CCCApply Version 6.9.0 - Last Update: December 15, 2021
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The CCCApply Administrator is the admin configuration tool for the CCCApply Standard & Noncredit and International admission applications, the California College Promise Grant Online application, and other integrated systemwide technology applications developed by the California Community Colleges Technology Center (CCCTC). The CCCApply Administrator is launched from the Applicationsmenu in the CCC Administrator, accessible only by authorized California Community Colleges faculty and staff.
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General Information
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:
Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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CSV Column Heading | Required | Important Configuration Notes |
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Header Row | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. |
Application | YES | The Application column identifies the CCCApply application that these majors pertain to; The Application data is system-generated and should not be changed. When adding new Majors to your file, ensure the application is correct and in all caps. Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time. Do not remove or change this column.
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The Application column value must be in ALL CAPS and be either: APPLY (for CCCApply application majors), OR, INTERNATIONAL (for International application majors)
You cannot mix APPLY and INTERNATIONAL application majors in one .csv file at this time. |
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Major Code | YES | The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors. Adds a row to the Majors database table identifying a unique Major Must be formatted based on layout in the Data Dictionary
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Major Description | YES | The “Description” is required Can be edited/modified by an authorized college/district user Must be formatted based on layout in the Data Dictionary Provides a text description of the active major to the end-user *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications
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Category | NO | |
TOP Code | NO | The “Top Code” is an Optional field, but can be added by the college if desired. Top Codes should be aligned to each individual Major Does not appear to the end user
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Program Control Number | NO | The “Program Control Number” is an optional field, but can be added by the college if desired. Program Control Numbers should be aligned to each individual major Does not appear to the end user
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Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system: When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None". The award type values must not contain any spaces and MUST be one of the following allowed values: AA_degree AS_degree AA_T AS_T Certificate Other None
The “Award Type” is an optional field, but can be added by the college, if desired. Each major must have a value assigned to Award Type The award type DOES NOT DISPLAY to the end user Having a value in the Award Type field is required in the new system. This is a bug that we will fix in a future version.
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Though the Award Type value does not display to the end-user in the CCCApply applications, and has been an optional field in the legacy Admin 1.0 system, having a value in this field/column is REQUIRED in the Admin 2.0 system. All imported majors, and majors migrated from the legacy Admin 1.0 system, must include a value in this field. If you do not have award types aligned to your majors in Admin 1.0, please ensure "None" is populated in the field in Admin 2.0. |
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If you are working with your Admin 1.0 Export Majors file, you'll notice that the Award Types export a single character numerical value. This format also works as an accepted The award type values must not contain any spaces and MUST be one of the following allowed values: 1 = AA_degree 2 = AS_degree 5 = AA_T 6 = AS_T 3 = Certificate 4 = Other X = BA_degree Y = BS_degree 0 = None
When importing majors using the CSV file, please include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None” |
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Application Type | NO | Enter "Standard" in your CSV file for the Standard application. Enter "Noncredit" in your CSV file for the Noncredit application. If you don't specify the awardType value then it will default to "Standard" for the CCCApply Standard application only. You can leave this value blank when working in the Administrator 2.0 for the International application, when configuring majors for the International application only. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes.
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CIP Code | NO | The “CIP Code” is an optional field, but can be added by the college, if desired. Aligned to each individual major Does not appear to the end user
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Education Goals (eduGoals) NOT APPLICABLE in this version | NO | Leave this column in place and leave it empty. | Warning |
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VERY IMPORTANT: Though the “EduGoal” field and filter is not applicable in this release, the "eduGoal" column MUST NOT BE REMOVED from your Majors CSV file, and the entire column must be left BLANK in your CSV file. NOTE: Until further notice, do not enter ANY data or values in the EduGoals column in your Majors CSV file. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply. |
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Start Date | YES | The “Start” date is required. The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications. The Start Date must be configured in the following format: mm/dd/yyyy Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display; Must be a valid calendar date (cannot be February 30, etc.)
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When importing majors using the CSV file, the date must be formatted as follows: mm/dd/yyyy. This is important or the file will not import correctly.) |
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End Date | YES | The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications; The End Date is required, else error message. The major must be setup with one of the following settings: The End Date must be configured in the following format: mm/dd/yyyy Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears) Cannot be before the Major Start Date, else error message else error message will display Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
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Create Date | NO | | Warning |
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VERY IMPORTANT: The “Create” column is a system-generated date field that MUST remain blank when completing your CSV import file. |
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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.
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