed through the foster care system by an order of the court. Foster Care includes, but is not limited to, placement in out-of-home care under the supervision of the Juvenile Probation Department. As long as you were placed within the foster care system by order of a court, you were in foster care. Having a legal guardian does not necessarily mean that you have been in foster care. If you need assistance with determining whether you were in foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

The "When did you exit foster care?" link renders a help pop-up which reads:

  • Aged Out/Emancipated

You 'aged out/emancipated' from foster care if you exited foster care on or after your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

  • Exited the foster care system before my 18th birthday

You 'exited the foster care system before your 18th birthday' if you were returned to the custody of your biological parents, entered a legal guardianship (with relatives or nonrelatives) or were legally adopted before your 18th birthday. If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

  • Not Sure

If you need assistance with determining when you exited foster care, you can contact the California Foster Care Ombudsman's office at (877) 846-1602 or fosteryouthhelp@dss.ca.gov.

Field Error CheckNoneNonePage Error CheckNoneNoneNotes

Question revised in 2016 to better align data values with MIS and AB12.

See Appendix A: Submission Calculations Service Residency: Area B logic, Step 4. AB669 approved in 2009.

Question revised in 2013.

Question revised in 2016 to better align data values with MIS and AB12.

See Appendix A: Submission Calculations Service Residency: Area B logic, Step 4. AB669 approved in 2009.

Question revised in 2013.

Data Elementresidency:  foster_youth_statusresidency:  foster_youth_status

Foster Youth Priority

Data Element:

foster_youth_priority

foster_youth_priority

Description:

Calculated result for AB194 eligibility. Eligibility is defined as being a current foster youth or former foster youth who was in foster care as of the applicant’s 18th birthday and under age 25.

Calculated result for AB194 eligibility. Eligibility is defined as being a current foster youth or former foster youth who was in foster care as of the applicant’s 18th birthday and under age 25.

Format, Length:

boolean, 1

boolean, 1

Values:

AFTER the foster_youth_status field has been set, set the value of foster_youth_priority as follows:

Value

Meaning

Logic

1

AB194 Eligibility = Yes

(foster_youth_status=1 OR =2 OR =3 OR =4 OR =6) AND (RDD* minus Birthdate < 25 years) THEN set Flag 71

0

AB194 Eligibility = No

(foster_youth_status =0 OR =5) OR (RDD* minus Birthdate is >= 25 years)

* RDD = Residency Determination Date: 1 day before term: date_start

AFTER the foster_youth_status field has been set, set the value of foster_youth_priority as follows:

Value

Meaning

Logic

1

AB194 Eligibility = Yes

(foster_youth_status=1 OR =2 OR =3 OR =4 OR =6) AND (RDD* minus Birthdate < 25 years) THEN set Flag 71

0

AB194 Eligibility = No

(foster_youth_status =0 OR =5) OR (RDD* minus Birthdate is >= 25 years)

* RDD = Residency Determination Date: 1 day before term: date_start

Allows Null:

No

No

Default:

None

None

Usage:

Calculated result for AB194 eligibility.
This field triggers Integrity Flag 71 (the applicant is eligible for Foster Youth Priority registration) if the value after calculation = 1.  
See Appendix A: Table E– Integrity Flags for specific language.

Calculated result for AB194 eligibility.
This field triggers Integrity Flag 71 (the applicant is eligible for Foster Youth Priority registration) if the value after calculation = 1.  
See Appendix A: Table E– Integrity Flags for specific language.

Notes:

The Foster Youth Priority field is the only trigger for Integrity Flag 71. The Integrity Flag 71 is triggered if the value after calculation is "1" (meaning the applicant is eligible for Foster Youth Priority registration).

See Table E. Residency Integrity Flags, here: Appendix A: Submission Calculation Logic & Residency Algorithm on page 197.

residency table

The Foster Youth Priority field is the only trigger for Integrity Flag 71. The Integrity Flag 71 is triggered if the value after calculation is "1" (meaning the applicant is eligible for Foster Youth Priority registration).

See Table E. Residency Integrity Flags, here: Appendix A: Submission Calculation Logic & Residency Algorithm on page 197.

residency table

Xap Field:

fosterYouthPriority

fosterYouthPriority

Revision Log:

1/29/16

1/29/16

Foster Youth MIS

Data Element:

foster_youth_mis

foster_youth_mis

Description:

Derived field based on foster_youth_status.

Derived field based on foster_youth_status.

