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Below is the Q&A from the CCCApply Noncredit Application Webinar (June 27, 2019).
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General Questions
Q: Is (the Noncredit) application available for use now?
Yes. The new CCCApply Noncredit Application is now officially live in production (released on Friday, June 28, 2019).
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Comment from attendee: "By the way, this new application looks great! I like that it's shorter and less intimidating for students." |
Q: How do we access the Application for our specific college?
Each college has a unique URL for each CCCApply environment: Pilot (preview and testing) and Production (end-user version). Application URLs are based on your college MIS code and branded with your college logo in the banner. CCCApply recommends a full, end-to-end setups in both environments and conduct full testing of your downloads before going live to students.
See CCCApply Noncredit Application URLS to obtain your college's custom URLs.
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CCCApply does not distinguish noncredit students from credit students. We believe that colleges will want to decide how best to implement this application into your existing Admissions processes. Therefore, your college will be responsible for guiding students to your Noncredit Application URL.
Colleges decide how and where to embed their Noncredit Application URL
Colleges decide what information and instructions should be included for their program(s)
Colleges decide if they want to make the URL public or not, depending on what's best for their program(s)
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CCCApply is collaborating on a proof of concept to integrate the CCCApply Noncredit Application with the CCCMyPath application, which lends |
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Benefits of Using the CCCApply Version:
Easy set up!The Noncredit App workflow is built into the CCCApply Standard Application; thus leveraging your existing end-to-end Standard Application implementation.
Uses the same admin configuration (terms, majors/programs, rules, messages, etc.)
Uses the same download client and XML files (or SuperGlue integration) already in place for your Standard Application
Uses the same report templates as the Standard Application in the Report Center.
Staff use their existing Admin & Report Center user accounts
Short & Sweet! Students can complete the application is 5 minutes
All residency-specific questions have been removed
Optional Needs & Interests page/sections
Auto-population from any previously submitted applications
Easy Transition from Noncredit to Credit!
Students can submit a Standard Application for the same term at the same college if they find they need to take a credit course(s)
Auto-population streamlines the process on the second application (students only have to answer residency questions previously hidden in the Noncredit application)
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CCCApply recommends that colleges complete a full, end-to-end setup of the application in both environment: Pilot and Production, and test thoroughly all the way to your downloads. Implementation support is available from the CCCTC Enabling Services division. To schedule a kick-off call, please contact your Enabling Services CRM at crm@ccctechcenter.org. Implementation documentation is available online in the Noncredit Application Implementation Home. |
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Questions about Administrator & Report Center Setup
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Yes. Terms for the Noncredit Application are set up in the CCCApply Administrator in the same Standard application module that you set up terms for your Standard Application.
NOTE: All terms that get set up in the "CCCApply" application in the CCCApply Administrator will appear in the Term Applying For menu in both the Standard and Noncredit Applications. Setting up terms is documented in the /wiki/spaces/PD/pages/758546724.
Q: (Is the) Admin center and Report Center is same as College Credit (Standard Application)?
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Yes. The CCCApply Download Client is used for the Noncredit Application. Since the Noncredit Application is just a workflow path within the Standard Application, the same download files are used for both the Standard and Noncredit applications. The only thing the college needs to do is be aware that all hidden questions and pages in the Noncredit Application will appear in "Null" values in your existing Standard Application downloads. There are two new data fields added to the Standard Application data set for the Noncredit Application: Noncredit Status <non_credit> and Integrity Flag 81 <integrity_fg_81> which is an integrity flag field traditionally used by Admissions & Records staff to understand residency status.
For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:
Q: Is the SSN (Social Security Number) required?
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Currently, there is no way to remove the SSN question from the OpenCCC Account or the CCCApply applications. However, this may change in the near future. The CCC Technology Center is working on an OpenCCC Account redesign and they are investigating how to remove the SSN from the process but still maintain a high rate of matching to identify duplicate CCCID accounts, as well as account recovery verification. Nevertheless, the OpenCCC product team is actively working on an alternative design to streamline the account creation process for students and colleges.
