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A. One search method in Alma advanced search is All Titles - Has Inventory - Equals - No. However, some institutions have found a bug in this functionality currently, and some titles with electronic portfolios show in the search. If you find that happening, please open a high-priority support case. Even having done this search, you may want to get more information before deleting large sets of bibliographic records. We are working on Analytics reports that will give you more insight into identifying bibs without inventory and understanding why they have none (for instance, CZ collections that were not fully removed), and will be reaching out to institutions that have a large number of these bibs. |
Q. It would be really helpful if y'all could provide step by step instructions on the best way to completely remove electronic portfolios from our IZs. I've just been trying to remove 368 portfolios from our ebook central academic complete collection activation as they are not allowed to be accessed by US libraries. I ran a job on the set to set the portfolios to "inactive" and remove availability for the groups they were available for 2 inventory groups (we're in a multi-campus Alma). They are no longer showing up in Primo, but in Alma, they still show up in my IZ (albeit with the linked to CZ people icon in black not blue) and with the green dot next to Available for the two inventory groups. Is what I have done enough to remove them from the state's total bib count? I'd like to know so that I can check for other collections/portfolios that we no longer need and make sure that I am correctly removing them so that they will no longer count against the bib total.
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A. Here you have set the portfolios to “inactive”. But this was a change in the portfolios. It did not do anything to the bibliographic records. Here the way to go would be to run the “Delete portfolios” job on the set and, in the task parameters, set “Handling bibliographic records without inventory” to Delete Bibliographic Record(s). |