Format, Length:

boolean, 1

boolean, 1

Values:

AFTER the foster_youth_status field has been set, set the value of foster_youth_mis as follows:

Value

Meaning

Logic

1

MIS SG03 = 1

foster_youth_status=1 OR =2 OR =3 OR =4 OR =5

0

MIS SG03 = 0

foster_youth_status=0

Note:  Even though = 3 and = 4 are no longer used, they remain in the logic for assurance that in case the values should appear, they will be considered eligible.

AFTER the foster_youth_status field has been set, set the value of foster_youth_mis as follows:

Value

Meaning

Logic

1

MIS SG03 = 1

foster_youth_status=1 OR =2 OR =3 OR =4 OR =5

0

MIS SG03 = 0

foster_youth_status=0

Note:  Even though = 3 and = 4 are no longer used, they remain in the logic for assurance that in case the values should appear, they will be considered eligible.

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

In CCCApply, this field is case sensitive (lower) = foster_youth_mis

residency table

In CCCApply, this field is case sensitive (lower) = foster_youth_mis

residency table

Xap Field:

fosterYouthMIS

fosterYouthMIS

Revision Log:

1/29/16

1/29/16

Declared Residency Outside California for Taxes

Data Element:

ca_outside_tax

ca_outside_tax

Description:

Response to whether applicant (or parent/guardian) has declared residency in another state for state income tax purposes in the 2 years prior to RDD

Response to whether applicant (or parent/guardian) has declared residency in another state for state income tax purposes in the 2 years prior to RDD

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

Since <RDD minus 2 years>, have you declared residency in another state for state income tax purposes?

[radio button] Yes        [radio button] No

Since <RDD minus 2 years>, have you declared residency in another state for state income tax purposes?

[radio button] Yes        [radio button] No

Conditions:

Always; If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Always; If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si <RDD minus 2 years>, <si usted/su padre o guarda> presentó una declaración de impuestos como residente de un estado que no sea California. De lo contrario, haga clic en No."]

[Spanish: "Haga clic en Yes si <RDD minus 2 years>, <si usted/su padre o guarda> presentó una declaración de impuestos como residente de un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> declared residency in another state for state income tax purposes.”

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> declared residency in another state for state income tax purposes.”

Notes:

None

None

Data Element:

residency: ca_outside_tax

residency: ca_outside_tax

Declared Residency Outside California for Taxes Year

Data Element:

ca_outside_tax_year

ca_outside_tax_year

Description:

Most recent year indicated for declaring residency in another state for state income tax purposes

Most recent year indicated for declaring residency in another state for state income tax purposes

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Residency Outside California for Taxes is ‘Yes’.

Appears only if Residency Outside California for Taxes is ‘Yes’.

Additional Text:

None

None

Response Options:

Four-digit year.

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently filed an income tax return as a resident of a state other than California." [Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una declaración de impuestos como residente de un estado que no sea California."]

"Enter the year in which <you/your parent or guardian> most recently filed an income tax return as a resident of a state other than California." [Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una declaración de impuestos como residente de un estado que no sea California."]

Pop-Up Help:

None

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency in another state for state income tax purposes’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency in another state for state income tax purposes’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that <you/your parent or guardian> declared residency in another state for state income tax purposes.”

Required response; else error message, “You must specify the year that <you/your parent or guardian> declared residency in another state for state income tax purposes.”

Notes:

None

None

Data Element:

residency: ca_outside_tax_year

residency: ca_outside_tax_year

Registered to Vote Outside California

Data Element:

ca_outside_voted

ca_outside_voted

Description:

Response to whether applicant (or parent/guardian) has registered to vote in another state in the 2 years prior to RDD

Response to whether applicant (or parent/guardian) has registered to vote in another state in the 2 years prior to RDD

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

Since <RDD minus 2 years>, have you registered to vote in another state?

[radio button] Yes        [radio button] No

Since <RDD minus 2 years>, have you registered to vote in another state?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian registered to vote in another state?”

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian registered to vote in another state?”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> registrado p votar en un estado que no sea California. De lo contrario, haga clic en No.”]

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> registrado p votar en un estado que no sea California. De lo contrario, haga clic en No.”]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> registered to vote in another state.”

Required selection; else error message, “You must indicate whether or not <you have/your parent or guardian has> registered to vote in another state.”

Notes:

None

None

Data Element:

residency:  ca_outside_voted

residency:  ca_outside_voted

Registered to Vote Outside California: Year

Data Element:

ca_outside_voted_year

ca_outside_voted_year

Description:

Most recent year indicated for registering to vote in another state

Most recent year indicated for registering to vote in another state

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Registered To Vote Outside California is ‘Yes’.

