The new Race & Ethnicity Implementation 2018 is a series of changes to the current race and ethnicity section in CCCApply which expands the number of ethnicity and ancestry categories being collected on incoming students to include more ethnic groups that are relevant for the diverse and distinct communities served by the 115 California community colleges.
The Race & Ethnicity Implementation 2018 is a significant revision to the current, highly-regulated Race & Ethnicity section in CCCApply which is protected by federal law, the Office of Civil Rights, and aligns to various MIS (SB29) and IPEDs (STD10) reporting requirements. The new implementation will be in place before the MIS requirements are updated in Fall 2019.
CCCApply's objective for this implementation is twofold:
Provide colleges with the same data fields and formats they were getting in the original (legacy) implementation.
Provide a new field with all the new race groups and ethnicity/ancestry subcategories collected in the new layout and disaggregation categories.
We understand that several of the existing race & ethnicity fields (race_group; race_ethnic) align to MIS data elements (and other derived data elements) and colleges have configured data files to map to those MIS requirements. Throughout this implementation, we made it a priority to maintain the existing data output formats and leave these fields unchanged for this purpose.
In-Progress Applications
For In-Progress applications, there will be no database value mappings. If an application is in-progress at the time of release - and a student had already selected a race/ethnicity, the user will be presented with a client-side error validation message upon resuming that application that advises them of the following:
The Race and/or Ethnicity you have selected is no longer valid. Please go back to the Demographic Information tab and select a new value.
The user should not be able to submit the Apply or International application unless they have chosen a valid database value(s) for race_group and race_ethnicities. Once the new value is chosen, we will store the new value.
Data Formats & Downloads
The new Race & Ethnicity implementation (layout and data) is designed so as to not require colleges to make any changes to their jar file/download client and should be seamlessly backwards compatible.
The current database is set up to support 21 specific race groups and race ethnicities. With the addition of more and new race_groups and race_categories, we needed to assign new database values to the new race groups and race ethnicities while maintaining the integrity of the existing race_group and race_ethnicity values.
The fields "hispanic", "race_group", and "race_ethnic" (Apply)/"race_ethnicity" (Intl) will remain unchanged. We are adding an additional database column called "race_ethnic_full" which will store the values the user selects for both higher level ethnic groups and the associated sub groups presented in the new UI and in the chart above. From a download file perspective, colleges should only have to touch their download files if they want to add the new field <race_ethnic_full>, capturing all the new groups and sub-category values.
The fields "hispanic", "race_group", and "race_ethnic"(Apply)/"race_ethnicity" (Intl) are calculated from the user's selections and made available to the college using the same format as previous versions of the applications.
We understand that several of the existing race & ethnicity fields (race_group; race_ethnic) align to MIS data elements (and other derived data elements) and colleges have configured data files to map to those MIS requirements. Throughout this implementation, we made it a priority to maintain the existing data output formats and leave these fields unchanged for this purpose.
The Ethnicity-Ancestry Expansion Project is based on research by the Student Equity Planning workgroup and the Chancellor's Vision for Success resulting in a system-wide focus on closing equity gaps. Historical MIS data sets, however, do not include all ethnic groups that are relevant for the diverse and distinct communities served by the 115 California community colleges.
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