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Comment from Kip Nead (Cabrillo College): (We) Don't want SSN completely gone, because students wanting fin aid have to provide it. Also we get duplicate accounts if a student provided as SSN in the past but they submit a new app without one. |
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Comment by John Steffens: Maybe move the SSN question to the Financial Assistance section. |
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Comment from Alicia Gregory: But if this is for noncredit then there is not a need for financial aid is there? Is there a way to take it out of the main CCC app and then have it filled in if they chose to do the for credit pathway? |
See Answers above.
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Comment by Alicia Gregory: People can create an account without submitting a SSN. |
Q: Can't we use birthdate to verify?
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Yes, a new field has been added to the database to help identify when a Noncredit is submitted versus a Standard application; but it's not the "Application Type" flag that is used in the Intended Major/Program of Study or Supplemental Questions admin modules. The new field that can be added to your ERP is: Noncredit Status <non_credit> - a boolean field that is set to "true" if the student uses the Noncredit App URL to complete the application, otherwise it defaults to "false" for all Standard applications.
For details on the data fields and downloads for the Noncredit Application, see the following links and documentation:
Q: Has there been discussion about removing the education tab as well?
One of the objectives of the CCCApply Noncredit College Pilot Project was to develop a workflow within CCCApply for noncredit students that would serve the majority of our college stakeholders' needs. During development, we looked at a number of noncredit paper applications to ensure the majority of questions were represented in the CCCApply online version. On every application we reviewed, questions asking for enrollment status, high school education level, high school completion date, and college education level; therefore we felt it was necessary to include the Education page in the Noncredit Application intact and gauge reception by colleges and students.
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Comment by Alicia Gregory: We need the education tab - this is important for CAEP data information collection. |
Q: What if you didn't attend for 3 years in HS?
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Q: How often is the list of CEEBs and (CDS) HS updated in the system?
CCCApply maintains a school “look-up” feature as part of CCCApply. This allows students to select a High School or previous College and automatically the CDS and CEEB code attach to the application record, thus the code(s) becomes part of the download file imported into a College’s SIS application.
CCC Technology center receives updates every 4-6 weeks. These files are uploaded to the database quarterly, then accessed by students during the application process.
Read more about CCCApply Schools & Colleges Lists
Q: Is there a paper version available?
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Yes. A Spanish version of the applications is planned; however we are still prioritizing the scope and schedule against available budget for FY19/20. now available.
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Comment by pavik_l: It would be great to translate the NC application into Spanish |
Q: Who should we contact about making changes to our application?
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Regarding Latino ethnicity list, why countries are being considered ethnic groups instead of just country of origin?
The Student Equity Planning work of the past several years and the Chancellor’s Chancellor’s Vision for Success has has resulted in a system-wide focus on closing equity gaps. The new Race & Ethnicity question and layout changes was based on the work resulting from that research from 2018. At this time, the Chancellor's Office will oversee approval on all changes proposed to this section (in conjunction with federal requirements).
Read more about the new Race & Ethnicity Implementation 2018 and the Ethnicity/Ancestry Expansion project.
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Comment by Stephen Carrillo: Many Latinos do not feel comfortable with the ethnicity options provided |
Q: Is it possible to add a supplemental page for additional criteria we need to collect for AEBG?
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Supplemental Questions are created using XML code and the file is uploaded in the CCCApply Administrator in the Supplemental Questions module for your college.
Implementation information can be found in the CCCApply Working with Supplemental Questions User Guide and the /wiki/spaces/PD/pages/758546724
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With the Citizenship Status question hidden in the Noncredit Application, there is no question that identifies a student's visa type or status. If capturing citizenship information for your noncredit is required, you will need to add it as a Supplemental Question.
Implementation information can be found in the CCCApply Working with Supplemental Questions User Guide and the /wiki/spaces/PD/pages/758546724.
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Yes. Since the Noncredit Application workflow path is inside the Standard Application, all applications submitted within the Noncredit Application URL will be reviewed by the prediction service (model) and could be suspended in the spam filter if they data matches some
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