Appears only if Registered To Vote Outside California is ‘Yes’.

Additional Text:

None

None

Response Options:

Four-digit year.

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently registered to vote in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente registro p votar en un estado que no sea California."]

"Enter the year in which <you/your parent or guardian> most recently registered to vote in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente registro p votar en un estado que no sea California."]

Pop-Up Help:

None

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> registered to vote in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> registered to vote in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> registered to vote in another state.”

Required response; else error message, “You must specify the year that

<you/your parent or guardian> registered to vote in another state.”

Notes:

None

None

Data Element:

residency:  ca_outside_voted_year

residency:  ca_outside_voted_year

Residence for College Outside California

Data Element:

ca_outside_college

ca_outside_college

Description:

Response to whether applicant (or parent/guardian) has declared residency outside California to attend a college or university in the 2 years prior to RDD

Response to whether applicant (or parent/guardian) has declared residency outside California to attend a college or university in the 2 years prior to RDD

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

Since <RDD minus 2 years>, have you declared residency at an out-of-state college or university?

[radio button] Yes        [radio button] No

Since <RDD minus 2 years>, have you declared residency at an out-of-state college or university?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian declared residency ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> declarado residencia en un colegio o Universidad en un estado que no sea California. De lo contrario, haga clic en No."]

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda han> declarado residencia en un colegio o Universidad en un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> declared residency at an out-of- state college or university.”

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> declared residency at an out-of- state college or university.”

Notes:

None

None

Data Element:

residency: ca_outside_college

residency: ca_outside_college

Residence for College Outside California: Year

Data Element:

ca_outside_college_year

ca_outside_college_year

Description:

Most recent year indicated for declaring residency outside California to attend a college or university

Most recent year indicated for declaring residency outside California to attend a college or university

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Question Text:

If Yes, what was the most recent year? [textbox]

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Residence for College Outside California is ‘Yes’.

Appears only if Residence for College Outside California is ‘Yes’.

Additional Text:

None

None

Response Options:

Four-digit year.

Four-digit year.

Hover Help:

“Enter the year in which <you/your parent or guardian> most recently declared residency at a college or university in a state other than California.”

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente declaró residencia en un colegio o Universidad en un estado que no sea California."]

“Enter the year in which <you/your parent or guardian> most recently declared residency at a college or university in a state other than California.”

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente declaró residencia en un colegio o Universidad en un estado que no sea California."]

Pop-Up Help:

None

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency at an out-of-state college or university’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> declared residency at an out-of-state college or university’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Page Error Check:

Required response; else error message, “You must specify the year that

<you/your parent or guardian> declared residency at an out-of-state college or university.”

Required response; else error message, “You must specify the year that

<you/your parent or guardian> declared residency at an out-of-state college or university.”

Notes:

None

None

Data Element:

residency: ca_outside_college_year

residency: ca_outside_college_year

Lawsuit Outside California

Data Element:

ca_outside_lawsuit

ca_outside_lawsuit

Description:

Response to whether applicant (or parent/guardian) has instituted a legal petition outside California in the 2 years prior to RDD

Response to whether applicant (or parent/guardian) has instituted a legal petition outside California in the 2 years prior to RDD

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Xap Field:

lawsuitNonCAState

lawsuitNonCAState

Revision Log:

~~

~~

Question Text:

Since <RDD minus 2 years>, have you petitioned for a lawsuit or a divorce as a resident in another state?

[radio button] Yes        [radio button] No

Since <RDD minus 2 years>, have you petitioned for a lawsuit or a divorce as a resident in another state?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian petitioned ...”

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Since <RDD minus 2 years>, has your parent or guardian petitioned ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda> presentó una demanda o un divorcio como residente en un estado que no sea California. De lo contrario, haga clic en No."]

[Spanish: "Haga clic en Yes si, desde <RDD minus 2 years>, <si usted/su padre o guarda> presentó una demanda o un divorcio como residente en un estado que no sea California. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> petitioned for a lawsuit or a divorce as a resident in another state.”

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> petitioned for a lawsuit or a divorce as a resident in another state.”

