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The CVC/OEI Enrollment Report is a report in the CCC Data Warehouse Report Server (DWRS). |
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Access to the CVC/OEI Enrollment Report in the DWRSrequires an authorized user account with two-factor authentication to ensure the privacy and security of the Data Warehouse Report Server.
Requesting Access to the CVC/OEI Report
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CVC/OEI College User Account
Access College access to the CVC/OEI Report within the DW Report Server is designed requires a user account created with two-factor authentication (2FA) to secure and protect our college and systemwide student data. Two-Factor Authentication is a security system that Authentication authenticates a user’s identify by requiring two or more pieces of evidence (credentials + verification code) before granting access to a service or system.
User Types & Access Levels
Authorized access correspond directly to the user’s college or district 3-digit MIS Code, as shown in the table below.
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User Type
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Authorized Access Level
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College User
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Single college access to available data sets based on College MIS Code
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District User
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Multi-college access to available data sets based on District MIS Code
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Chancellor's Office User
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Access to all data sets across all colleges
Account Creation & Setup Process
The account creation and user setup process is a two-part workflow between a CCCTC system Administrator and the authorized user. Below is a breakdown of the two-part setup process for the Administrator and the User.
The Administrator account creation process is summarized as follows:
The authorized CCC Tech Center Administrator logs in to Manage > Users and adds new user account to the user’s Organization (MIS Code)
The Administrator securely transmits the account credentials and password to the User’s institution email (.edu) using Privnote.
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Account Creation & Setup Process
Account creation is a two-part process between the CCCTCand the CVC/OEI authorized user.
Step 1: The CCCTC creates the account for the user and transmits the account credentials to the approved user via secure process.
Step 2: The approved CVC/OEI user completes the authentication setup and first-time login process, which is summarized below:
The User engages with the Enabling Services implementation team and receives account credentials and user setup information
The User installs a compatible authentication app on their desktop or mobile device
The User completes the “first-time login” process (the one-time scan of the QR code with authenticator app happens and captures Verification code required for login)
The User is automatically authenticated and authorized to login to access the CVC/OEI Enrollment Report in the DW Report Server.
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[ message about restriction to the report vs. full access to the DWRS ] |
Receiving Your Secure Login Credentials
For security purposes, the User will receive their account credentials and password from the CCCTC Administrator in two separate emails to their institution email address (.edu).
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An email containing the user’s account credentials and URL to the Data Warehouse Report Server, and
An secure email with a link to Privnote containing access the user’s unique password.
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Authenticator for Mac and Windows Chrome browsers is available free from the Chrome Web Store. This app installs very quickly to your desktop (recommended) as well as your phone, and includes a lot of great features that promote security and usability. NOTE: The entire download and install process takes less than one minute.
To Install the Chrome Authenticator:
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The First-Time LogIn Process
The first time a new an approved CVC/OEI user logs into the Data Warehouse Report Server they need to establish the connection between their account credentials, a shared secret key (QR Code) and the authentication softwarein order enable the multi-factor login authentication. This is a one time process that is completed in the steps below.
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WARNING: Your unique Password is generated by the CCCTC Administrator at the time of account creation. The password cannot be changed or reset by the user. To get a new password, please contact ES Support Services. |
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Part 3: Querying
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the CVC/OEI Report & Exporting Data
The CVC/OEI Enrollment Report is a ready-to-use table report within the CCC Data Warehouse Report Server.
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When you run a report, it opens in the interactive Report Viewer. With the Viewer, you can personalize and refine the displayed report data. If the report has input controls, you run the report with one set of data and then another.
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IMPORTANT: There is a 20K row limit on all reports that are run. When building a Table report, ensure there is one or more filters configured to limit the report data to display under 20,000 rows. |
Use the following steps to access your reports once you are logged in to the Data Warehouse Report Server.
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You can filter information in your view based on a date range relative to the current system date. You can accomplish this using date-based filters, and entering a text expression describing the relative date or date span you want to display, using the format <Keyword>+/-<Number> where:
Keyword indicates the time span you want to use. Options include: DAY, WEEK, MONTH, QUARTER, SEMI, and YEAR. An option used by itself (without +/-<Number>) gives the current value for that option.
+ or - indicates whether the time span occurs before or after the chosen date.
Number indicates the number of the above-mentioned time spans you want to include in the filter.
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