Last update: 23 Feb 2021
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The CVC/OEI Enrollment Report is based on CCCApply submitted application data and designed exclusively for CVC/OEI authorized users. This report is to be run only by authorized college staff on behalf of students who have enrolled through CVC/OEI for one or more courses at the college querying the report. The report is titled “Full Application by CCCID and MIS Code” and allows users to query any submitted application by student CCCID and college MIS code. The report does not include LGBTQ data (note that the Full Application Report contains a field labeled as “orientation” which indicates whether the applicant completed a college orientation and is not related to data found in the LGBTQ report), and contains the last 4 digits of the SSN.
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Access to the CVC/OEI Enrollment Report in the DWRSrequires an authorized CVC/OEI user account with two-factor authentication. The account credentials are designed to provide access only to the CVC/OEI enrollment report.
Access to Other Data
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Authorized CVC/OEI users are only permitted to access the CVC/OEI Enrollment Report in the Data Warehouse Report Server.
The report should only be used to query students who have cross registered through CVC/OEI
All other DWRS data sources, reports, and files are not accessible unless the user has a separate authorized user account to the full Data Warehouse Report Server.
The report appears as a single, ready-to-run report template in the DWRS Library page.
A query of the CVC/OEI data requires a single student CCCID and a single college MIS Code which returns the most recently submitted application associated with that CCCID and MIS code.
If more than one application is found based on the CCCID and MIS code entered, only the most recently submitted record is shown.
If there are no results for the MIS code and CCCID entered, the query will result in a message that reads “The report is empty”.
While it appears may appear that ad hoc report views can be created for these broader DWRS data sources and users may drill down into field names - no resulting data is shown through this view.
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Ensure you have one of the compatible authenticator apps installed on your desktop or mobile device.
Navigate to theData Warehouse Report Server URL(http://dw-reports.ccctechcenter.org/) and land on the Log In page.
Enter the account credentials provided to you into the following fields:
Organization (MIS Code): Enter “cvcoei” code here.
User ID: Enter your institutional email address in the User ID field (.edu or .org is required).
Password: Enter the unique password provided to you by the CCCTC (sent separately via secure process). This password is generated by the CCCTC Administrator during the account creation process.
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| Note |
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Forgot Your Password? The unique password provided by the CCCTC cannot be changed or reset by the user. If you’ve forgotten your account password, or if your account has been compromised and you need a replacement password, please contact the Enabling Services Support team to request assistance at staffsupportccctc@openccc.zendesk.com. |
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Step 2: Scan the QR Code Page
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Once the Chrome Authenticator app has been installed, a shortcut will appear in your Extensions toolbar in your browser.
Click the Authenticator icon in your Extensions toolbar to open the tool.
Click the scan icon and move your mouse over the QR barcode in the center of the page.
Click + hold the mouse to drag the scan functional across the bar code.
The secret key hidden within the barcode will register as a six digit code in the Authenticator registered to your Report Server account.
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Using Google Authenticator to Scan the QR Code
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| Warning |
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Validation Error Note: A validation error message will display to all users when they are completing the first-time user login” process. This system message is indicating that the user attempted to login without entering a verification code. As you know, you haven’t been asked for a verification code yet (that is coming in Step 4). Please disregard this error message and continue with the login process. |
Step 4: Verification Code Page
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Enter your six digit Verification Code.
Click on your Authenticator app and retrieve the time-limited verification code.
Paste the code in the “Verification Code” field.
Click the “Login” button on the Verification Code page to complete the login process.
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| Tip |
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Reminder: The “first-time login” process is a one-time process intended to set up the two-factor authentication for your account. |
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Navigate to the Report Server URL (http://dw-reports.ccctechcenter.org/) and land on the Log In page.
Enter your account credentials and password in the input fields.
Organization: Enter the code “cvcoei”
User ID: Enter your institutional email address in the User ID field (.edu, or org) (Required)
Password: Enter your unique password.
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| Info |
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The following section provides basic information on querying & exporting data using the CVC/OEI Enrollment Report. |
Querying the Report Data
Log in to the DWRS using your CVC/OEI user account.
From the homepage, select the Library menu.
Select the Full Application Report by CCCID and MIS Code report.
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