Notes:

None

None

Data Element:

residency:  ca_outside_lawsuit

residency:  ca_outside_lawsuit

Lawsuit Outside California: Year

Data Element:

ca_outside_lawsuit_year

ca_outside_lawsuit_year

Description:

Most recent year indicated for petitioning for a lawsuit or a divorce as a resident in another state

Most recent year indicated for petitioning for a lawsuit or a divorce as a resident in another state

Format, Length:

Date, 10 (yyyy-mm-dd download format)

Date, 10 (yyyy-mm-dd download format)

Values:

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

UI entry: Integer, between <RDDyear> and <RDDYear – 2>

Changes to Data Dictionary Elements

Note

Expand the links to see excerpts from the 2018 CCCApply Data Dictionary.  These are provided for reference purposes to show the current (pre-change) data specifications.


Residency Page Data Elements

The tables in this section show the fields that are populated from the Residency tab of the CCCApply standard application.

Expand
titleClick here to expand CA Residency Fields...

California Resident for Two Years



CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_res_2_years

ca_res_2_years

Description:

Applicant’s response regarding residence in California since two years before RDD.

Applicant’s response regarding residence in California since two years before RDD.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Notes:

residency table

residency table

Xap Field:

yearLawsuitOutsideCalifornia

yearLawsuitOutsideCalifornia

Revision Log:

~~

~~

Question Text:

If Yes, what was the most recent year? [textbox]

If Yes, what was the most recent year? [textbox]

Conditions:

Appears only if Lawsuit Outside California is ‘Yes’.

Appears only if Lawsuit Outside California is ‘Yes’.

Usage:



Notes:

NOTE:  The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary.
NOTE:  The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page).

residency table

NOTE:  The Residency page does not appear on the Application if the Citizenship Status response makes residency unnecessary.
NOTE:  The Residency page does NOT appear in the Non-Credit version of the Standard Application (nor does the Citizenship & Military page).

residency table

Question Text:

Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes       [radio button] No

Have you lived in California continuously since <RDD minus 2 years>? [radio button] Yes       [radio button] No

Conditions:

Always appears if Residency page is shown to the applicant (see Notes)

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”

Always appears if Residency page is shown to the applicant (see Notes)

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian lived in California …”

Additional Text:

None

None

Response Options:

Four-digit year.

Four-digit year.

Hover Help:

"Enter the year in which <you/your parent or guardian> most recently petitioned for a lawsuit or a divorce as a resident in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una demanda o un divorcio como residente en un estado que no sea California."]

"Enter the year in which <you/your parent or guardian> most recently petitioned for a lawsuit or a divorce as a resident in a state other than California."

[Spanish: "Entre el año en que <usted/su padre o guarda> más recientemente presentó una demanda o un divorcio como residente en un estado que no sea California."]

As shown in Question Text.

As shown in Question Text.

Pop-Up Help:

None

None

Field Error Check:

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> petitioned for a lawsuit or a divorce as a resident in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Must be year portion of <RDD>, <RDD minus 1 year>, or <RDD minus 2 years>; else error message, “For ‘<have you/has your parent or guardian> petitioned for a lawsuit or a divorce as a resident in another state’, the year must be between <RDDyear minus 2 years> and <RDDyear>.”

Residence in California

When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.

Residence in California

When determining the length of time lived continuously in California, disregard absences from California for education, business, or vacation that did not affect your intent to maintain residency in California and did not involve activities as a resident of another state.

Field Error Check:

None

None

Page Error Check:

Required response; else error message, “You must specify

the year that<you

whether or not <you have/your parent or

guardian> petitioned for a lawsuit or a divorce as a resident in another state

guardian has> lived in California since <RDD minus 2 years>.”

Required response; else error message, “You must specify

the year that<you

whether or not <you have/your parent or

guardian> petitioned for a lawsuit or a divorce as a resident in another state

guardian has> lived in California since <RDD minus 2 years>.”

Notes:

None

None

Data Element:

residency:

 

ca_

outside

res_

lawsuit

2_

year

years

residency:

 

ca_

outside

res_

lawsuit_yearResidency Status

2_years



State College Employee



CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

res

ca_college_

status

employee

res

ca_college_

statusApplicant’s preliminary residency status as calculated by the Residency Algorithm in the Appendix A: Submission Calculations Service.

employee

Description:

Applicant’s preliminary residency status as calculated by the Residency Algorithm in the Appendix A: Submission Calculations Service.

Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college

Whether applicant is a full-time employee, or spouse/dependent of a full-time employee, of a state college

Format, Length:

bpchar

boolean, 1

bpchar

boolean, 1

Values:

1  = Resident

2  = Possible Resident. Documentation Required.

3  = Non-resident

1  = Resident

2  = Possible Resident. Documentation Required.

3  = Non-resident

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

No

Yes

No

Yes

Default:

None

None

Usage

:

Used by colleges as a preliminary indication of residency. Colleges have the responsibility to obtain appropriate documentation and make a final residency determination for every applicant.

Used by colleges as a preliminary indication of residency. Colleges have the responsibility to obtain appropriate documentation and make a final residency determination for every applicant.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Residency Status Change

Data Element:

res_status_change

res_status_change

Description:

Whether applicant’s Residency Status is different than the Residency Status calculated in previous application(s)

Whether applicant’s Residency Status is different than the Residency Status calculated in previous application(s)

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

No

No

Default:

None

None

Usage:

Alerts colleges to potential residency fraud.

Alerts colleges to potential residency fraud.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Previous Residency Date

Data Element:

res_prev_date

res_prev_date

Description:

Date of most recent application when applicant’s Residency Status was different than the Residency Status calculated for this application

Date of most recent application when applicant’s Residency Status was different than the Residency Status calculated for this application

Format, Length:

date, 10 (yyyy-mm-dd download format)

date, 10 (yyyy-mm-dd download format)

Values:

Valid date

Valid date

Allows Null:

Yes

Yes

Default:

None

None

Usage:

Alerts colleges to potential residency fraud.

Alerts colleges to potential residency fraud.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Service specification.

This data element may evolve as college needs regarding residency change information are explored further. residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Residency Integrity Flags

Data Element:

integrity_flags

Description:

Residency Integrity Flags generated by the Residency Algorithm in the Submission Calculation Service

Format, Length:

character varying(255)

Values:

2-character codes, comma-delimited.

Codes are sorted in ascending order.

For valid codes and their meanings, see the table of Residency Integrity Flags in Table E: Residency Integrity Flags in Appendix A: Submission Calculation Service specification.

Allows Null:

No

Default:

None

Usage:

Alerts college A&R personnel to reasons for the preliminary residency and ineligibility calculations and/or to responses that might require documentation or warrant special attention when making a final residency determination or admission decision.

Notes:

Populated by Submission Calculation Service (Residency Algorithm); for details, see Appendix A: Submission Calculation Logic & Residency Algorithm.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Ineligible for Admission Flag

Data Element:

adm_ineligible

Description:

Applicant’s eligibility for admission as calculated by the Submission Calculation Service

Format, Length:

smallint, 1

Values:

0  = Applicant is eligible for admission

1  = Applicant is ineligible for admission

2  = Applicant is HS grad under 18 as of RDD; eligible for admission with documentation

Allows Null:

No

Default:

None

Usage:

Alerts colleges to applicants who are not, or may not be, eligible for admission.

Notes:

Populated by Submission Calculation Service; for details, see Appendix A: Submission Calculation Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Eligible for AB540 Waiver

Data Element:

elig_ab540

Description:

Whether applicant is eligible for AB540 tuition waver, as determined by the Submission Calculation Service

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

Alerts college Financial Aid personnel to applicants who are eligible for AB540 tuition waiver.

Determines whether AB540 information and links are included on the Links and Opportunities page.

Notes:

Populated by Submission Calculation Service; for details, see CCCApply Appendix A: Submission Calculations Service specification.

residency table

Appendix A: Submission Calculation Logic & Residency Algorithm on page 197

Xap Field:

eligibleForWaiver

Revision Log:

~~

Financial Aid Referral Flag

Data Element:

fin_aid_ref

Description:

Whether applicant has indicated interest in or need for financial aid, as determined by the Submission Calculation Service.

Format, Length:

boolean, 1

Values:

1 = True/Yes

0 = False/No

Allows Null:

No

Default:

None

Usage:

Alerts college Financial Aid personnel to applicants who are interested in financial aid.

Determines whether FAFSA link (and later, BOGFW link) is included on the Links and Opportunities page.

Notes:

residency table

Appendix A: Submission Calculation Logic & Residency Algorithmon page 197

Xap Field:

financialAidReferral

Revision Log:

~~

:



Notes:

residency table

residency table

Question Text:

Are you or your spouse a full-time employee of any of the following colleges/universities?

1.   California Community College

2.   California State University or College

3.   University of California

4.   Maritime Academy

[radio button] Yes        [radio button] No

Are you or your spouse a full-time employee of any of the following colleges/universities?

1.   California Community College

2.   California State University or College

3.   University of California

4.   Maritime Academy

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”

Displays if "Out-of-State Activities" is not empty

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Is your parent or guardian a full-time employee ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]

"Click Yes if <you or your spouse/your parent or guardian> is a full-time employee of one of the listed institutions. Otherwise, click No." [Spanish: "Haga clic en Yes si <usted/o cónyuge/ padre o guarda> están como empleado de tiempo completo con credenciales de una escuela pública de California y se están inscribiendo en este colegio p los propósitos de cumplimiento de requisitos relacionados con la credencial. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”

Required selection; else error message, “You must indicate whether or not <You or your spouse/your parent or guardian> is a full-time employee of one of the listed colleges / universities.”

Notes:

None

None

Data Element:

residency: ca_college_employee

residency: ca_college_employee


Public School Employee



CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_school_employee

ca_school_employee

Description:

Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.

Whether applicant is a full-time credentialed employee of a California public school enrolling in college to fulfill credential-related requirements.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:



Notes:

residency table

residency table

Xap Field:

publicSchoolCredEmployee

publicSchoolCredEmployee

Revision Log:

~~

~~

Question Text:

Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements?

[radio button] Yes        [radio button] No

Are you a full-time credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements?

[radio button] Yes        [radio button] No

Conditions:

Always

Displays if "Out-of-State Activities" is not empty

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”

Required selection; else error message, “You must indicate whether or not you are a fulltime credentialed employee of a California public school enrolling in college for purposes of fulfilling credential-related requirements.”

Notes:

None

None

Data Element:

residency: ca_school_employee

residency: ca_school_employee


Seasonal Agricultural Worker



CURRENT DATA ELEMENTPROPOSED CHANGES TO DATA ELEMENT

Data Element:

ca_seasonal_ag

ca_seasonal_ag

Description:

Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.

Whether applicant has been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years.

Format, Length:

boolean, 1

boolean, 1

Values:

1 = True/Yes

0 = False/No

1 = True/Yes

0 = False/No

Allows Null:

Yes

Yes

Default:

None

None

Usage:



Notes:

residency table

residency table

Xap Field:

agriculturalEmployee

agriculturalEmployee

Revision Log:

~~

~~

Question Text:

Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years?

[radio button] Yes        [radio button] No

Have you been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years?

[radio button] Yes        [radio button] No

Conditions:

Always

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”

Displays only if "Out-of-State Activities" is not empty

If Subject to Parent/Guardian is ‘Yes’, question text will begin: “Has your parent or guardian been employed ...”

Additional Text:

None

None

Response Options:

As shown in Question Text.

As shown in Question Text.

Hover Help:

[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]

[Spanish: "Haga clic en Yes si <usted/su padre o guarda > han sido empleado como un trabajador de agricultura temporal durante dos meses o más en cada uno de los últimos dos años. De lo contrario, haga clic en No."]

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”

Required selection; else error message, “You must indicate whether or not

<you have/your parent or guardian has> been employed as a seasonal agricultural worker for at least a total of two months in each of the past two years.”

Notes:

None

None

Data Element:

residency:  ca_seasonal_ag

residency:  ca_seasonal_ag


Education Data Dictionary Elements

Enrollment Status


Data Element:

enroll_status

enroll_status

Description:

Applicant’s response to College Enrollment Status question

Applicant’s response to College Enrollment Status question

Format, Length:

bpchar, 1

bpchar, 1

Values:

1  = First-time student in college (after leaving high school)

2  = Transfer student from another college

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

1  = First-time student in college (after leaving high school)

2  = Transfer student from another college

3  = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Allows Null:

No

No

Default:

None

None

Usage:

Correlates to MIS SB15

Correlates to MIS SB15

Notes:

education table

education table

Xap Field:

enrollmentStatusOneChar

enrollmentStatusOneChar

Revision Log:

~~

~~

Question Text:

As of <RDD>, I will have the following college enrollment status:  [menu]

As of <RDD>, I will have the following college enrollment status:  [menu]

Conditions:

Always

Always

Additional Text If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed. If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.

Response Options:

1 = First-time student in college (after leaving high school)

2 = First time at this college; have attended another college

3 = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

1 = First-time student in college (after leaving high school)

2 = First time at this college; have attended another college

3 = Returning student to this college after absent for a main term

Y = Enrolling in high school (or lower grade) and college at the same time

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection; else error message, “You must select your College Enrollment Status.”

Required selection; else error message, “You must select your College Enrollment Status.”


If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.

Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”

Proposed change to validation checks:

If College Enrollment Status is "First-time student in college (after leaving high school)" OR "Enrolling in high school (or lower grade) and college at the same time" then DO NOT DISPLAY the following questions/sections:

College Education Level = (higher_edu_level) 
Colleges Attended section: = starting with College Count (college_count) and all other questions in the Colleges Attended section. 

agree: please fix one or the other.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” then the applicant will be prompted to confirm whether they have previously attended college or not: “Is this your first time attending college while in high school (or lower grades)? If Yes, please check the confirmation box below. Otherwise, click "f you have not attended college before, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”



If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”.

Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.”

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.”

Proposed change to validation checks:

If College Enrollment Status is "First-time student in college (after leaving high school)" OR "Enrolling in high school (or lower grade) and college at the same time" then DO  DO NOT DISPLAY the following questions/sections:

College Education Level = (higher_edu_level) 
Colleges Attended section: = starting with College Count (college_count) and all other questions in the Colleges Attended section. 

If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” then the applicant will be prompted to confirm whether they have previously attended college or not: “Is this your first time attending college while in high school (or lower grades)? If Yes, please check the confirmation box below. Otherwise, click "f you have not attended college before, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”


If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” or “First-time student in college (after leaving high school)”, and data is present in Colleges Attended section, applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.”

“I confirm that I previously attended college while in high school or lower grades.”

Notes:

Correlates to MIS SB15.

Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

Correlates to MIS SB15.

Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification.

Data Element:

education: enroll_status

education: enroll_status



Needs & Interests Data Dictionary Elements


The tables in this section show the data element information for the fields that are populated on the Needs & Interests tab of the CCCApply standard application.

Once an applicant submits their application, their responses to the needs and interests questions are mapped and stored in the submitted_application table (i.e. a response to “Comfortable with English” is stored in the comfortable_english column) and are available for download.

Summary Table of Needs & Interests Values


The values below represent a summary of the values stored in the system ni_id table as displayed below. Once an applicant's application is submitted, responses to these questions are stored and available for download from the single submitted_application table. For details on the values you can download, see the tables in that follow the table below.


ni_id

Question

1

Comfortable with English = No

2

Financial Aid Info = Yes

3

Receiving TANF, SSI, General Assistance = Yes

4

Foster Youth = Yes (Question removed from application – October 2014)

5

Athletic Interest = Yes, including intercollegiate

6

Athletic Interest = Yes, but not intercollegiate

7

Academic Counseling/Advising = Yes (checked)

8

Basic Skills (reading, writing, math) = Yes (checked)

9

CalWorks = Yes (checked)

10

Career Planning = Yes (checked)

11

Child Care = Yes (checked)

12

Counseling - Personal = Yes (checked)

13

DSPS - Disabled Student Programs and Services = Yes (checked)

18

Employment Assistance = Yes (checked)

14

EOPS - Extended Opportunity Programs and Services = Yes (checked)

15

ESL - English as a Second Language = Yes (checked)

16

Health Services = Yes (checked)

17

Housing Information = Yes (checked)

19

Online Classes = Yes (checked)

20

Re-entry Program (after 5 years out) = Yes (checked)

21

Scholarship Information = Yes (checked)

22

Student Government = Yes (checked)

23

Testing, Assessment, Orientation = Yes (checked)

24

Transfer Information = Yes (checked)

25

Tutoring Services = Yes (checked)

26

Veterans Services = Yes (checked)


Comfortable With English


Data Element:

comfortable_english

comfortable_english

Description:

Question to assess applicant's comfort level in reading/writing English.

Question to assess applicant's comfort level in reading/writing English.

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you comfortable reading and writing English?

Yes [radio button, clearable]        No [radio button, clearable]

Are you comfortable reading and writing English?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

AlwaysDisplays only by request by college

Additional Text:

None

None

Response Options:

Yes radio button, No radio button, or no selection

Yes radio button, No radio button, or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

None

None

Notes:

In 2003, the current form of this question was implemented to better identify applicants who might need language assistance. Response is optional.

In 2003, the current form of this question was implemented to better identify applicants who might need language assistance. Response is optional.

XAP Field:

Revision Log:


Financial Aid Information


Data Element:

financial_assistance

financial_assistance

Description:

Question that allows applicant to express interest in receiving information about money for college

Question that allows applicant to express interest in receiving information about money for college

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in receiving information about money for college?

Yes [radio button, clearable]        No [radio button, clearable]

Are you interested in receiving information about money for college?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

AlwaysDisplays only by request by college

Additional Text:

None

None

Response Options:

Yes radio button, No radio button, or no selection

Yes radio button, No radio button, or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

None

None

Notes:

None

NoneXAP Field:

Revision Log:


Receiving TANF, SSI, General Assistance


Data Element:

tanf_ssi_ga

tanf_ssi_ga

Description:

To assess if the applicant is currently receiving TANF/CalWORKs, SSI, or General Assistance

To assess if the applicant is currently receiving TANF/CalWORKs, SSI, or General Assistance

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you receiving TANF/CalWORKs, SSI, or General Assistance?

Yes [radio button, clearable]        No [radio button, clearable]

Are you receiving TANF/CalWORKs, SSI, or General Assistance?

Yes [radio button, clearable]        No [radio button, clearable]

Conditions:

Always

AlwaysDisplays only by request by college

Additional Text:

None

None

Response Options:

Yes readio button, No radio button, or no selection

Yes readio radio button, No radio button, or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

None

None

Notes:

None

None

XAP Field:

Revision Log:


Athletic Interest: Intercollegiate


Data Element:

athletic_intercollegiate

athletic_intercollegiate

Description:

On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intercollegiate team sports participation

On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intercollegiate team sports participation

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in participating in a sport while attending college?

[radio button] Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.

Are you interested in participating in a sport while attending college?

[radio button] Yes, I am interested in one or more sports, including the possibility of playing on an intercollegiate team.

Conditions:

Always

AlwaysDisplays only by request by college

Additional Text:

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

Response Options:

Yes radio button or no selection

Yes radio button or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

Levels of College Sports

California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels.

At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {Replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}.

Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.

Levels of College Sports

California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels.

At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {Replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}.

Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.

Field Error Check:

None

None

Page Error Check:

Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Required If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Notes:

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

XAP Field:



Revision Log:




Athletic Interest: Intramural


Data Element:

athletic_intramural

athletic_intramural

Description:

On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intramural sports participation.

On the Needs & Interests tab (Athletic Interest field group) applicant can indicate interest in intramural sports participation.

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in participating in a sport while attending college?

[radio button] Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.

Are you interested in participating in a sport while attending college?

[radio button] Yes, I am interested in intramural or club sports, but not in playing on an intercollegiate team.

Conditions:

Always

AlwaysDisplayed by request by college

Additional Text:

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

Response Options:

Yes radio button or no selection

Yes radio button or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

Levels of College Sports

California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels.

At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}

Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in

Levels of College Sports

California Community Colleges generally offer the opportunity to participate in sports at various levels, though not all colleges offer sports at all levels.

At the highest level, intercollegiate teams (also called ‘varsity teams’) represent the college in competition against other colleges, typically in conferences under the authority of the California Community Colleges Athletic Association (CCCAA). For more about this level of college sports, see the website for the CCCAA (www.cccaasports.org{hyperlink opens in another tab/window}) and the college’s website. {replace ‘the college’s website’ with ‘the <CollegeName> website (<URL/hyperlink>)’ if feasible}

Intramural and club sports allow students to participate at a less rigorous level than the intercollegiate teams and/or to play a sport for which the college does not field an intercollegiate team. In intramural sports, several teams from the college play each other in


college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.

college-sponsored competitions. In club sports, the clubs are sanctioned by the college but make or find their own opportunities for competition.

Field Error Check:

None

None

Page Error Check:

Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Required selection If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Notes:

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.XAP Field:

Revision Log:


Athletic Interest: No


Data Element:

athletic_not_interested

athletic_not_interested

Description:

On the Needs & Interests (Athletic Interest field group) applicant can indicate they are not interested in sports participation.

On the Needs & Interests (Athletic Interest field group) applicant can indicate they are not interested in sports participation.

Format:

boolean

boolean

Length:

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Downloads as "t" or "f" when format length is set to 1, or "true" or "false" if format length is set to 5

Question Text:

Are you interested in participating in a sport while attending college?

[radio button] No, I am not interested in participating in a sport (beyond taking P.E. classes).

Are you interested in participating in a sport while attending college?

[radio button] No, I am not interested in participating in a sport (beyond taking P.E. classes).

Conditions:

Always

AlwaysDisplayed by request by college

Additional Text:

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

(Your response does not obligate you in any way. To be eligible to participate on an intercollegiate team, you must be enrolled in at least 12 units.)

Response Options:

No radio button or no selection

No radio button or no selection

Allows Null:

Yes

Yes

Pop-Up Help:

None

None

Field Error Check:

None

None

Page Error Check:

Required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Required selection If displayed on screen, required selection of one radio button in the Athletic Interest field group; else error message, “You must specify whether or not you are interested in participating in a sport while attending college.”

Notes:

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

This question is intended to be used as a key for determining which applicants will receive a Title IX survey from the college.

XAP Field:

Revision Log: